Department of Aviation Employee Updates

May 13, 2024

CITY OF PHILADELPHIA EMPLOYEE EXPERIENCE

The City of Philadelphia Employee Experience Survey launched on May 7th and will be open until May 21st. You will have the opportunity to confidentially share your experience with the City of Philadelphia as an employer and what is most impactful to your success and job satisfaction.

Take the Survey

BEACH PARTY BLOOD DRIVE

March 25, 2024

RAMADAN OBSERVANCES

Yesterday marked the beginning of Ramadan which is celebrated by millions of Muslims worldwide. Ramadan is a time for introspection, thanks, and spiritual renewal. The Department wishes to extend a Happy Ramadan to all our employees who observe the holy month of Ramadan. We would like to remind all employees about the importance of observing cultural sensitivities during this time, both in and outside of the workplace.

Additionally, we ask that all supervisors and managers alike extend flexibility in the scheduling of lunch, break, and leave requests and the use of available meeting and conference spaces. Please see attached memo for those details.

LANGUAGE ACCESS SERVICES 101 TRAININGS (QUARTER 2)

April 4, 2024 | 2:00 PM

Join Language Access Philly for trainings in using language access services like translation and interpretation. All City staff are welcome in our 5 upcoming trainings, starting with our vendor Nationalities Service Center (NSC) on 4 April at 2p.m. Follow our link to see the full series and register for the sessions you need.

Questions? Contact: [email protected]

EARTH DAY CELEBRATION

Please join the DOA Sustainability Team to celebrate Earth Day!

Tuesday, April 23, 2024
10:00 AM – 2:00 PM
B/C Food Court Event Space

Event Itinerary

12:30pm Earth Day Opening Remarks
1:00 pm Earth Day Awards presented by our CEO, Atif Saeed

PLUS!

Games and prizes!
Sustainable art demonstration from Terrance Woolford
Exhibitors with great information on the environment, sustainability, and cycling throughout Philadelphia

PHL/PNE EARTH DAY AWARDS

The PHL/PNE Earth Day Award is designed to recognize and reward employees, tenants and organizations doing business at our airports who prioritize the environment in their daily work and initiatives. Please take a moment to let us know who is taking the lead on environmental issues and helping PHL and PNE become greener, more sustainable airports. Self-nominations are encouraged.

Submit an award nomination through this link – 2024 Earth Day Award Nomination Form (office.com)

Nominations are due Thursday, March 28^th by 5:00 PM

Forward all inquiries to [email protected]

We look forward to celebrating our environmental champions!

The DOA Sustainability Team

PHL RESTRICTIVE ACCESS ENFORCEMENT

The DOA together with the City’s Office of Homeless Services (OHS) and the Philadelphia Police Department (PPD) are actively enforcing the restricted business access policy at Philadelphia International Airport.

The City of Philadelphia Department of Aviation maintains and controls the Philadelphia International Airport, inclusive of the baggage claim, ticketing areas, terminal stairwells, terminal hallways, terminal and train vestibules, terminal buildings and the parking garages and lots. Access to Philadelphia International Airport is restricted to individuals with an airport business purpose including airport or airline employees performing job duties or an airline passenger with a ticket. At no time is any individual permitted to interfere with airport business; impede the Airport’s employee(s), tenant(s), or contractor(s) while carrying out airport business; stay on Airport property without a legitimate business purpose; or destroy, deface, or make Airport property unusable or unsafe.

How will enforcement be carried out?

Multi-unit teams have been conducting outreach communications to notify individuals of the regulation and new signage has been installed at many entryways. A copy of the communications notice is attached. Individuals who are in violation of this regulation will be asked to leave the property immediately and remove all their personal property. Failure to follow these rules will result in their being directed to immediately leave the Airport, may result in them being issued a Code Violation Notice, and may result in other penalties being imposed as permitted by law. Individuals who are experiencing homelessness and would like assistance, should contact the Homeless Outreach Hotline (24/7) at 215-232-1984, Philadelphia Appletree Family Center at 215-686-7150, or Delaware County Horizon House, Inc. at 267-507-3875. OHS and PPD have had staff on site and OHS has made available shelter beds for those willing to accept placement and available transportation. After three warnings, an individual may be issued a Code Violation Notice which may result in other penalties. Continued multi-unit enforcement operations will take place as needed.

What PHL employees should do

If you encounter an unsheltered person or other individual who is on airport property and whose business purpose is in question, contact Police Dispatch at 215-937-6711.

It is helpful to provide the following information.

Location in the airport – Include the terminal & specific location (floor, garage, stairway, restroom, etc.)
Description of the individual
Any specific details of activity the individual may be engaged in

Reports of maintenance/cleaning issues should be made to Job Control: 215-937-6868 or [email protected]

General issues can be reported to the AOC at 215-937-6800

March 15, 2024

As valued members of the PHL/PNE community, we invite you to participate in a brief online survey to share your thoughts and opinions of PHL/PNE brand. The Marketing & Branding team is actively working on a re-branding initiative; and this survey will help them to better understand current perceptions, ultimately helping to guide the re-branding initiative.

The survey will take about 12 minutes to complete. Once you begin the survey, you can't pause and/or return later; so please make sure you leave yourself enough time to share your thoughts all at once. If, for any reason, you are disconnected or need to leave the survey while responding, you will need to re-start the survey. Please be open and honest in your responses, individual responses are confidential.

To begin, simply click on the link below:

https://surveys.marconline.com/survey/selfserve/53b/5230450?list=opn&mkt=1

Your opinion is very important, and the Marketing & Branding team appreciates your open and honest feedback to contribute to the successful re-branding of PHL/PNE.

Thank you in advance for your participation!

September 12, 2023

Deferred Compensation Educational Workshop Series | September 2023

Below is information for Deferred Comp Webinar Series. Please click on the link for the desired classes and register for the workshop. You will be sent a virtual meeting invite the day of the class and will be able to either dial in or log on from their computer or smart device.

If you have questions about Deferred Compensation (the City's 457 retirement plan) or the webinars below contact Bradley Nyce - [email protected] | 215-568-1960

09/13/2023 Wednesday 12:00 PM

Social Security: The Choice of a Lifetime How to maximize a "protected" level of income that cannot be outlived.

09/20/2023 Wednesday 12:00 PM

Managing Your Deferred Comp Web resources to help guide your retirement planning journey

September 29, 2022

EMPLOYEE PARKING LOT ADVISORY: REGISTER NOW AND PICK UP YOUR PARKING ACCESS CARD
The new employee parking lot access system will be activated on or before October 15, 2022. Airport SIDA badges will no longer be used for Employee lot access. To facilitate a smooth transition to the new system, Airport employees are strongly encouraged to register ASAP for an online parking account and pick up a Parking Access Card (PAC) & vehicle hangtag from
Parkway Customer Care Center, located in Terminal A East Baggage Claim. See attached flyer for details: HERE.

DOA COLOR LOTS: REGISTER NOW FOR NEW PARKING TAG PERMITS
New Parking placards are in and distribution has begun! Eligible employees are required to submit a new permit application via Administration - Employee Parking Permits (sharepoint.com) no later than Friday, October 7, 2022. You will need a scanned copy or photograph of your driver’s license and registration to complete your application.
Once new parking tags have been issued, the old tags will no longer be valid and your vehicle may be subject to ticketing and/or towing.
For additional questions or assistance, please contact [email protected].

Deferred Comp (Nationwide) Educational Workshop Series

Date			Time	Work Shop Title	Workshop Description	Registration
10/05/2022	-	Wednesday	12:00 PM	Approaching Retirement	Checklist of important things to consider when you're planning for or living in retirement	Register here
10/12/2022	-	Wednesday	12:00 PM	Investing 101: Risk Vs. Reward	Identifying & Managing Investment Risks	Register here
10/18/2022	-	Tuesday	12:00 PM	Facts Before Feelings	Keep emotions in check when making investment decisions	Register here
10/25/2022	-	Tuesday	12:00 PM	Planning for Health Care Costs	Creating a plan to address health care costs in retirement	Register here

September 23, 2022

Changes to COVID-19 Testing Requirements for Unvaccinated Employees

Today, a panel handling the vaccination mandate arbitration for Lodge 5 of the Fraternal Order of Police (FOP) issued an award that discontinues the routine testing requirement for unvaccinated employees receiving an exemption to the City’s vaccination mandate. This change is extended to all City employees effective immediately. While testing is discontinued at this time, the award will allow the City to reinstitute the practice should conditions change. Stayed tuned for additional updates.

Public Service Loan Forgiveness (PSLF) Virtual Session

ALL CITY EMPLOYEES ARE INVITED

Tuesday | September 27, 2022

12 p.m. – 1:30 p.m. ET

Guest Presenters from Graduate! Philadelphia:

Baxter Gamble ∙ Post-Secondary Success Coach & Advisor

Vanessa Saunders ∙ Programs Specialist

∙ Register Here To Attend ∙

September 22, 2022

A message from the City’s Chief Administrative Offices:

Dear colleagues,

We are happy to announce significant updates to our COVID-19 safety protocols, which are summarized in the attached document. City workers have made incredible strides in fighting COVID-19 – on behalf of their colleagues and the residents they serve. As a workforce, we reached nearly 100% compliance with our vaccination mandate, with close to 90% of all City employees getting vaccinated.

As we have throughout the COVID-19 pandemic, we continue to review and update our safety protocols to ensure they are aligned with both Centers for Disease Control and Prevention and Department of Public Health recommendations.

While we’ve made tremendous progress in mitigating the impact of COVID-19 among our workforce and in our city, COVID-19 is still present. For this reason, we will continue to have common-sense protocols in place to keep us all safe. It is also important to know that the City may re-instate stricter safety protocols should COVID-19 conditions worsen.

All City employees are expected to adhere to the protocols detailed in the attached memo.

We thank you for your vigilance in keeping each other and our residents safe from the harms of COVID-19.

If you have any questions about these protocols or how they apply to you, please contact either your departmental HR staff or Safety and Pandemic Coordinators.

Thank you and stay safe,

Stephanie Tipton, Chief Administrative Officer
Michael Zaccagni, Director of Human Resources

READ UPDATES: HERE

Airport contacts:

Tracey Smith, Occupational Safety Administrator
[email protected]
215-937-6716

Tamara Whitfield, HR Manager
[email protected]
267-602-6010

September 14, 2022

REGISTRATION NOW OPEN - New Parking Tag Permits!

New Parking placards are in! Eligible employees are required to submit a new permit application via Administration - Employee Parking Permits (sharepoint.com).

You will need a scanned copy or photograph of your driver’s license and registration to complete your application.

The application process is open through Sept. 23^rd. Distribution will begin the week of Sept. 26^th.

Once new parking tags have been issued, the old tags will no longer be valid and your vehicle may be subject to ticketing and/or towing.

For additional questions or assistance, please contact [email protected].

September 13, 2022

REMINDER: Closure of SEPTA North Platform

The SEPTA platform rehabilitation project started Monday, September 12, 2022. The North platforms (closest to baggage claim entrances) will be shut down and all passengers will be directed to the center platform. Train service will not be impacted.

PHL Connect 2022 – HR is coming to your unit!

How would you describe working at DOA? Are you happy coming to work every day? Do you have everything you need to be successful?

The HR Employee Relations Unit will be visiting units to speak with employees Sept. 19, 2022 – Oct. 7, 2022. Join us to receive important information and have an opportunity to provide your feedback. Please find the schedule attached: HERE. Anyone can attend any session.

Student Loan Forgiveness - Don’t Miss Your Opportunity

Waiver Ends: October 31st, 2022 Click HERE for flyer.

Do you have outstanding debt from your federal student loans? Have you made at least 120 payments? If you work for a qualifying public service employer, like the City of Philadelphia, you may qualify for the Public Service Loan Forgiveness Program which forgives the remaining balance on your Direct Loans after you have made 120 qualifying monthly payments under a qualifying repayment plan while working full-time for a qualifying employer. In addition, you may receive credit for payments that previously did not qualify through the “limited PSLF waiver”, but the waiver opportunity ends on October 31^st, 2022 so act quickly!!!

You will find helpful links below for both the PSLF program and the waiver. We value your public service and so does the Federal Government; act today so you do not miss this great opportunity.

LEARN MORE ABOUT THE PSLF LIMITED WAIVER

LEARN ABOUT THE PUBLIC SERVICE FORGIVENESS CANCELLATION

Monkeypox – Safety Notice

Employees who suspect or have Monkeypox should contact their health care provider AND contact Tracey Smith at 215-937-6716 or [email protected] for confidential reporting. Please see attached Monkeypox bulletin and Disinfecting Guide from Risk Management.

Rework Reminders

Covid-19 exposures and confirmed cases should still be reported to [email protected].
Employees should avoid close contact, confined or closed spaces and crowded places.
Employees are still required to complete the online daily screener before staring each on-site shift and contact the Safety Office if they receive any work status codes other than an E1 clearance. The link to the screening tool is https://www.phila.gov/employee-screener/#/questionnaire.
Supervisors should receive a valid work status code for all employees on duty for each shift, taken on the date as the assigned work shift.
Masking while in vehicles with 2 or more occupants is still required for all employees.
Masking while working indoors is strongly recommended. as well as distancing and practicing hand hygiene.
Employees with approved exemptions from the vaccine mandate must continue to double mask or wear a N95 or equivalent mask at all time while working and submit weekly Covid-19 test results.

September 7, 2022

PHL 5K

DOA employees registered for the PHL 5K can pick up their T-shirts from Pamela Johnson on:

DAY & DATE: Friday, Sept 9^th

TIME: Anytime between Noon and 6pm

LOCATION: Terminal D – 3^rd floor Executive Offices

Participants are still required to come to the registration booth on Saturday morning to check in and pick up their bib.

Registration for the 5th PHL 5K Run/Walk is now CLOSED. There is NO race day registration. Only registered runners will be permitted on the race course.

September 1, 2022

PHL Connect 2022 – HR is coming to your unit!

How would you describe working at DOA? Are you happy coming to work every day? Do you have everything you need to be successful?

The HR Employee Relations Unit will be visiting units to speak with employees Sept. 19, 2022 – Oct. 7, 2022. Join us to receive important information and have an opportunity to provide your feedback. Please find the schedule: HERE. Anyone can attend any session.

Monkeypox – Safety Notice

Employees who suspect or have Monkeypox should contact their health care provider AND contact Tracey Smith at 215-937-6716 or [email protected] for confidential reporting. Please see attached Safety Bulletin and Disinfecting Guide from Risk Management.

Rework Reminders

Covid-19 exposures and confirmed cases should still be reported to [email protected].
Employees should avoid close contact, confined or closed spaces and crowded places.
Employees are still required to complete the online daily screener before staring each on-site shift and contact the Safety Office if they receive any work status codes other than an E1 clearance. The link to the screening tool is https://www.phila.gov/employee-screener/#/questionnaire.
Supervisors should receive a valid work status code for all employees on duty for each shift, taken on the date as the assigned work shift.
Masking while in vehicles with 2 or more occupants is still required for all employees.
Masking while working indoors is strongly recommended. as well as distancing and practicing hand hygiene.
Employees with approved exemptions from the vaccine mandate must continue to double mask or wear a N95 or equivalent mask at all time while working and submit weekly Covid-19 test results.

August 16, 2022

SEPTA’s Southwest Connection Improvement Program

The Southwest Connection Improvement Program is rebuilding the mainline infrastructure on the Media/Elwyn Line between 30th Street Station, just below Penn Medicine Station.

Special Regional Rail construction timetables are in effect for the Media/Elwyn, Wilmington/Newark, and Airport Lines. While these timetables are in effect, service levels will be adjusted, and trip travel times will increase.

The Airport Line will run on a special hourly schedule August 15-19. Link to schedule here and attached: SCIP-Weekday-Combined-8.5x11.pdf (septa.org)

HOURLY TRAIN service will operate between the Airport, Eastwick and Amtrak Main terminal Lower-Level platform
ALL trains will arrive/depart 30th Street from Amtrak Main terminal Lower-Level platform
NO train service to/from Penn Medicine. To access Penn Medicine Area, see back panel Shuttle information in Service Changes for Penn Medicine for all Regional Lines
No direct service to/from Suburban, Jefferson, or Temple University Stations
Transfer to trains at SEPTA 30th St platforms Upper-Level
For continuing travel to Center City from 30th Street: take any Regional Rail train going towards Suburban Station or use Market Frankford Line/Trolleys - 30th Street (across from Amtrak Station)

For more information about the work and the special schedules, visit https://www.septa.org/southwestconnection/ .

August 2, 2022

Vacation Sellback for DC33 and DC47 Employees

The technical issue preventing employees from submitting vacation sellback requests has been corrected in the OnePhilly system.

Attached, please find the job aid for submitting a vacation sellback request: HERE.

The election window for this year only is from July 1 through August 31. Starting on January 1, 2023, the election window will be the same period that applies to the sick-to-vacation trade, January 1 through March 31. Sell-back requests will go to HR for approval. Once approved, the cash will be paid out in the following pay period.

Under the Vacation Sellback Program, District Council 33 and District Council 47 employees have the option to:

1. Sell up to 75 hours (10 days) of accrued vacation in return for the cash value of the leave time.
2. Sell-back requests must be in whole-day increments.
3. Taxes will be withheld in the same manner as for regular wages.
4. Payments will be made as part of a regular payroll run and disbursed in the same way as the employee’s regular pay.
5. The minimum remaining balance is 40 days. This is equivalent to 300 hours (7.5 hours per workday x 40 days).
6. The maximum sell-back is 10 days.
7. The sell-back period July 1, 2022 and August 31, 2022 for the 2022 calendar year.

August 1, 2022

Dress Code Reminder 2022

Please see attached reminder from HR regarding the dress code: HERE.

August EAP Newsletter

Please see attached August Newsletter from the Employee Assistance Program: HERE.

July 28, 2022

Deferred Compensation (Nationwide) Educational Workshop Series

Wed, August 10th

12:00 PM

Retirement 101

The key knowledge, terms, and tips you need today — or tomorrow

Tues, August 16th

12:00 PM

Investing 101, Risk vs Reward

Understanding the Basics of Investing and the Risks involved in investing in your 457 Deferred Comp Plan

Wed, August 24th

12:00 PM

Roth

You may have heard of the Roth IRA, You may have even set one up. Well, you also have the opportunity to designate all or part of your contributions to your Plan as after-tax Roth 457(b) contributions.

Weds, Sept. 7th

12:00 PM

Myth vs Reality

Separating fact from fiction for retirement planning confidence

Weds, Sept. 14th

12:00 PM

Budgeting

Know where you’re going and how you’re going to get there

Registration Assistance

Important note: all Deferred compensation workshops are held virtually via Teams, and hosted by a Nationwide representative.

HR Training staff are available to assist employees:

Who do not have access to Teams and would like to view the workshop on-site.
With registration for a workshop.

Please call 215-863-3810 for assistance. For registration purposes you will be asked for your first name, last name and an email address. If you are prompted to leave a voicemail, please include this information in your message.

July 12, 2022

Happy Disability Pride Month!

Celebrate Disability Pride Month with PHL by sharing what Disability Pride means to you.

Disability Pride Month has been celebrated in July since 1990. In one or two sentences, tell us what Disability Pride means to you. For example, "To me, Disability Pride is being valued for the perspective that I bring from a lifetime of unique experiences". PHL may post responses on social media. Please choose a name to go with your quote (real name, pseudonym, or anonymous)!

Answer two quick questions on our form or email your response to [email protected]

FORM HERE: https://forms.office.com/g/1e1CAzrXxk

Registration for the PHL 5K is now open!

Registration is now open for the fifth PHL 5K run/walk. The event will be held on Saturday, September 10, 2022, beginning at 8 a.m. at Atlantic Aviation. The first 25 employees to register using code PHL5K2022 will receive $5 off of the registration fee. To register and for more information, visit https://raceroster.com/events/2022/62275/2022-philadelphia-international-airport-runway-5k.

July 7, 2022

Rework Reminders

Daily Screener

Use the Screener daily, before arriving to the Airport, and follow the guidance - https://www.phila.gov/employee-screener/#/

If employeess are not well, they should stay home and contact HR/Safety for guidance.

DOA employees must inform their supervisor and HR/Safety if they have not been cleared for work. Questions related to the employee screener may be forwarded to [email protected].

Masking

Masking while indoors is required for the following and strongly recommended for all:

Employees with an approved exemption from the City's Vaccination Mandate must double mask or wear an N95 or equivalent mask at all times while working indoors, except when actively eating or drinking.
In City vehicles with 2 or more occupants, everyone must wear mask at all times while in the vehicle.
- Masking in personal vehicles is strongly recommended.
- Storing additional masks in the glove box is strongly recommended as well.

PPE

The Airport has PPE available for order from CSS. You may order PPE for use by your staff via the Maximo system using the following item numbers:

Clorox Disinfectant wipes - Item number Z210298
Surgical Masks (optional) -Item numbers Z210277 and Z210321
Cloth Masks (optional) - Item number Z210294
Face Shields (optional for facilities staff only) - Item number Z210299

Quarantine/Isolation Reminder

Employees with a confirmed case of COVID-19, has symptoms consistent with COVID-19, or has been exposed to COVID-19 should stay home until they have completed the isolation or quarantine period, which can be found in the City’s 9^th Policy Statement, HERE.

Please Note: The City of Philadelphia has not adopted the CDC's recommended 5-day quarantine or isolation schedule. As a precautionary measure,Covid-19 infected or symptomatic employees are still required to complete a 10 day isolation period before cleared to return to work on-site.

June 30, 2022

Holiday and Early Dismissal

This is a reminder that the City will close administrative offices on Monday, July 4th and there will be early dismissal at 1pm on Friday, July 1st.

Non-shift employees using OnePhilly (OTL) should select ‘Excused time’ for the remainder part of the day with an “Early Dismissal” comment.

Please Note: Any scheduled visitors to Terminal D/E Human Resources and Executive reception desks should be advised to reach out to their DOA contact for access to the office if meeting after 1:00PM. Phone calls will be forwarded to the Communications Center until reception is resumed the following business day.

Emergency Comp Time Extension

During weather emergencies, when City offices are closed to non-essential staff for at least a full business day, employees who are required to report to work because of their job assignments are compensated with emergency comp time. Those employees required to report to work, in addition to their regular pay, receive compensatory time on an hour for hour basis for each hour they are required to work. This emergency comp time, which is noted on employees pay stubs, expires on June 30^th of each year.

After discussion and review, the City has decided to extend the expiration date of this specific leave time. Employees who have accrued emergency comp time in Fiscal Year 2022, will now have until December 31, 2022, to use their accrued leave. OnePhilly is currently working on the necessary adjustments to reflect this policy change.

Staff are encouraged to use this leave timely; we do not anticipate any further extensions.

June 24, 2022

ASU NOTICE: Temporary Limited Mail Services

Due to staff shortage, the Administrative Support Unit will be providing limited mail services from Tuesday, June 28^th to Wednesday, July 6^th. The revised schedule is as followed:

Airport Interior	Everyday
USPS (Post Office) Pick-Up	Everyday
PNE	Thursday, 6/30 (and as needed)
International Plaza	Every Morning @ 8:30 AM
UPS Shipments	Every Morning @ 8:30 AM
USPS (Post Office) Drop-Off	Every Afternoon @ 4:30 PM
Center City (MSB & One Parkway)	Thursday, 6/30 (and as needed for Service Requests (green slips))
A-East	As needed

Forward all special requests and other mail inquiries to [email protected]

June 23, 2022

Remembering Andre Brooks

Date: June 23, 2022

Time: 6 PM

Please see instructions below to access the virtual grief session provided by Penn Behavioral health.

To Join By Computer:

Visit : https://us02web.zoom.us/j/89210057923?pwd=35YhHEniNC-gYwz0xoY3k-A3850TJI.1
Enter Meeting ID: 892 1005 7923
Enter Passcode: 555132

To Join By Phone:

Dial: (929) 205 6099
Enter Meeting ID: 892 1005 7923

Enter Passcode: 555132

To help manage any stress you may be feeling, employees also have access to the following resources.

Employee Assistance Program 1-888-321-4433

ComPsych 877-912-3226

Tele-Behavioral Health 1-800-688-1911

June 16, 2022

Holiday and Early Dismissal

This is a reminder that the City will close administrative offices on Monday, June 20th for Juneteenth (observed) and there will be early dismissal at 1pm on Friday, June 17th.

Non-shift employees using OnePhilly (OTL) should select ‘Excused time’ for the remainder part of the day with an “Early Dismissal” comment.

Information Security Culture Survey

Digital risks and data security concerns are increasing with technology advancements. To help address these risks, we want to improve the way cybersecurity best practices and policies are socialized throughout the airport. We need your help to see where we are doing well and where we can improve when it comes to the cybersecurity culture at PHL.

We have created a cybersecurity survey to help us understand where we can improve the cyber culture for the better here at the airport.

This survey:

Only takes about 7-10 minutes to complete
Answers are anonymized
The results will help us improve our cybersecurity program
Survey will be open through the month of June
Should be completed in one session
All participation is greatly appreciated!

Here is how to access -

Browse to

https://training.knowbe4.com/

Click Library

June 8, 2022

Information Security Culture Survey

We have created a cybersecurity survey to help us understand where we can improve the cyber culture for the better here at the airport.

This survey:

Only takes about 7-10 minutes to complete
Answers are anonymized
The results will help us improve our cybersecurity program
Survey will be open through the month of June
Should be completed in one session
All participation is greatly appreciated!

Here is how to access -

Browse to

https://training.knowbe4.com/

Click Library

June 6, 2022

What you should know about Heat Stress

HEAT EXHAUSTION: The symptoms of heat exhaustion include,

Muscle cramping, heavy sweating,
Fatigue, Headache, Irritability, Thirst,
Nausea or vomiting,
Dizziness or fainting.

HEAT STROKE: If untreated, heat exhaustion may progress to heat stroke. Heat stroke is a serious, life-threatening condition and is a medical emergency. Call 911. Heat stroke is characterized by the following symptoms:

A body temperature greater than 103°F,
Red, hot, and dry skin (no sweating, although previous exposure to high heat conditions and heat exhaustion can result in skin wet with sweat),
Rapid, strong pulse,
Throbbing headache,
Dizziness, Nausea,
Confusion, slurred speech, seizures,
Unconsciousness (heat stroke can be fatal).

For more information, tips and what you should do, see flyer: HERE.

June 1, 2022

HR Employee Open House Today

Please join Human Resources for our HR Open House today, Wednesday, June 1, 2022 from 6AM-6PM in the Terminal E – 3rd floor, HR Offices.

Employees will have an opportunity to:

Review and update personal information
Speak with representatives from: Penn Behavioral Health EAP, Deferred Comp, DC 33 Local 1510, DC 47 Locals 2186 and 2187
Receive information from the Board of Pensions
Receive assistance with gaining access to PHL.Org email and OnePhilly system
Receive important Safety and Training information

Have Questions? Contact HR at 215-863-EZHR (3947) or at [email protected].

May 31, 2022

Heat Stress Awareness: How to Stay Safe During Excessive Heat

The weather will be dangerously hot this week, with temperatures reaching almost 100 degrees today. Please review the photos below to learn how to stay safe during excessive heat, as well as how to recognize the symptoms of heat stroke and heat exhaustion. In the event of an emergency dial 3111 from an airport white courtesy phone or 215-937-3111 from a cell phone.

Heat awareness Heat Illness

May 27, 2022

Update to the Vaccination Mandate Deadline for All City Employees

An arbitration panel that had been convened to consider a vaccination mandate for Local 22, the Philadelphia Firefighters and Paramedics Union, issued its final award related to the vaccination mandate for Local 22 members. As has been the case with the prior awards related to the City’s vaccination mandate, the requirements established in the Local 22 award will extend to all represented City employees due to the contracts negotiated with other labor unions

Specifically, the deadline for the vaccination mandate is being changed as detailed below:

Covered employees who do not provide proof that they have received at least a first dose of a COVID-19 vaccine or have an exemption request to the vaccination requirements submitted by Thursday, June 30, 2022 will be placed on Unvaccinated (U-Vax) Leave beginning Wednesday, July 6, 2022. They may provide proof of vaccination status by providing their vaccination card to the appropriate departmental HR staff.
Employees on a leave of absence on June 30 must comply with the mandate before being permitted to return to work.
Employees who are not fully vaccinated by June 30, regardless of reason, are required to follow additional precautions, including double-masking or wearing an N95 or equivalent and submitting to routine COVID-19 testing. 
Employees who receive a first dose of a COVID-19 vaccine by June 30 must complete their vaccination series within 14 days of the schedule prescribed for the vaccine they received.
Any employee whose exemption request is denied will have 10 calendar days to submit an appeal. If the appeal is denied, the employee must receive a first dose of a COVID-19 vaccine within 14 calendar days of the denial and complete their vaccination series in a timely manner or be considered out of compliance with the mandate
Employees will be placed on U-Vax Leave for a maximum of 30 calendar days following their removal from work for failure to comply with the mandate. Employees on U-Vax Leave will be required to utilize accumulated paid vacation, holiday, and compensatory time and will be unpaid if they do not have sufficient time paid leave available. 
Employees who do not come into compliance by becoming vaccinated or submitting an approved exemption request by the end of the U-Vax Leave will be separated from employment.
Individuals separated from employment for failure to meet the vaccination requirements of the Award are entitled to reinstatement for one year following the date of their separation, subject to their meeting all qualifications of the position, including any vaccination requirement, provided that the department has budgeted vacancies.

The full Award can be found online.

Please contact [email protected] or 215-863-EZHR (3947) if you have any questions about how these requirements apply to you.

May 26, 2022

City Administrative Buildings Closed for Memorial Day – May 30th

The City will be closed in honor of Memorial Day on Monday May 30th. There will be an early dismissal for administrative offices at 1pm on Friday, May 27th. Non-shift employees using OnePhilly (OTL) should select ‘Excused time’ for the remainder part of the day with an “Early Dismissal” comment.

Have a safe and happy holiday!

HR Open House

Please join Human Resources for our HR Open House on Wednesday, June 1, 2022 from 6AM-6PM. Terminal E – 3rd floor, HR Offices. Flyer attached.

Employees will have an opportunity to:

• Review and update personal information

• Speak with representatives from: Penn Behavioral Health EAP, Deferred Comp, DC 33 Local 1510, DC 47 Local’s 2186 and 2187

• Receive information from the Board of Pensions

• Receive assistance with gaining access to PHL.Org email and OnePhilly system

• Receive important Safety and Training information

Have Questions? Contact HR at 215-863-EZHR (3947) or at [email protected].

May 18, 2022

HR Open House

Please join Human Resources for our HR Open House on Wednesday, June 1, 2022 from 6AM-6PM. Terminal E – 3rd floor, HR Offices. Flyer attached.

Employees will have an opportunity to:

• Review and update personal information

• Speak with representatives from: Penn Behavioral Health EAP, Deferred Comp, DC 33 Local 1510, DC 47 Local’s 2186 and 2187

• Receive information from the Board of Pensions

• Receive assistance with gaining access to PHL.Org email and OnePhilly system

• Receive important Safety and Training information

Have Questions? Contact HR at 215-863-EZHR (3947) or at [email protected].

Clean Desk Policy

In the spirit of Spring Cleaning, a reminder that the airport maintains a Clean Desk Policy to assist in keeping sensitive data secure.

Remember to:

Keep workstations locked when you step away
Remove sensitive information from areas that are publicly accessible when unoccupied, and store in a secure cabinet or locked office
Dispose of sensitive documents using DOA provided shredders or locked disposal bins
Clear whiteboards of sensitive information when stepping away
Remove sensitive printouts from printer trays
Avoid leaving passwords out in the open

May 16, 2022

Penn Behavioral Health – How to access your work life benefit through Life Expert

Please see attached flyer for more information: HERE.

AAPI Heritage Month Events

In lieu of this month's regular CRG meeting, we encourage you to join us on Thursday, May 26 from 4:00-6:00 pm at RISE: A Love Letter to the Asian American and Pacific Islander Community, sponsored by the Office of Public Engagement along with the Mayor’s Commission on Asian Pacific American Affairs, Asian Arts Initiative, Office of Immigrant Affairs. This event will feature dance, music, and an opportunity to hear from Jeff Yang and Phil Yu who will discuss their bestselling book, RISE: a Pop History of Asian American Culture from the Nineties to Today.

Additionally, the DEI team at the Department of Behavioral Health and Intellectual disAbility Services (DBHIDS) will host a virtual panel discussion on Wednesday, May 18, at 11 a.m. with representatives from the Philadelphia Chinatown Development Corporation, the Philadelphia Commission on Human Relations, and more. Click here to join the event!

Find more API Heritage Month events here

Marketplace Employee Program

Please see attached (1) updated employee meal deal flyer and (2) flyer to enroll in texts for Airport employees.

NEW Training Course - Communicating with Impact, presented by Kimberly Ferguson

Training and Development is excited to launch a NEW training seminar! This exciting, virtual, instructor-led, course covers:

Self-assessment of communication style and preferences
Common Communication Errors
Bold Conversation
Assertive and Accountable Communication
Types of difficult/stressful conversations
Navigating difficult conversations
Increasing confidence in communication
Communicating with RESPECT and power

DAY & DATE: Tuesday, May 24, 2022

TIME: 9:30 AM – 12:30 PM

WHERE: Anywhere, it’s on Zoom.

Registration required via PHL University: https://phluniversity.csod.com

For questions or login assistance contact [email protected]

April 22, 2022

Removal of City Mask Mandate - Effective Monday April 25, 2022

This morning, the Health Department announced that residents and visitors are strongly encouraged to, but not required, to wear a mask in indoor public spaces. This change follows a recent leveling-off of case counts and a decrease in COVID-19 hospitalizations in the city.

What this means for City employees and City buildings: 

Starting Monday, April 25, all employees and members of the public entering City buildings are strongly recommended to wear masks indoors, in accordance with the Health Department’s guidance; however, it will only be a requirement to wear mask in the following situations described below.
Masks will still be required for City employees regardless of vaccination status in certain high-risk settings. Those include the following:
- Healthcare settings (for example, City health centers or when providing medical care, regardless of the location).
- Congregate settings (for example, City prisons and homeless shelters).
- Entering a residence (for example, an EMT or social worker entering someone’s home).
- Driving in a City vehicle when more than one employee is present.
All unvaccinated employees are still required to double-mask or wear an N95 or equivalent as well as participate in weekly testing and today’s announcement does not affect the implementation, as described in this email, of the City’s vaccine mandate for employees.

In addition to masking, it’s important to continue to practice the following safety measures to mitigate the spread of COVID-19. Those include:  

Checking for symptoms daily by completing the employee COVID symptom screener. 
Staying home when you are sick, if you’ve tested positive for COVID, or have been exposed to COVID.  
Handwashing frequently.  
Communicating – as we have throughout the pandemic, we will continue to update you on the current situation and our related safety measures.

April 20, 2022

Reminder: Statements of Financial Interests required by the State Ethics Act (State Form) must be filed by May 2, 2022.

The State Form requires certain financial information for calendar year 2021. Below are instructions and resources to help you get started.

File online

Good news — you can complete the State Form at financial-disclosure.phila.gov! Do not file using the State's website.

Before you start, make sure you are using an updated version of Microsoft Edge or Google Chrome!

Older browsers, including Internet Explorer, are not supported.

If you have a phila.gov network login, you can now use the same email and password for the filing system, even if this is your first time filing. Be sure to click Login with your @phila.gov email address underneath the login button!

If you do not have a phila.gov network account, your user name should be the email address where you received this message. If you forgot your password, or if you are a first-time filer, follow these steps to reset your password:

Click "Reset Password" and enter your City email address
Check your email for a confirmation message and follow the instructions in the email to complete the reset

Need login help? Email [email protected].

The online system will provide instructions as you complete each section. See the State's long form instructions and preview the State Form here.

File Now

Learn more

Optional Financial Disclosure Information Sessions will be held via Zoom as follows:

Thursday, April 21 @ 12:00 PM*
Thursday, April 21 @ 5:00 PM*
Wednesday, April 27 @ 1:00 PM

These 30-minute sessions will highlight changes for City Form filers and answer FAQs about both the State and City Forms.

*Sessions on April 21 will have additional content for Board and Commission members, but all are welcome.

Register

Get help

Still have questions? We are here to help! Contact Board of Ethics staff at [email protected] to request advice or filing assistance.

Ask for Help

April 19, 2022

TSA AND City Mask Mandates

TSA will no longer enforce its Security Directives and Emergency Amendment requiring mask use on public transportation and transportation hubs. TSA will also rescind the new Security Directives that were scheduled to take effect tomorrow. CDC continues to recommend that people wear masks in indoor public transportation settings at this time.

However, in accordance with the City of Philadelphia’s indoor mask requirement, masks must be worn by City employees inside City buildings effective 4/18/22. The Airport terminals and maintenance & facilities buildings are considered City buildings and are subject to comply with this mandate. City employees working in IP1 and IP2 are required to mask.

What this means for City employees and City buildings:

Effective Monday, April 18th, all employees and members of the public entering City buildings will be required to wear a mask indoors, regardless of their vaccination status.
- Masks may be removed while eating or drinking at least 6 feet from others or when alone in an office.
All unvaccinated employees with exemptions from the City’s vaccine mandate are still required to double-mask or wear an N95 or equivalent as well as participate in weekly testing.

In addition to masking, it’s important to continue to practice the following safety measures to mitigate the spread of COVID-19. Those include: 

1. Checking for your symptoms daily by completing the employee COVID symptom screener .

2. Staying home when you are sick, if you’ve tested positive for COVID, or have been exposed to COVID. 

3. Handwashing frequently.

4. Communicating – as we have throughout the pandemic, we will continue to update you on the current situation and our related safety measures.

Lastly, vaccination still remains the best protection against the virus. Eighty-six percent (86%) of the City’s workforce is now fully vaccinated, while 95% of its workforce is compliant with the vaccine mandate.

COVID-19 reporting and quarantine protocols remain unchanged and still apply. Employees must email HR Safety at [email protected] to report any COVID-19 exposures, self-quarantines and any related questions/concerns.

Thank you for taking these precautions seriously and helping to keep yourself, your colleagues and the public you serve safe.

April 18, 2022

April 2022 Employee Assistance Program (EAP) Newsletter

Find the April 2022 EAP Newsletter from Penn Behavioral Health (PBH):HERE.

Work/Life Services: utilize PBH’s work life portal that gives members access to thousands of up-to-date, topic-related articles, videos, podcasts, calculators, interactive checklists, webinars and more. Topics include financial & legal, child care and education, eldercare, health and wellness, career and military, everyday living and more. Create an account by logging into Life Expert www.pennbehavioralhealth.org. When creating a new account, use company code: PH033.

Access your EAP benefit by calling 1-888-321-4433.

April 14, 2022

Mask Mandate Extension

The Biden administration will extend the federal mask mandate for all transportation networks through May 3, 2022. Mask wearing continues to be required on Airport premises.

Non-vaccinated employees must continue to double-mask.
Employees shouldn’t gather unmasked for any reason.

April 12, 2022

Celebrate Earth Day at the Airport!

This year, we are holding multiple Earth Day events specifically for DOA staff, giving us all a chance to spend some time together, have fun and celebrate our commitment to sustainability.

Join us to learn about the many environmental initiatives underway at the airport, play some fun games and even take home a reusable water bottle or recycling bin, to help celebrate Earth Day every day!

PHL Earth Day & Recycling Bins in the Tour Room

Friday, April 22 2:00-3:00 pm – PHL Tour Room

Stop by any time to learn about our programs and pick up a free recycling bin!

Earth Day at Terminal E

Friday, April 22 10:00-11:00 am – Terminal E 3rd Floor Training Room

Join us for a presentation from the Sustainability team, and test your environmental knowledge with some fun games and prizes!

Earth Day at Capital Development

Thursday, April 21 1:00-2:00 pm – Intl Plaza Suite 200

Join us for a presentation from the Sustainability team, and test your environmental knowledge with some fun games and prizes!

For more information, please contact: [email protected]

Happy Earth Day!

March 18, 2022

TSA MASK MANDATE EXTENSION

Per the TSA, mask wearing continues to be required on Airport premises through April 18, 2022.

Non-vaccinated employees must continue to double-mask.
Employees shouldn't gather unmasked for any reason.

March 10, 2022

TSA MASK MANDATE REMINDER

Per the TSA, mask wearing continues to be required on Airport premises through March 18, 2022. Employees will be notified when and if there is a change.

Non-vaccinated employees must double-mask.
Employees shouldn’t gather unmasked for any reason.

Daily Screener

Use the Screener daily, before arriving to the Airport, and follow the guidance - https://www.phila.gov/employee-screener/#/

If employeess are not well, they should stay home.

DOA employees must inform their supervisor and HR/Safety if they have not been cleared for work. Questions related to the employee screener may be forwarded to [email protected]

Vaccine Mandate for Represented Employees

The following provisions of the City’s vaccination mandate have been adjusted for all represented employees:

Vaccinations

You must either have received and provided proof of your first dose of vaccine or submitted an exemption request to the Employee Relations Unit at [email protected]. Exemption request forms below.
If you have received a first dose of vaccine, you are required to complete the vaccination series according to the schedule prescribed for the vaccine. You are required to double-mask or wear an appropriate N95 or equivalent as well as participate in the testing requirements until the vaccination schedule is complete. Employees must provide proof that they have completed their vaccination series within the required timeframe.
If you are not fully vaccinated, you are required to double-mask or wear an appropriate N95 or equivalent and participate in routine testing until your vaccination process is completed. If you are granted a religious or medical exemption, you will be required to double-mask or wear an appropriate N95 or equivalent and participate in routine testing until further notice.

Religious Exemption form: HERE

Medical Exemption form: HERE

PPE

The Airport has PPE available for order from CSS. You may order PPE for use by your staff via the Maximo system using the following item numbers:

Surgical Masks -Item numbers Z210277 and Z210321
Cloth Masks - Item number Z210294
Face Shields (Facilities staff only) - Item number Z210299
Disinfectant wipes - Item number Z210298

Vaccination Bonus

The vaccination bonus amounts and schedules have been amended for all permanent City employees, including exempt and non-represented City employees, as follows:

Employees who receive a first dose by February 11 and provide proof that they have completed their full schedule of COVID-19 vaccination by March 15, 2022, will receive a total cash bonus of $500, which will be paid by April 1, 2022.
Employees who receive their first shot after February 11, but on or before February 18, and provide proof of their full vaccination status by March 22, 2022 will receive a cash bonus of $300.
Employees who receive their first shot after February 18, but on or before February 28, and provide proof of their full vaccination status by March 29, 2022 will receive a cash bonus of $100.
Employees who do not receive at least one vaccine dose by February 28 will not receive a bonus.

These amounts will be adjusted for any employee who has already received the bonus issued in January. The bonus does not extend to embedded contractors or any employee working less than 20 hours per week.

Quarantine/Isolation Reminder

PROOF OF VACCINATION - You may now upload booster information

CITY EMPLOYEES

If you have not already done so, please upload your vaccination card to OnePhilly ASAP. Instructions can be found HERE.

EMBEDDED CONTRACTORS

Embedded contractors are asked to supply their department manager/project manager with proof of vaccination and send a copy to [email protected].

HR Assistance – Uploading vaccination cards into OnePhilly

Employees who are unable to upload and/or who experience difficulty uploading proof of vaccination into the OnePhilly system, can now drop off a copy of your vaccine card and HR will upload it for you! HR staff are available onsite:

WHEN: Monday-Friday

TIME: 8:30 AM – 4:30 PM

WHERE: Terminal E, 3rd floor – HR Reception Area

TESTING SITES

There are two ways to find a COVID-19 testing site in Philadelphia.

Testing map

Search the map of permanent testing sites. You can:

Search for a testing site by address.
Click on a location for specific site information.
Filter the list of sites.

Testing calendar

Visit our calendar of pop-up and mobile events for a list of special or otherwise limited testing sites.

The Division of Aviation’s COVID-19 policy and procedure can be found in the, Safe Work Playbook viewable on the Division of Aviation Intranet. Continue to follow CDC and City of Philadelphia guidelines! If you have any additional questions please contact [email protected].

March 7, 2022

HR Reminder - Emergency Contact - Personal Information Update

Your emergency contact information can be updated by logging into the OnePhilly application, employee self-service, personal information. Please find attached instructions to update this information.

Deferred Comp March Educational Workshop Series

If you have questions about Deferred Compensation (the City's 457 retirement plan) or the webinars below contact Bradley Nyce - [email protected].

Deferred Comp March Educational Workshop Series

Date

Time

Work Shop Title

Workshop Description

Registration

Wed, March 9th

12:00 PM

How to Enroll in Deferred Comp (457)

An overview of the Philadelphia Deferred Comp plan. We will cover how to enroll, what your options are, and the benefits that the plan offers.

Thurs, March 10th

12:30 PM

Retirement 101

The key knowledge,
terms and tips you need today — or tomorrow

Tues, March 15th

12:00 PM

Roth

Wed, March 23rd

12:00 PM

Social Security

In this presentation, we'll focus on the Social Security rules you should know and discuss how to incorporate Social Security income into your retirement income plan.

Thurs, March 24th

12:00PM

Myth vs Reality

Separating fact from fiction for retirement planning confidence

Tues, March 29th

12:00PM

Healthcare

In this presentation, you'll learn about what Health Care can cost in retirement, what Medicare does and doesn't cover, and how you can plan for those costs.

Thurs, March 31st

12:00PM

Budgeting

Know where you’re going and how you’re going to get there

March 3, 2022

Cyber Steps We Can All Take

Cyber tensions globally are at elevated levels. With PHL’s place in critical infrastructure, we all play a part in ensuring the airport’s networks and data stay secure. The following are a few best practices and reminders on how we can all play a part in combating cybercrime.

Password Length

The quickest way to increase the security of your PHL account(s) is to increase the length of your password and begin using passphrases, which are several words.

Visit this link from CISA for more tips on creating secure passwords.

https://www.cisa.gov/sites/default/files/publications/NCSAM_CreatingPasswords_2020.pdf

Easily Guessable Passwords

Beginning March 8, the PHL network will no longer accept user password

changes that include airport and area specific words such as “runway”, “airport”, “phillies”, “sixers”, “plane”.

If a common airport or Philly word is detected during a password change the system will ask that you choose

a different password before proceeding.

Information Security periodically checks for accounts that are using easy to guess passwords, using an automated tool.

Users with easy to guess passwords will be asked to update their password to something more complex.

(Note – this tool cannot see the actual passwords).

Reminder on Phishing Threats

Phishing attacks continue to be a popular and effective method for attackers to breach IT networks.

They are designed to look legitimate, but many times contain malicious links or attachments.

Remember to –

Review information in emails closely. Look for spelling mistakes or references that don’t make sense.
Check the sending email address. Does it match the name? Do you recognize the company?
Don’t click links on emails you aren’t expecting or can’t verify the sender.
Ask yourself – Was I expecting this email?
Is this email trying to create a sense of urgency and a need for me to act quickly?

For suspicious emails, please report using the Phish Alert Button or forward to [email protected]

When in doubt, don’t open links or attachments. Call the person to verify, using a number you know to be correct.

What should I do if I suspect a cyber incident?

PHL staff can report potential cyber incidents through the IT Helpdesk at [email protected] or 215-937-HELP (215-937-4357).

The Helpdesk and Information Security Group (ISG) work closely together on first response for all potential cyber incidents.

Security Awareness Training

A reminder that the airport’s cybersecurity awareness modules are required training for all airport staff that use PHL computers.

If you are receiving cyber training reminder emails please ensure to finish training, which can be found here https://training.knowbe4.com/ui/login

Information Security will be following up with all past due users.

Cyber Steps We Can All Take

Password Length

The quickest way to increase the security of your PHL account(s) is to increase the length of your password and begin using passphrases, which are several words.

Visit this link from CISA for more tips on creating secure passwords.

https://www.cisa.gov/sites/default/files/publications/NCSAM_CreatingPasswords_2020.pdf

Easily Guessable Passwords

Beginning March 8, the PHL network will no longer accept user password

changes that include airport and area specific words such as “runway”, “airport”, “phillies”, “sixers”, “plane”.

If a common airport or Philly word is detected during a password change the system will ask that you choose

a different password before proceeding.

Information Security periodically checks for accounts that are using easy to guess passwords, using an automated tool.

Users with easy to guess passwords will be asked to update their password to something more complex.

(Note – this tool cannot see the actual passwords).

Reminder on Phishing Threats

Phishing attacks continue to be a popular and effective method for attackers to breach IT networks.

They are designed to look legitimate, but many times contain malicious links or attachments.

Remember to –

Review information in emails closely. Look for spelling mistakes or references that don’t make sense.
Check the sending email address. Does it match the name? Do you recognize the company?
Don’t click links on emails you aren’t expecting or can’t verify the sender.
Ask yourself – Was I expecting this email?
Is this email trying to create a sense of urgency and a need for me to act quickly?

For suspicious emails, please report using the Phish Alert Button or forward to [email protected]

When in doubt, don’t open links or attachments. Call the person to verify, using a number you know to be correct.

What should I do if I suspect a cyber incident?

PHL staff can report potential cyber incidents through the IT Helpdesk at [email protected] or 215-937-HELP (215-937-4357).

The Helpdesk and Information Security Group (ISG) work closely together on first response for all potential cyber incidents.

Security Awareness Training

A reminder that the airport’s cybersecurity awareness modules are required training for all airport staff that use PHL computers.

If you are receiving cyber training reminder emails please ensure to finish training, which can be found here https://training.knowbe4.com/ui/login

Information Security will be following up with all past due users.

March 2, 2022

AIRPORT MASK MANDATE REMINDER

Today the City announced the Philadelphia COVID response level is All Clear. This announcement DOES NOT impact Airport protocols.

Per the TSA, mask wearing continues to be required on Airport premises through March 18, 2022. Employees will be notified when and if there is a change.

Non-vaccinated employees must double-mask.
Employees shouldn’t gather unmasked for any reason.

March 1, 2022

MASKS MANDATES

Per the TSA, mask wearing continues to be required on Airport premises.

The current Philadelphia COVID response level is:

philly covid response level

Non-vaccinated employees must double-mask
Employees shouldn’t gather unmasked for any reason.

Daily Screener

Use the Screener daily, before arriving to the Airport, and follow the guidance - https://www.phila.gov/employee-screener/#/

If employees are not well, they should stay home.

DOA employees must inform their supervisor and HR/Safety if they have not been cleared for work. Questions related to the employee screener may be forwarded to [email protected]

Vaccine Mandate for Represented Employees

The following provisions of the City’s vaccination mandate have been adjusted for all represented employees:

Vaccinations

You must either have received and provided proof of your first dose of vaccine or submitted an exemption request to the Employee Relations Unit at [email protected]. Exemption request forms attached.
If you have received a first dose of vaccine, you are required to complete the vaccination series according to the schedule prescribed for the vaccine. You are required to double-mask or wear an appropriate N95 or equivalent as well as participate in the testing requirements until the vaccination schedule is complete. Employees must provide proof that they have completed their vaccination series within the required timeframe.
If you are not fully vaccinated, you are required to double-mask or wear an appropriate N95 or equivalent and participate in routine testing until your vaccination process is completed. If you are granted a religious or medical exemption, you will be required to double-mask or wear an appropriate N95 or equivalent and participate in routine testing until further notice.

Religious Exemption form: HERE

Medical Exemption form: HERE

PPE

The Airport has PPE available for order from CSS. You may order PPE for use by your staff via the Maximo system using the following item numbers:

Surgical Masks -Item numbers Z210277 and Z210321
Cloth Masks - Item number Z210294
Face Shields (Facilities staff only) - Item number Z210299
Disinfectant wipes - Item number Z210298

Vaccination Bonus

The vaccination bonus amounts and schedules have been amended for all permanent City employees, including exempt and non-represented City employees, as follows:

Employees who receive a first dose by February 11 and provide proof that they have completed their full schedule of COVID-19 vaccination by March 15, 2022, will receive a total cash bonus of $500, which will be paid by April 1, 2022.
Employees who receive their first shot after February 11, but on or before February 18, and provide proof of their full vaccination status by March 22, 2022 will receive a cash bonus of $300.
Employees who receive their first shot after February 18, but on or before February 28, and provide proof of their full vaccination status by March 29, 2022 will receive a cash bonus of $100.
Employees who do not receive at least one vaccine dose by February 28 will not receive a bonus.

Quarantine/Isolation Reminder

PROOF OF VACCINATION - You may now upload booster information

CITY EMPLOYEES

If you have not already done so, please upload your vaccination card to OnePhilly ASAP. Instructions can be found HERE and attached.

EMBEDDED CONTRACTORS

Embedded contractors are asked to supply their department manager/project manager with proof of vaccination and send a copy to [email protected].

HR Assistance – Uploading vaccination cards into OnePhilly

WHEN: Monday-Friday

TIME: 8:30 AM – 4:30 PM

WHERE: Terminal E, 3rd floor – HR Reception Area

TESTING SITES

There are two ways to find a COVID-19 testing site in Philadelphia.

Testing Map

Search the map of permanent testing sites. You can:

Search for a testing site by address.
Click on a location for specific site information.
Filter the list of sites.

Testing calendar

Visit our calendar of pop-up and mobile events for a list of special or otherwise limited testing sites.

February 24, 2022

Mail Run Postponement (2/25 & 2/28)

The Administrative Support Unit will not have a driver on staff Friday, February 25th and Monday, February 28th. Mail will be circulated within the airport as usual. However, service for the following locations will be postponed until Tuesday, March 1: 

PNE 
USPS (Post Office) 
International Plaza 
Center City (special requests only; green slips)

Please forward any additional mail inquires to [email protected].

Mask Mandate

Please note there have been no changes to the mask mandate. Masks are required on Airport premises.

Non-vaccinated workers must double-mask
Workers shouldn’t gather unmasked for any reason.

Employees are also reminded to use the city’s health screener, daily, and follow the guidance - https://www.phila.gov/employee-screener/#/

If you are sick, you should stay home.
DOA employees must inform their supervisor and HR/Safety if they have not been cleared for work. Questions related to the employee screener may be forwarded to [email protected].

March Employee Assistance Program Newsletter – HERE.

Employee Self Identification Census - Office of LGBT Affairs

Play a key role in making City government a more diverse and inclusive place to work. The City of Philadelphia has expanded identity selections to gain a more accurate representation of our multicultural workforce. Employees can use OnePhilly to self-select identities that reflect their diverse characteristics. All employees are encouraged to complete the self-identification census. Participation can support the city’s commitment to diversity, equity, and inclusion. Employees can access the census at any time to update their self-identification information.

A one-pager about the Employee Self Identification Census found: HERE.
A link to the User Guide for the Employee Self Identification Census can be found: HERE.
A link to a comprehensive glossary of LGBTQ-related terms for those interested in a general-use resource can be found: HERE.

For questions or additional support, please reach out to The Office of LGBT Affairs at 215-686-0330.

Wednesday, February 9, 2022

Virtual College Fair

Did you know there are over a dozen colleges and institutions in Philadelphia and the surrounding area that offer City employees tuition discounts on their undergraduate and graduate degrees? The Mayor’s Returning to Learning Program (R2L) invites you to join their Virtual College Fair on Wednesday, February 23rd from 11 AM - 1 PM.

The R2L Program partners with over 15 local colleges and universities to provide tuition discounts for City employees, and in some cases dependents, spouses, and domestic partners. See the attached flyer for more information: HERE.

Join the event at any time, on any device, from anywhere to participate!

Register for the February Virtual College Fair

Register by 4 PM on February 18th

View the list of program partners and related discounts here.

For more information contact: [email protected]

Tuesday, February 8, 2022

Deferred Comp February Educational Workshop Series

Date

Time

Work Shop Title

Workshop Description

Registration

February 10th

12:00 PM

How to Enroll in Deferred Comp (457)

An overview of the Philadelphia Deferred Comp plan. We will cover how to enroll, what your options are, and the benefits that the plan offers.

February 11th

12:30 PM

Get back to basics

Budget, credit, debt and saving basics that add up for a good today - and a better tomorrow

February 17th

12:00 PM

Roth

You may have heard of the Roth IRA, You may have even set one up. Well, you also have the opportunity to designate all or part of you contributions to your Plan as after-tax Roth 457(b) contributions.

February 18th

12:00 PM

Risk vs. reward

Identifying and managing investment risks

February 24th

12:00 PM

Women and retirement

What kind of lifestyle do you want to enjoy?

February 25th

12:00 PM

Approaching Retirement

What should you consider as the big day gets closer?

Monday, February 7, 2022

Vaccine Mandate for Represented Employees

The following provisions of the City’s vaccination mandate have been adjusted for all represented employees:

Vaccination Deadlines

By Feb. 11, 2022: you must either have received and provided proof of your first dose of vaccine or submitted an exemption request to the Employee Relations Unit at [email protected]. If you get the first dose by then, you will be required to complete your vaccination series according to the schedule prescribed for the vaccine

If you are not fully vaccinated by February 11, you will be required to double-mask or wear an appropriate N95 or equivalent and participate in routine testing until your vaccination process is completed. If you are granted a religious or medical exemption, you will be required to double-mask or wear an appropriate N95 or equivalent and participate in routine testing until further notice.

On Mar. 1, 2022: you will be placed on unvaccinated leave (“U-Vax Leave”) if you haven’t requested an exemption or provided proof of receipt of your first vaccine dose by noon on Feb. 28th.

Vaccination Bonus

The vaccination bonus amounts and schedules have been amended for all permanent City employees, including exempt and non-represented City employees, as follows:

Employees who receive a first dose by February 11 and provide proof that they have completed their full schedule of COVID-19 vaccination by March 15, 2022, will receive a total cash bonus of $500, which will be paid by April 1, 2022.
Employees who receive their first shot after February 11, but on or before February 18, and provide proof of their full vaccination status by March 22, 2022 will receive a cash bonus of $300.
Employees who receive their first shot after February 18, but on or before February 28, and provide proof of their full vaccination status by March 29, 2022 will receive a cash bonus of $100.
Employees who do not receive at least one vaccine dose by February 28 will not receive a bonus.

Religious Exemption form: HERE

Medical Exemption form: HERE

Thursday, February 3, 2022

February Employee Assistance Program (EAP) Newsletter and Live Webinar Flyer

Attached please find the February EAP Newsletter and Live Webinar Flyer.

DC33/DC47 Sick Leave Conversion

DC33 and DC47 employees may trade Sick to Vacation leave, from January 1, 2022 through March 31, 2022, with certain constraints. Rules vary based on an employee’s union representation.

New Process: Selections must be made in OnePhilly - Employee Self Service. Attached you will find a OnePhilly Job Aid to walk you through the process of “Union Employee Sick to Vacation Trade”; the same procedures can be followed for “specific employee to employee leave donation” or “catastrophic leave donation to union bank” by making the appropriate selection on Step 2. NOTE: To donate leave to a specific employee, you will need to know their payroll number.

Questions may be forwarded to your payroll clerk.

Tuesday, February 1, 2022

Mandatory COVID-19 Safety Protocols

Use the Screener and follow the guidance - https://www.phila.gov/employee-screener/#/

If workers are not well, they should stay home.
DOA employees must inform their supervisor and HR/Safety if they have not been cleared for work. Questions related to the employee screener may be forwarded to [email protected].

Workers must wear masks inside
- Non-vaccinated workers must double-mask
Workers shouldn’t gather unmasked for any reason.

Additional Measures we can take to keep each other safe:

Virtual meetings
Working remotely in accordance with the Work from home policy
Keep in contact with your supervisor for updates
Staggered or rotating shifts when possible
Alternative and flexible work schedules when possible
Personal responsibility for keeping workspace clean
Wash your hands, do not touch your face and no shaking hands

Quarantine/Isolation Reminder

DC33 Vaccination Mandate

Information related to the mandate agreement can be found HERE and attached. Important to note:

All employees who submitted their vaccination card by December 24, 2021 should have received the $300 bonus on January 14, 2022. If you did not receive the bonus, please contact your payroll clerk.
DC33 employees who submit their cards after December 24, 2021 but by February 15, 2022 will receive the vaccination bonus of $300 by April 1, 2022.

DC47 Vaccination Mandate

The City announced an agreement with DC47 related to the City’s vaccination mandate. Information related to that agreement can be found HERE and attached. Important to note:

DC47 employees must receive at least a first dose of COVID-19 vaccination(s) and provide proof of their vaccination status; or have an exemption request to the vaccination requirements submitted and under review, by January 24, 2022.
DC47 employees who provide proof of vaccination status by February 22, 2022 will receive a cash bonus of $300, which will be paid by April 1, 2022.

PROOF OF VACCINATION

CITY EMPLOYEES

If you have not already done so, please upload your vaccination card to OnePhilly ASAP. You may now upload your booster information.

Instructions can be found HERE and attached.

EMBEDDED CONTRACTORS

Embedded contractors are asked to supply their department manager/project manager with proof of vaccination and send a copy to [email protected].

HR Assistance – Uploading vaccination cards into OnePhilly

WHEN: Monday-Friday

TIME: 8:30 AM – 4:30 PM

WHERE: Terminal E, 3rd floor – HR Reception Area

TESTING SITES

There are two ways to find a COVID-19 testing site in Philadelphia.

Testing map

Search the map of permanent testing sites. You can:

Search for a testing site by address.
Click on a location for specific site information.
Filter the list of sites.

Testing calendar

Visit our calendar of pop-up and mobile events for a list of special or otherwise limited testing sites.

Thursday, January 27, 2022

Nora Dougherty Named Director of Special Systems

Nora Dougherty has accepted the position of Director of Special Systems on the Capital Development team. In her new position, Nora will directly oversee a variety of tools and solutions currently in use by Capital Development, with a special focus on Spatial intelligence and technologies, including GIS and CAD. Nora will now report to Deputy Director of Aviation- Capital Development Api Appulingam, and the GIS and CAD teams will report to Nora within Capital Development. PHL leadership feels that this change will align more closely with the airport’s mission and vision to provide the highest standards of service, innovation, and efficiency. Nora’s formal transition date from IT is January 31, 2022, but she will continue to support ongoing projects and initiatives as needed. Her team’s base of operations will continue to be in International Plaza but will move to suite 100.

We congratulate Nora on her internal transition, and look forward to seeing how spatial technologies advance under her oversight.

Tuesday, January 25, 2022

Mandatory COVID-19 Safety Protocols

Use the Screener and follow the guidance - https://www.phila.gov/employee-screener/#/

If workers are not well, they should stay home.
DOA employees must inform their supervisor and HR/Safety if they have not been cleared for work. Questions related to the employee screener may be forwarded to [email protected].

Workers must wear masks inside
- Non-vaccinated workers must double-mask
Workers shouldn’t gather unmasked for any reason.

Additional Measures we can take to keep each other safe:

Virtual meetings
Working remotely in accordance with the Work from home policy
Keep in contact with your supervisor for updates
Staggered or rotating shifts when possible
Alternative and flexible work schedules when possible
Personal responsibility for keeping workspace clean
Wash your hands, do not touch your face and no shaking hands

Quarantine/Isolation Reminder

DC33 Vaccination Mandate

Information related to the mandate agreement can be found HERE and attached. Important to note:

All employees who submitted their vaccination card by December 24, 2021 should have received the $300 bonus on January 14, 2022. If you did not receive the bonus, please contact your payroll clerk.
DC33 employees who submit their cards after December 24, 2021 but by February 15, 2022 will receive the vaccination bonus of $300 by April 1, 2022.

DC47 Vaccination Mandate

The City announced an agreement with DC47 related to the City’s vaccination mandate. Information related to that agreement can be found HERE and attached. Important to note:

DC47 employees must receive at least a first dose of COVID-19 vaccination(s) and provide proof of their vaccination status; or have an exemption request to the vaccination requirements submitted and under review, by January 24, 2022.
DC47 employees who provide proof of vaccination status by February 22, 2022 will receive a cash bonus of $300, which will be paid by April 1, 2022.

PROOF OF VACCINATION

CITY EMPLOYEES

If you have not already done so, please upload your vaccination card to OnePhilly ASAP. You may now upload your booster information.

Instructions can be found HERE and attached.

EMBEDDED CONTRACTORS

Embedded contractors are asked to supply their department manager/project manager with proof of vaccination and send a copy to [email protected].

HR Assistance – Uploading vaccination cards into OnePhilly

WHEN: Monday-Friday

TIME: 8:30 AM – 4:30 PM

WHERE: Terminal E, 3rd floor – HR Reception Area

TESTING SITES

There are two ways to find a COVID-19 testing site in Philadelphia.

Testing map

Search the map of permanent testing sites. You can:

Search for a testing site by address.
Click on a location for specific site information.
Filter the list of sites.

Testing calendar

Visit our calendar of pop-up and mobile events for a list of special or otherwise limited testing sites.

Monday, January 24, 2022

2021 W-2S NOW AVAILABLE

This year distribution of the 2021 W-2 Forms will be paperless! As of today, you can log into the OnePhilly Employee Self Service portal to view and print your W-2 Form.

Links are provided in OnePhilly that will help you navigate your W-2 and understand the values shown in the boxes, in part by mapping it to your last paystub in 2021. Each link will show a document with details, illustrations, and instructions about the W-2.

How to Print Your 2021 W2 Form instructions found: HERE.

Questions may be addressed to your payroll clerk.

Friday, January 21, 2022

DC33 Vaccine Mandate Deadline extension

Please be advised that based on pending agreements and discussions with the City’s Unions, the vaccine mandate deadline has been adjusted to Monday January 24, 2022.

DC33 Vaccination Mandate

Information related to the mandate agreement can be found HERE and attached. Important to note:

DC33 employees must receive at least a first dose of COVID-19 vaccination(s) and provide proof of their vaccination status; or have an exemption request to the vaccination requirements submitted and under review, by January 24, 2022.
All employees who submitted their vaccination card by December 24, 2021 will receive the $300 bonus on January 14, 2022.
DC33 employees who submit their cards after December 24, 2021 but by February 15, 2022 will receive the vaccination bonus of $300 by April 1, 2022.

DC47 Vaccination Mandate

Today, the City announced an agreement with DC47 related to the City’s vaccination mandate, found: HERE. Information related to that agreement is attached. Important to note:

DC47 employees must receive at least a first dose of COVID-19 vaccination(s) and provide proof of their vaccination status; or have an exemption request to the vaccination requirements submitted and under review, by January 24, 2022.

DC47 employees who provide proof of vaccination status by February 22, 2022 will receive a cash bonus of $300, which will be paid by April 1, 2022.

Religious Exemption form: HERE

Medical Exemption form: HERE

PROOF OF VACCINATION

CITY EMPLOYEES

If you have not already done so, please upload your vaccination card to OnePhilly ASAP. Instructions attached: HERE.

EMBEDDED CONTRACTORS

Embedded contractors are asked to supply their department manager/project manager with proof of vaccination and send a copy to [email protected].

HR Assistance – Uploading vaccination cards into OnePhilly

WHEN: Monday-Friday

TIME: 8:30 AM – 4:30 PM

WHERE: Terminal E, 3rd floor – HR Reception Area

Thursday, January 20, 2022

A message from Division of Aviation CEO Chellie Cameron

Friday, January 14, 2022

DC33 Vaccine Mandate Deadline extension

Please be advised that based on pending agreements and discussions with the City’s Unions, the vaccine mandate deadline has been adjusted to Monday January 24, 2022.

DC33 Vaccination Mandate

Information related to the mandate agreement can be found HERE and attached. Important to note:

DC33 employees must receive at least a first dose of COVID-19 vaccination(s) and provide proof of their vaccination status; or have an exemption request to the vaccination requirements submitted and under review, by January 24, 2022.
All employees who submitted their vaccination card by December 24, 2021 will receive the $300 bonus on January 14, 2022.
DC33 employees who submit their cards after December 24, 2021 but by February 15, 2022 will receive the vaccination bonus of $300 by April 1, 2022.

DC47 Vaccination Mandate

Today, the City announced an agreement with DC47 related to the City’s vaccination mandate, found: HERE. Information related to that agreement is attached. Important to note:

DC47 employees who provide proof of vaccination status by February 22, 2022 will receive a cash bonus of $300, which will be paid by April 1, 2022.

Religious Exemption form: HERE

Medical Exemption form: HERE

PROOF OF VACCINATION

CITY EMPLOYEES

If you have not already done so, please upload your vaccination card to OnePhilly ASAP. Instructions attached: HERE.

EMBEDDED CONTRACTORS

Embedded contractors are asked to supply their department manager/project manager with proof of vaccination and send a copy to [email protected].

HR Assistance – Uploading vaccination cards into OnePhilly

WHEN: Monday-Friday

TIME: 8:30 AM – 4:30 PM

WHERE: Terminal E, 3rd floor – HR Reception Area

Thursday, January 13, 2022

DC33/DC47 Sick Leave Conversion

DC33 and DC47 employees may trade Sick to Vacation leave, from January 1, 2022 through March 31, 2022, with certain constraints. Rules vary based on an employee’s union representation.

Questions may be forwarded to your payroll clerk.

Wednesday, January 12, 2022

Reporting a Cyber Incident

What does PHL define as a cyber incident?

An occurrence without lawful authority that actually or imminently jeopardizes the confidentiality, integrity or availability of PHL data or systems
A violation of PHL IT security policy or procedure

What should I do if I suspect a cyber incident?

PHL staff can report potential cyber incidents through the IT Helpdesk at [email protected] or 215-937-HELP (215-937-4357).

The Helpdesk and Information Security Group (ISG) work closely together on first response for all potential cyber incidents.

Should I still report suspicious emails with the Phish Alert Button?

Yes! PHL works hard to filter out as much junk email as possible from your Inbox. For suspicious emails that do get through, the Phish Alert Button helps ISG in responding to phishing threats that may affect multiple users.

Can you give some examples of what a cyber incident might look like from my perspective?

Depending on your job role, cyber incidents can vary between areas at PHL. Here are some examples:

Lost laptop, DOA mobile phone, or missing IT equipment in your work environment
You suspect your email account was compromised – Example, recipients are receiving email from you that you didn’t send
Antivirus pop-up notification on screen
Unauthorized access to a system or application you use or maintain
User(s) circumventing security policies when handling PHL data

Why is incident reporting Important?

The best defense for cyber threats is the ability to respond quickly and limit potential damage/disruption.

Any questions about cyber incident response and reporting can be directed to the ISG team at [email protected]

Tuesday, January 11, 2022

Mandatory COVID-19 Safety Protocols

Use the Screener and follow the guidance - https://www.phila.gov/employee-screener/#/

If workers are not well, they should stay home.
DOA employees must inform their supervisor and HR/Safety if they have not been cleared for work. Questions related to the employee screener may be forwarded to [email protected].

Workers must wear masks inside
- Non-vaccinated workers must double-mask
Workers shouldn’t gather unmasked for any reason.

Additional Measures we can take to keep each other safe:

Virtual meetings
Working remotely in accordance with the Work from home policy
Keep in contact with your supervisor for updates
Staggered or rotating shifts when possible
Alternative and flexible work schedules when possible
Personal responsibility for keeping workspace clean
Wash your hands, do not touch your face and no shaking hands

Quarantine/Isolation Reminder

DC33 Vaccination Mandate

On Tuesday, the City announced an agreement with DC33 related to the City’s vaccination mandate. Information related to that agreement can be found HERE and attached. Important to note:

DC33 employees must receive at least a first dose of COVID-19 vaccination(s) and provide proof of their vaccination status; or have an exemption request to the vaccination requirements submitted and under review, by January 14, 2022.
All employees who submitted their vaccination card by December 24, 2021 will receive the $300 bonus on January 14, 2022.
DC33 employees who submit their cards after December 24, 2021 but by February 15, 2022 will receive the vaccination bonus of $300 by April 1, 2022.

Vaccine mandate for all City employees and embedded contractors

Please see updated FAQ re: Vax Mandate for City employees and embedded contractors.

PROOF OF VACCINATION

CITY EMPLOYEES

If you have not already done so, please upload your vaccination card to OnePhilly ASAP. Instructions attached: HERE.

EMBEDDED CONTRACTORS

Embedded contractors are asked to supply their department manager/project manager with proof of vaccination and send a copy to [email protected].

HR Assistance – Uploading vaccination cards into OnePhilly

WHEN: Monday-Friday

TIME: 8:30 AM – 4:30 PM

WHERE: Terminal E, 3rd floor – HR Reception Area

REQUESTS FOR EXEMPTIONS

NON-REPRESENTED and EXEMPT EMPLOYEES

The request and review period has ended for non-represented and exempt employees.

REPRESENTED CITY EMPLOYEES

City employees wishing to request such an exemption may request the appropriate exemption forms from their departmental human resources professional. The exemption request must be submitted to the Employee Relations Unit within the City’s Department of Labor by December 20, 2021 to ensure sufficient time for the exemption request to be reviewed and decided upon by January 14, 2022.

TESTING SITES

There are two ways to find a COVID-19 testing site in Philadelphia.

Testing map

Search the map of permanent testing sites. You can:

Search for a testing site by address.
Click on a location for specific site information.
Filter the list of sites.

Testing calendar

Visit our calendar of pop-up and mobile events for a list of special or otherwise limited testing sites.

Friday, January 7, 2022

REPRESENTED CITY EMPLOYEES - VACCINE MANDATE DEADLINE REMINDER: REQUESTS FOR EXEMPTIONS

City employees wishing to request an exemption from the City's vaccine mandate MUST have the appropriate exemption forms submitted and under review by the Employee Relations Unit within the City’s Department of Labor by January 14, 2022. Forms should be sent to: [email protected].

Religious Exemption form: HERE

Medical Exemption form: HERE

Questions related to requests may be sent to [email protected].

Thursday, January 6, 2022

Remembering Willie Speas

HR has arranged for virtual grief counseling through Penn Behavioral Health to assist staff during this difficult time. Instructions to access the sessions are below:

Time: Today at 07:00 PM

To Join by Computer:

Enter : https://us02web.zoom.us/j/88404802766?pwd=dnBING5VekI2WndTNERQbFdoYXNGUT09
Enter: Meeting ID: 884 0480 2766
Enter: Passcode: 038164

To Join by Phone:

Dial: (929) 205 - 6099

Enter: Meeting ID: 884 0480 2766
Enter: Passcode: 038164

2022 Schedule: Paydays and Holidays

Please see payday and holiday schedule for 2022: HERE.

What's New with Blue? - The Final Countdown to #WearBlueDay Is On

january is human trafficking prevention month - save the date - january 11 - wear blue day

President Biden has proclaimed that January is Human Trafficking Prevention Month, a time to bring attention to the crime of human trafficking.

On Tuesday, January 11, 2022, Blue Campaign invites you to shine a spotlight on human trafficking by participating in #WearBlueDay. Anyone can make a difference by raising awareness about this crime. It is as simple as wearing a piece of blue clothing and posting about it throughout the day on the social media platform of your choice. There are many ways you can get the conversation started:

Take a selfie
Gather family, friends, or colleagues for a group photo
Share a video about why you wear blue
Host an in-person or virtual event

However you decide to share your support, just make sure you use the hashtag #WearBlueDay. Stay tuned for what is coming up throughout the month by following Blue Campaign on social media (@DHSBlueCampaign on Twitter, Facebook, and Instagram).

Wednesday, January 5, 2022

Mandatory COVID-19 Safety Protocols

Use the Screener and follow the guidance - https://www.phila.gov/employee-screener/#/

If workers are not well, they should stay home.
DOA employees must inform their supervisor and HR/Safety if they have not been cleared for work. Questions related to the employee screener may be forwarded to [email protected].

Workers must wear masks inside
- Non-vaccinated workers must double-mask
Workers shouldn’t gather unmasked for any reason.

Additional Measures we can take to keep each other safe:

Virtual meetings
Working remotely in accordance with the Work from home policy
Keep in contact with your supervisor for updates
Staggered or rotating shifts when possible
Alternative and flexible work schedules when possible
Personal responsibility for keeping workspace clean
Wash your hands, do not touch your face and no shaking hands

Quarantine/Isolation Reminder

DC33 Vaccination Mandate

On Tuesday, the City announced an agreement with DC33 related to the City’s vaccination mandate. Information related to that agreement can be found HERE and attached. Important to note:

DC33 employees must receive at least a first dose of COVID-19 vaccination(s) and provide proof of their vaccination status; or have an exemption request to the vaccination requirements submitted and under review, by January 14, 2022.
All employees who submitted their vaccination card by December 24, 2021 will receive the $300 bonus on January 14, 2022.
DC33 employees who submit their cards after December 24, 2021 but by February 15, 2022 will receive the vaccination bonus of $300 by April 1, 2022.

Vaccine mandate for all City employees and embedded contractors

Please see updated FAQ re: Vax Mandate for City employees and embedded contractors.

PROOF OF VACCINATION

CITY EMPLOYEES

If you have not already done so, please upload your vaccination card to OnePhilly ASAP. Instructions attached:HERE.

EMBEDDED CONTRACTORS

Embedded contractors are asked to supply their department manager/project manager with proof of vaccination and send a copy to [email protected].

HR Assistance – Uploading vaccination cards into OnePhilly

WHEN: Monday-Friday

TIME: 8:30 AM – 4:30 PM

WHERE: Terminal E, 3rd floor – HR Reception Area

REQUESTS FOR EXEMPTIONS

NON-REPRESENTED and EXEMPT EMPLOYEES

The request and review period has ended for non-represented and exempt employees.

REPRESENTED CITY EMPLOYEES

TESTING SITES

There are two ways to find a COVID-19 testing site in Philadelphia.

Testing map

Search the map of permanent testing sites. You can:

Search for a testing site by address.
Click on a location for specific site information.
Filter the list of sites.

Testing calendar

Visit our calendar of pop-up and mobile events for a list of special or otherwise limited testing sites.

December 31, 2021

MAIL RUN FOR JANUARY 3, 2022

The Administrative Support Unit will not have a driver on staff Monday, January 3, 2022. Mail will be circulated within the airport as usual. However, service for the following locations will be postponed until Tuesday:

PNE
USPS (Post Office)
International Plaza
Center City (special requests only; green slips)

Please forward any additional mail inquires to [email protected].

December 30, 2021

The following statement and subsequent information is being forwarded to Division of Aviation Employees on behalf of the Office of Human Resources and the Office of Risk Management.

DOA employees must inform their supervisor and HR/Safety if they have not been cleared for work. Questions related to the employee screener may be forwarded to [email protected].

Below is an email from Risk Management in reference to the increase in COVID cases and the impact on our workforce. In addition, while we are not being advised that we need to close buildings or limit capacity as we did at the beginning of the pandemic, we ask that if there is opportunities within your departments to provide additional flexibility related to work from home (ex: allowing additional work from home days) or adjusting on-site work to enable social distance, please exercise that flexibility as necessary. We will continue to re-evaluate and adjust as necessary when conditions improve.

The US and the City of Philadelphia is currently experiencing a surge of covid-19 cases. This is especially concerning with the highly contagious omicron variant of the virus circulating widely around the world. In order to protect our workers and the public from this hazard please make sure that we are continuing to follow the protective measures which have worked for us for the last 21 months.

1. Use the Screener and follow the guidance – MUST BE verified by Supervisor/Manager

If workers are not well, they should stay home.
https://www.phila.gov/employee-screener/#/

2. Workers must wear masks inside

Non-vaccinated workers must double-mask

3. Workers shouldn’t gather unmasked for any reason.

Some additional CDC guidance is available below. Please share this email/information with all of your employees.

CDC Encourages Healthcare Providers to Recommend COVID-19

Self-testing Before Holiday Gatherings

City employees should consider performing COVID-19 self-tests (also referred to as home tests or over-the-counter tests), and encourage their guests to do the same, before indoor holiday gatherings. Along with vaccination, masking, and physical distancing, self-tests help reduce the chance of spreading SARS-CoV-2, the virus that causes COVID-19. Self-tests can also help protect unvaccinated children, older individuals, those who are immunocompromised, or individuals at risk of severe disease. The key points below can help guide conversations with your patients about COVID-19 self-testing.

When to Consider Self-testing

The Centers for Disease Control and Prevention (CDC) recommends using a self-test before joining indoor gatherings with others who are not in your household, or if you live with someone at higher risk for severe COVID-19.
Self-testing is one of many risk-reduction strategies—including getting vaccinated, wearing a mask, practicing physical distancing, and washing your hands—that protect you and others by reducing the chances of spreading the virus that causes COVID-19.
Self-tests can be used whether you have been vaccinated against COVID-19 and regardless if you are having symptoms of COVID-19.

Where to Get a Self-test

COVID-19 self-tests are currently available over-the-counter in many locations, including pharmacies, some community health centers, and online.
As self-tests become more widely available in all communities, more people will have access to self-testing.

How to Use and Interpret a Self-test

Self-tests can be taken anywhere, are easy to use, and produce rapid results. Follow all manufacturer’s instructions for performing the self-test.
A positive self-test result means you have the virus. Follow CDC’s guidance on what to do if you are sick and isolate from others. Next, inform your healthcare provider, as well as any close contacts. If you must be in contact with others, wear a mask and practice physical distancing to reduce the risk of getting other people sick.
A negative self-test result means that you may not have an infection. You should repeat the test at least 24 hours later to increase confidence that you are not infected.

Additional Resources

CDC provides resources and guidance on self- and antigen testing, along with videos on how to perform a self-test and interpret your results.
CDC’s Viral Testing Tool can help healthcare providers and patients understand COVID-19 testing options.
Visit CDC-INFO or call CDC-INFO at 1-800-232-4636.

December 29, 2021

As of 12/29/21

Number of COVID-19 cases in Philadelphia: 220,803.

Overall Risk - Substantial risk of community transmission.

Avoid the 3C’S: Crowded places, Close-contact settings and Confined and enclosed spaces.

Remember the 3W’s: Wear your masks, Wash your hands and Watch your distance.

LEAVE USAGE Reminders

General Leave Usage – Employees who are not present for work, including for non-workplace based COVID-19 quarantines, must use approved leave such as vacation, compensatory time, sick leave, or approved unpaid leave. If leave is not approved, the employee will be marked AWOL.

Advanced Sick Leave – Employees, including probationary employees, after exhausting all accrued leave, may use up to 10 days of sick leave per calendar year in advance of earning such leave. Advanced sick leave may only be used when the employee is absent from duty to the employee’s illness, or when the employee must be absent from duty to care for a dependent who lives in the employee’s home and is ill.

The City’s 9th Policy Statement Policy re: COVID-19 is attached for your convenience.

Vaccine mandate for all City employees and embedded contractors

Please see updated FAQ re: Vax Mandate for City employees and embedded contractors.

PROOF OF VACCINATION

CITY EMPLOYEES

If you have not already done so, please upload your vaccination card to OnePhilly ASAP. Instructions HERE.

EMBEDDED CONTRACTORS

Embedded contractors are asked to supply their department manager/project manager with proof of vaccination and send a copy to [email protected].

REQUESTS FOR EXEMPTIONS

NON-REPRESENTED and EXEMPT EMPLOYEES

The request and review period has ended for non-represented and exempt employees.

REPRESENTED CITY EMPLOYEES

Religious Exemption form: HERE

Medical Exemption form: HERE

HR Assistance – Uploading vaccination cards into OnePhilly

WHEN: Monday-Friday

TIME: 8:30 AM – 4:30 PM

WHERE: Terminal E, 3rd floor – HR Reception Area

TESTING SITES

There are two ways to find a COVID-19 testing site in Philadelphia.

Testing map

Search the map of permanent testing sites. You can:

Search for a testing site by address.
Click on a location for specific site information.
Filter the list of sites.

Testing calendar

Visit our calendar of pop-up and mobile events for a list of special or otherwise limited testing sites.

Safety Protocol Reminders

VACCINATION AVAILABILITY

Vaccination remains one of the most effective ways for us to mitigate the spread of COVID-19 in the workplace.
Vaccination locations are widely available throughout Philadelphia. To find a location most convenient to you, please visit the Department of Public Health’s website HERE.
If an employee has lost their COVID-19 vaccination card, they may request a copy of their immunization record by [email protected], or by calling (215) 685-5488.

Transportation to Vaccine Appointments
The City is coordinating with Lyft and SEPTA CCT to provide FREE rides to COVID-19 vaccination appointments to Philadelphia residents 65 and older as well as those with access or functional needs. More information can be found by calling 215-686-6868.

If you have not already done so, please upload your vaccination card to OnePhilly ASAP. Instructions attached: HERE.

COVID-19 SAFETY PROTOCOLS

Masks are required to be worn by employees and contractors IN AND ON AIRPORTS through January 18, 2022 per TSA Directive.
Employees must wear a mask when operating a City vehicle if there is more than one person in the vehicle.
All employees must complete the daily questionnaire at https://www.phila.gov/employee-screener/#/ prior to the start of their work shift.
It is still recommended that employees and the public maintain a safe distance between themselves and others.

Per the City of Philadelphia Mask Mandate, employees who have not provided proof of vaccination are required to double mask by wearing a cloth mask over a surgical mask. Employees who have provided proof of vaccination are required to wear a single mask in all City owned properties.

Please ensure compliance with this policy. If you have not uploaded your vaccination card into OnePhilly, you will be expected to double masks.

The Airport has PPE available for order from CSS. You may order PPE for use by your staff via the Maximo system using the following item numbers:

Surgical Masks -Item numbers Z210277 and Z210321
Cloth Masks - Item number Z210294

Embedded contractors are asked to supply their supervisor/project manager with proof of vaccination and send a copy to [email protected].

PHASE 2 – Return to Office

Beginning Tuesday, January 18, 2022, employees engaged in remote work may work from home up to a maximum of three days (or 22.5 hours) per week in accordance with the City’s Virtual Work from Home Policy, attached.

December 28, 2021

Annual Reminder – Outside/Self-Employment

Employees wishing to engage in outside/self-employment are required to gain approval from the Division of Aviation. Attached is a copy of the Executive Order, and the Request to Engage in Outside/Self-Employment form.

New Requests

If you hold a second job or are self-employed, please complete this form and return to [email protected].

Recertifications

If you were previously approved for outside/self-employment in 2021 and wish to continue employment or change the details of that employment (e.g., different employer, hours of work), please complete this form and return to [email protected] , no later than Friday, January 14, 2022.

If you are no longer engaged in approved outside/self-employment, please submit the attached form indicating the end date.

Please note, any form sent to our office without the employee and/or supervisor and/or appointing authority or designee signature will be returned to the employee.

December 21, 2021

The current Omicron variant rate of transmission is 73.2%.

Avoid the 3C’S: Crowded places, Close-contact settings and Confined and enclosed spaces.

Remember the 3W’s: Wear your masks, Wash your hands and Watch your distance.

Vaccine mandate for all City employees and embedded contractors

Please see updated FAQ re: Vax Mandate for City employees and embedded contractors.

PROOF OF VACCINATION

CITY EMPLOYEES

If you have not already done so, please upload your vaccination card to OnePhilly ASAP. Instructions HERE.

EMBEDDED CONTRACTORS

Embedded contractors are asked to supply their department manager/project manager with proof of vaccination and send a copy to [email protected].

HR Assistance – Uploading vaccination cards into OnePhilly

Employees who are unable to upload and/or who experience difficulty uploading proof of vaccination into the OnePhilly system, can visit HR for uploading assistance.

WHEN: Monday-Friday

TIME: 8:30 AM – 4:30 PM

WHERE: Terminal E, 3rd floor – HR Reception Area

Don’t forget to bring your proof of vaccination!

VACCINATION BONUS

Any permanent City employees who have completed their full schedule of COVID-19 vaccination and provided proof of their vaccination status by December 24, 2021, will receive a cash bonus up to $300.
The cash bonus will be distributed and apportioned in accordance with current City procedure regarding cash bonuses.
These bonuses do not extend to the following individuals:
- any employee receiving an exemption to the vaccination requirements;
- any employee working less than 20 hours per week; and,
- City contractors covered by this policy.

REQUESTS FOR EXEMPTIONS

NON-REPRESENTED and EXEMPT EMPLOYEES

The request and review period has ended for non-represented and exempt employees.

REPRESENTED CITY EMPLOYEES

TESTING SITES

There are two ways to find a COVID-19 testing site in Philadelphia.

Testing map

Search the map of permanent testing sites. You can:

Search for a testing site by address.
Click on a location for specific site information.
Filter the list of sites.

Testing calendar

Visit our calendar of pop-up and mobile events for a list of special or otherwise limited testing sites.

COVID-19 SAFETY PROTOCOLS

VACCINATION AVAILABILITY

Vaccination remains one of the most effective ways for us to mitigate the spread of COVID-19 in the workplace.
Vaccination locations are widely available throughout Philadelphia. To find a location most convenient to you, please visit the Department of Public Health’s website HERE.
If an employee has lost their COVID-19 vaccination card, they may request a copy of their immunization record by [email protected], or by calling (215) 685-5488.

If you have not already done so, please upload your vaccination card to OnePhilly ASAP. Instructions attached: HERE.

COVID-19 SAFETY PROTOCOLS

Masks are required to be worn by employees and contractors IN AND ON AIRPORTS through January 18, 2022 per TSA Directive.
Employees must wear a mask when operating a City vehicle if there is more than one person in the vehicle.
All employees must complete the daily questionnaire at https://www.phila.gov/employee-screener/#/ prior to the start of their work shift.
It is still recommended that employees and the public maintain a safe distance between themselves and others.

Please ensure compliance with this policy. If you have not uploaded your vaccination card into OnePhilly, you will be expected to double masks.

The Airport has PPE available for order from CSS. You may order PPE for use by your staff via the Maximo system using the following item numbers:

Surgical Masks -Item numbers Z210277 and Z210321
Cloth Masks - Item number Z210294

Embedded contractors are asked to supply their supervisor/project manager with proof of vaccination and send a copy to [email protected].

PHASE 2 – Return to Office

December 20, 2021

Passing of a Colleague: Remembering Alanithai Martin

On Sunday, December 19, 2021 the PHL family lost Alanithai Martin, a respected member of our Custodial Unit team. Alanithai joined the Division of Aviation in July 2003 and most recently held the position of Custodial Worker 2. She was described by her co-workers a as quiet hard worker, who kept to herself and developed close relationships with several of her co-workers.

HR has arranged for virtual grief counseling sessions through Penn Behavioral Health to assist PHL staff during this difficult time. The sessions will be held on Tuesday, December 21, 2021 at 10 am and 6 pm. Instructions to access the sessions are below.

Remembering Alanithai Martin - Grief Support Session

Date: December 21, 2021

Time: Session 1: 10 am - 11 am

Session 2: 6 pm - 7p

To Join by Computer:

Enter: https://us02web.zoom.us/j/83834420270?pwd=K1hXTFlQTC9sWlR1YmJPelJFZDkvQT09
Enter: Meeting ID: 838 3442 0270
Enter: Passcode: 985604

To Join by Phone:

Dial: 929-205-6099
Enter Meeting ID: 838 3442 0270
Enter Passcode: 985604

December 2, 2021

HR Assistance – Uploading vaccination cards into OnePhilly

Employees who are unable to upload and/or who experience difficulty uploading proof of vaccination into the OnePhilly system, can visit HR for uploading assistance, beginning Monday, December 6, 2021.

WHEN: Monday-Friday

TIME: 8:30 AM – 4:30 PM

WHERE: Terminal E, 3rd floor – HR Reception Area

Don’t forget to bring your proof of vaccination!

Tuesday, November 30, 2021

Notice for employees with permitted tags for the Multipurpose Lot - Closure of Slip Road (in Arrivals) – New Directions to South Commercial Road

The slip road to access the Multipurpose Lot on South Commercial Road will be permanently closed effective Wednesday, December 1, 2021. Please see downloadable directions for permitted employees assigned to use the multipurpose lot: HERE.

Fall 2021 Virtual Wellness Series

The Airport, through its EAP provider, Penn Behavioral Heath, offers this series in order to help employees express and deal with the day to day experiences of living through these extraordinarily stressful times. Taking care of ourselves is necessary so we are equipped to help our families and loved ones.

TOPIC: Stress Management

WHEN: Dec 2, 2021 01:00 PM

To Join By Computer:

Copy and Paste the following address in the into the web browser: https://us02web.zoom.us/j/88320640524?pwd=WCs0RGpkOXIwUjJFQmFLTnQ5TnV5dz09

To Join By Phone:

Dial: (929) 205 - 6099

Save the Date: Dec 16 at 1:00 PM. Topic: Mindfulness.

Vaccine mandate for all City employees and embedded contractors

Please see updated FAQ re: Vax Mandate for City employees and embedded contractors. Also, see attached COVID-19 November bulletin flyer.

PROOF OF VACCINATION

CITY EMPLOYEES

If you have not already done so, please upload your vaccination card to OnePhilly ASAP. Instructions attached.

EMBEDDED CONTRACTORS

Embedded contractors are asked to supply their department manager/project manager with proof of vaccination and send a copy to [email protected].

REQUESTS FOR EXEMPTIONS

Please review the attached policy closely and submit any exemption forms directly to [email protected] and copy [email protected] .

NON-REPRESENTED and EXEMPT EMPLOYEES

The request period has ended for non-represented and exempt employees.

REPRESENTED CITY EMPLOYEES

Religious Exemption form: HERE

Medical Exemption form: HERE

Monday, November 29, 2021

2021 Virtual Employee Recognition Celebration

Join us as we recognize DOA employees with 15, 25 and 35 years of service, PHL/PNE P.R.I.D.E. awards recipients and our retirees! Details below and invitation attached.

When: Tues, Dec 7, 2021 01:00 PM - 2:30 PM Eastern Time (US and Canada)

Join Zoom Meeting

https://us02web.zoom.us/j/89020737394?pwd=Qm1aTGxnREN6Vm9pUkZrQmJYMHB4QT09

Meeting ID: 890 2073 7394

Passcode: 891150

Dial by your location

+1 646 558 8656 US (New York)

Find your local number: https://us02web.zoom.us/u/kndby5vi0

We look forward to seeing you there!

Friday, November 26, 2021

Essential Personnel Reminder

As we approach the winter season, please see reminder re: Essential Personnel for PHL/PNE: HERE. Thank you.

Wednesday, November 24, 2021

Fall 2021 Virtual Wellness Series

TOPIC: Stress Management

WHEN: Dec 2, 2021 04:00 PM

To Join By Computer:

Copy and Paste the following address in the into the web browser: https://us02web.zoom.us/j/88320640524?pwd=WCs0RGpkOXIwUjJFQmFLTnQ5TnV5dz09

To Join By Phone:

Dial: (929) 205 - 6099

Save the Date: Dec 16 at 1:00 PM. Topic: Mindfulness.

Rework Reminders

VACCINATION AVAILABILITY

Vaccination remains one of the most effective ways for us to mitigate the spread of COVID-19 in the workplace.
Vaccination locations are widely available throughout Philadelphia. To find a location most convenient to you, please visit the Department of Public Health’s website HERE.
If an employee has lost their COVID-19 vaccination card, they may request a copy of their immunization record by [email protected], or by calling (215) 685-5488.

If you have not already done so, please upload your vaccination card to OnePhilly ASAP. Instructions attached: HERE.

COVID-19 SAFETY PROTOCOLS

Masks are required to be worn by employees and contractors IN AND ON AIRPORTS through January 18, 2022 per TSA Directive.
Employees must wear a mask when operating a City vehicle if there is more than one person in the vehicle.
All employees must complete the daily questionnaire at https://www.phila.gov/employee-screener/#/ prior to the start of their work shift.
It is still recommended that employees and the public maintain a safe distance between themselves and others.

Please ensure compliance with this policy. If you have not uploaded your vaccination card into OnePhilly, you will be expected to double masks.

The Airport has PPE available for order from CSS. You may order PPE for use by your staff via the Maximo system using the following item numbers:

Surgical Masks -Item numbers Z210277 and Z210321
Cloth Masks - Item number Z210294

Embedded contractors are asked to supply their supervisor/project manager with proof of vaccination and send a copy to [email protected].

Friday, November 19, 2021

Vaccine Mandate for all City Employees and embedded contractors

We have received direction from the Office of Human Resources regarding new vaccine requirements for all City employees and embedded City contractors. Below is a statement from the Mayor’s office as it relates to the new policy.

“First, thank you for all that you and your teams are doing to continue to help us respond to the Covid-19 pandemic. Throughout the last 21 months we have consistently made adjustments based on medical science, and always guided by how best we can keep our employees and residents safe. Since the approval of the first vaccine nearly one year ago, we have taken several steps to encourage City employees to take advantage of the vaccine to help mitigate the spread of the virus and keep themselves and each other safe. Back in August we announced that all new employees starting on or after September 1, 2021 must be vaccinated as a condition of their employment and established additional masking requirements for current employees who remained unvaccinated after this date. Last month we announced that all exempt and non-represented employees must be vaccinated or have been granted an exemption from vaccination by December 1, 2021.

Now, to further protect our workforce and the public we serve, we are extending these vaccination requirements to cover all City employees and certain City contractors effective January 14, 2022. This includes employees represented by a union, and the details of this policy can be found HERE.

Additionally, any permanent City employees who have completed their full schedule of COVID-19 vaccination and provided proof of their vaccination status by December 24, 2021, will receive a cash bonus up to $300. The cash bonus will be distributed and apportioned in accordance with current City procedure regarding cash bonuses.”

PROOF OF VACCINATION

CITY EMPLOYEES

If you have not already done so, please upload your vaccination card to OnePhilly ASAP. Instructions attached: HERE.

EMBEDDED CONTRACTORS

Embedded contractors are asked to supply their department manager/project manager with proof of vaccination and send a copy to [email protected].

REQUESTS FOR EXEMPTIONS

Please review the attached policy closely and submit any exemption forms directly to [email protected] and copy [email protected] .

Religious Exemption form: HERE

Medical Exemption form: HERE

VACCINATION AVAILABILITY

Vaccination remains one of the most effective ways for us to mitigate the spread of COVID-19 in the workplace.
Vaccination locations are widely available throughout Philadelphia. To find a location most convenient to you, please visit the Department of Public Health’s website HERE.
If an employee has lost their COVID-19 vaccination card, they may request a copy of their immunization record by [email protected], or by calling (215) 685-5488.

Questions related to the policy may be forwarded to [email protected].

Tuesday, November 16, 2021

Virtual Wellness - Topic: Resilience (Support by Penn Behavioral Health)

WHEN: Thursday, November 18, 2021 - 1:00 PM

To Join By Computer:

Copy and Paste the following address in the into the web browser: https://us02web.zoom.us/j/89158397013?pwd=V2FSRVF2RWVMMUZld0c1VGNIUVd5UT09

To Join By Phone:

Dial: (929) 205 - 6099

Registration for 2022 Employee Parking Tag Permits ENDS Friday, November 19, 2021

Eligible employees are required to submit a new permit application via LINK: Administration - Employee Parking Permits (sharepoint.com). You must have a scanned copy or photograph of your driver’s license and registration to complete your application. Once new parking tags have been issued, the old tags will no longer be valid and your vehicle may be subject to ticketing and/or towing. The application process is open through Friday, November 19th. For additional questions or assistance, please contact [email protected].

Employee Parking Shuttle Operations – International Plaza

With the closure of the general employee parking at International Plaza effective 11/15/21, PHL is providing increased shuttle bus service from the Bartram Avenue lot during busy hours: every 7 minutes during peak times. Shuttle service on the Cargo City lot route is available from 3:00 AM-6:00 AM.

Phish Training

Email remains one of the most targeted attack methods at the airport. We receive roughly 30,000 malicious emails each month, and while most are filtered out before they are delivered there are some that make it through.

To help train our staff how to spot those phishes that make it through, the airport conducts regular simulated phish tests. Opening the attachment or clicking the link in the emails counts as a failure, and our current failure rate is 11.7% which is nearly 3% higher than our industry average.

Repeated phish test failures will result in additional mandatory training. Even just one click could lead to significant damage to our network and critical systems so it is crucial that all suspicious emails are reported to Information Security using the Phish Alert button in Outlook.

If you are unfamiliar with the Phish Alert button, or have questions or concerns, please direct them to Information Security at [email protected].

Wednesday, November 10, 2021

DOA Administrative Offices closed Thursday, November 11, 2021

Please be advised that the City will close administrative offices on Thursday, November 11, 2021 for the Veteran’s Day holiday.

There are 3 days left to nominate an employee for a 2021 PHL/PNE P.R.I.D.E. award - deadline November 12, 2021

PHL/PNE staff strive to provide professional excellence in every aspect of service we offer to our staff, stakeholders, and passengers. PRIDE awards recognize employees who have exhibited one or more of our PRIDE values over the past year. Nominees are selected in accordance with award criteria, based upon the degree of demonstrated excellence and the impact of the nominee’s actions.

If you believe a staff member’s efforts and good works have impacted the Airport communities in a meaningful and significant way, please complete the attached form to nominate them for a PRIDE award. Any full-time, permanent DOA employee in good standing may be nominated. You may not nominate yourself for an award. Nominations must be submitted by Noon on Friday, November 12, 2021. All nominations will be reviewed by the PHL/PNE Employee Engagement committee. Return completed forms to [email protected].

SAVE THE DATE: Awards will be presented during the Virtual Employee Recognition Ceremony on December 7, 2021, at 1:00 PM.

2021 Security Awareness Training

If you have not already completed the 2021 Security Awareness Training it is now past due and we ask that you please complete it as soon as possible. The training consists of 3 separate modules that all must be complete for the training to be considered complete. The modules are 2021 KnowBe4 Security Awareness Training - 30 Minutes, When You Report, We Get Stronger – PAB, and Spot the Phish Game: Foundational.

You can access the training here: https://training.knowbe4.com/ui/login

When you have successfully finished all 3 modules you will see this message in your KnowBe4 dashboard to confirm the training is complete.

If you have trouble accessing the training, or have any questions or concerns, please reach out to Information Security at [email protected]

Thank you.

Direct Deposit Fraud

WARNING: (ClickSWITCH™) is contacting City of Philadelphia Employees and indicating they can manage their direct deposit accounts through their organization. The City has NOT partnered with any outside entity to process direct deposit for its employees. Please DO NOT respond to inquiries from this organization or send them any Social Security or Banking Information. The City is in the process of having them blocked from City e-mail. If you have any questions, please contact Infosec at [email protected].

Employee Parking Shuttle Operations

With the upcoming closure of the general employee parking at International Plaza on 11/15/21, PHL will provide increased shuttle bus service from the Bartram Avenue lot during busy hours. This should reduce headways from 10 to every 7 minutes during peak times. First Transit, who operates the employee shuttle buses, will also have flexibility to add additional rescue buses when capacity on buses could exceed maximum capacity. Finally, PHL will also be bringing back shuttle service on the Cargo City lot route from 0300-0600.

ACME Pharmacy Flu Clinic at PHL - Friday, November 12, 2021 6AM – 6PM – see attached flyers and information sheet.

Virtual Wellness - Topic: Resilience (Support by Penn Behavioral Health)

Time: Nov 18, 2021 - 1:00 PM

To Join By Computer:

Copy and Paste the following address in the into the web browser: https://us02web.zoom.us/j/89158397013?pwd=V2FSRVF2RWVMMUZld0c1VGNIUVd5UT09

To Join By Phone:

Dial: (929) 205 - 6099

REGISTRATION NOW OPEN - New Parking Tag Permits!

New Parking placards are in. Eligible employees are required to submit a new permit application via Administration - Employee Parking Permits (sharepoint.com). You will need a scanned copy or photograph of your driver’s license and registration to complete your application. The application process is open through Nov 19th. Once new parking tags have been issued, the old tags will no longer be valid and your vehicle may be subject to ticketing and/or towing. For additional questions or assistance, please contact [email protected].

Rework Reminders

VACCINATION AVAILABILITY

Vaccination remains one of the most effective ways for us to mitigate the spread of COVID-19 in the workplace.
Vaccination locations are widely available throughout Philadelphia. To find a location most convenient to you, please visit the Department of Public Health’s website HERE.
If an employee has lost their COVID-19 vaccination card, they may request a copy of their immunization record by [email protected], or by calling (215) 685-5488.

If you have not already done so, please upload your vaccination card to OnePhilly ASAP. Instructions attached: HERE.

COVID-19 SAFETY PROTOCOLS

Masks are required to be worn by employees and contractors IN AND ON AIRPORTS through January 18, 2022 per TSA Directive.
Employees must wear a mask when operating a City vehicle if there is more than one person in the vehicle.
All employees must complete the daily questionnaire at https://www.phila.gov/employee-screener/#/ prior to the start of their work shift.
It is still recommended that employees and the public maintain a safe distance between themselves and others.

Please ensure compliance with this policy. If you have not uploaded your vaccination card into OnePhilly, you will be expected to double masks.

The Airport has PPE available for order from CSS. You may order PPE for use by your staff via the Maximo system using the following item numbers:

Surgical Masks -Item numbers Z210277 and Z210321
Cloth Masks - Item number Z210294

Embedded contractors are asked to supply their supervisor/project manager with proof of vaccination and may send a copy to [email protected].

Tuesday, November 2, 2021

Employee Parking Shuttle Operations

With the upcoming closure of the general employee parking at International Plaza on 11/15/21, PHL will provide increased shuttle bus service from the Bartram Avenue lot during busy hours. This should reduce headways from 10 to every 7 minutes during peak times. First Transit, who operates the employee shuttle buses, will also have flexibility to add additional rescue buses when capacity on buses could exceed maximum capacity. Finally, PHL will also be bringing back shuttle service on the Cargo City lot route from 0300-0600.

ACME Pharmacy Flu Clinic at PHL - Friday, November 12, 2021 6AM – 6PM – see attached flyer.

Virtual Wellness - Topic: Resilience (Support by Penn Behavioral Health)

Time: Nov 18, 2021 - 1:00 PM

To Join By Computer:

Copy and Paste the following address in the into the web browser: https://us02web.zoom.us/j/89158397013?pwd=V2FSRVF2RWVMMUZld0c1VGNIUVd5UT09

To Join By Phone:

Dial: (929) 205 - 6099

REGISTRATION NOW OPEN - New Parking Tag Permits!

New Parking placards are in. Eligible employees are required to submit a new permit application via Administration - Employee Parking Permits (sharepoint.com). You will need a scanned copy or photograph of your driver’s license and registration to complete your application. The application process is open through Nov 19th. For additional questions or assistance, please contact [email protected].

Nominate an employee for a 2021 PHL/PNE P.R.I.D.E. award by November 12, 2021

SAVE THE DATE: Awards will be presented during the Virtual Employee Recognition Ceremony on December 7, 2021, at 1:00 PM.

Rework Reminders

VACCINATION AVAILABILITY

Vaccination remains one of the most effective ways for us to mitigate the spread of COVID-19 in the workplace.
Vaccination locations are widely available throughout Philadelphia. To find a location most convenient to you, please visit the Department of Public Health’s website HERE.
If an employee has lost their COVID-19 vaccination card, they may request a copy of their immunization record by [email protected], or by calling (215) 685-5488.

If you have not already done so, please upload your vaccination card to OnePhilly ASAP. Instructions attached: HERE.

COVID-19 SAFETY PROTOCOLS

Masks are required to be worn by employees and contractors IN AND ON AIRPORTS through January 18, 2022 per TSA Directive.
Employees must wear a mask when operating a City vehicle if there is more than one person in the vehicle.
All employees must complete the daily questionnaire at https://www.phila.gov/employee-screener/#/ prior to the start of their work shift.
It is still recommended that employees and the public maintain a safe distance between themselves and others.

Please ensure compliance with this policy. If you have not uploaded your vaccination card into OnePhilly, you will be expected to double masks.

The Airport has PPE available for order from CSS. You may order PPE for use by your staff via the Maximo system using the following item numbers:

Surgical Masks -Item numbers Z210277 and Z210321
Cloth Masks - Item number Z210294

Embedded contractors are asked to supply their supervisor/project manager with proof of vaccination and may send a copy to [email protected].

Friday, October 29, 2021

SEPTA, TWU Local 234 Reach Tentative Deal, Avoiding Strike

Thursday, October 28, 2021

Breast Cancer Awareness Event

We can BEAT this Together!

Please join our annual Breast Cancer Awareness program on October 29th, 2021 from 12:00 PM to 1:15 PM via Teams. Click link to join: HERE

Be prepared to learn about early detection, available resources and celebrate those that have not only survived but have beat Breast Cancer!

REGISTRATION NOW OPEN - New Parking Tag Permits!

New Parking placards are in. Eligible employees are required to submit a new permit application via Administration - Employee Parking Permits (sharepoint.com). You will need a scanned copy or photograph of your driver’s license and registration to complete your application. The application process is open now through Nov 19th. For additional questions or assistance, please contact [email protected].

Nominate an employee for a 2021 PHL/PNE P.R.I.D.E. award by November 12, 2021

SAVE THE DATE: Awards will be presented during the Virtual Employee Recognition Ceremony on December 7, 2021, at 1:00 PM.

Rework Reminders

VACCINATION AVAILABILITY

Vaccination remains one of the most effective ways for us to mitigate the spread of COVID-19 in the workplace.
Vaccination locations are widely available throughout Philadelphia. To find a location most convenient to you, please visit the Department of Public Health’s website HERE.
If an employee has lost their COVID-19 vaccination card, they may request a copy of their immunization record by [email protected], or by calling (215) 685-5488.

If you have not already done so, please upload your vaccination card to OnePhilly ASAP. Instructions attached: HERE.

COVID-19 SAFETY PROTOCOLS

Masks are required to be worn by employees and contractors IN AND ON AIRPORTS through January 18, 2022 per TSA Directive.
Employees must wear a mask when operating a City vehicle if there is more than one person in the vehicle.
All employees must complete the daily questionnaire at https://www.phila.gov/employee-screener/#/ prior to the start of their work shift.
It is still recommended that employees and the public maintain a safe distance between themselves and others.

Please ensure compliance with this policy. If you have not uploaded your vaccination card into OnePhilly, you will be expected to double masks.

The Airport has PPE available for order from CSS. You may order PPE for use by your staff via the Maximo system using the following item numbers:

Surgical Masks -Item numbers Z210277 and Z210321
Cloth Masks - Item number Z210294

Embedded contractors are asked to supply their supervisor/project manager with proof of vaccination and may send a copy to [email protected].

Wednesday, October 27, 2021

POTENTIAL SEPTA STRIKE – service information taken from www.septa.org

In preparation for a potential strike by the Transport Workers Union Local 234, please visit WWW.SEPTA.ORG for SEPTA | 2021 Service Interruption Information.

Regional Rail train service will be the best mode for travel in and around Philadelphia. Employees who choose to carpool should double mask. Expect additional information on Friday, October 29, 2021 regarding guidance for Division of Aviation employees.

What SEPTA Service Will Run?

Please Click Here for our City Transit Service Interruption Brochure

Regional Rail: Train service will be the best choice for travel in and around Philadelphia.
- Please Click Here for Regional Rail Fare Information
- Please Click Here for a Regional Rail Fare Zone Map. Please refer to the map key for stations inside Philadelphia.
Suburban Transit: Bus and Trolley routes and the Norristown High Speed Line will not be affected, however the routing and scheduled service for some of the buses that normally travel into the City will change (please see the Suburban Transit section).
LUCY (Loop through University City): Green and Gold Loop service will operate regular routing from 30th Street Station to selected University City destinations.
CCT Connect: Regular service will operate for, registered ADA and Shared Ride customers. There may be some delays due to increased demand and local street traffic.

What SEPTA Service Will Not Run?

Market Frankford Line
Broad Street & Broad Ridge Spur Lines
City Transit Bus, Trolley and Trackless Trolley Routes

Tuesday, October 19, 2021

Potential SEPTA Strike - Employee Survey

Supervisors and managers are currently collecting data from employees in the event of a SEPTA strike which may impact employees as early as Nov 1. Please notify your supervisor immediately if you take SEPTA to work and provide your home address. Thank you.

REGISTRATION NOW OPEN - New Parking Tag Permits!

New Parking placards are in. Eligible employees are required to submit a new permit application via Administration - Employee Parking Permits (sharepoint.com). You will need a scanned copy or photograph of your driver’s license and registration to complete your application. The application process is open now through Nov 19th. For additional questions or assistance, please contact [email protected].

Nominate an employee for a 2021 PHL/PNE P.R.I.D.E. award by November 12, 2021

SAVE THE DATE: Awards will be presented during the Virtual Employee Recognition Ceremony on December 7, 2021, at 1:00 PM.

Rework Reminders

COVID-19 SAFETY PROTOCOLS

Masks are required to be worn by employees and contractors IN AND ON AIRPORTS through January 18, 2022 per TSA Directive.
Employees must wear a mask when operating a City vehicle if there is more than one person in the vehicle.
All employees must complete the daily questionnaire at https://www.phila.gov/employee-screener/#/ prior to the start of their work shift.
It is still recommended that employees and the public maintain a safe distance between themselves and others.

Please ensure compliance with this policy.

The Airport has PPE available for order from CSS. You may order PPE for use by your staff via the Maximo system using the following item numbers:

Surgical Masks -Item numbers Z210277 and Z210321
Cloth Masks - Item number Z210294

Embedded contractors are asked to supply their supervisor/project manager with proof of vaccination and may send a copy to [email protected].

If you have not uploaded your vaccination card into OnePhilly, you will be expected to double masks.

Thursday, October 12, 2021

Message from Administrative Services Unit re: Employee Packages

The Administrative Services Unit (ASU) is not responsible for the delivery of employee packages. Please do not leave your personal packages in the mailroom for delivery.

Deferred Comp Fall Educational Workshop Series (Oct – Dec)

October 13th

12:00 PM

Managing your Money

A review of the basics of money management including Cash flows and Assets.

October 14th

12:00 PM

Young Investors

Unique considerations for younger members of deferred comp and how to engage with your retirement goals.

October 19th

12:00 PM

Roth

October 20th

12:00 PM

Managing Your Deferred Comp

A walk through of www.philly457.com and the online tools available to support members

October 21st

12:00 PM

Deferred Comp: An Overview

A review on the features available in the Deferred Comp Plan. The support, education, and guidance that Deferred Comp can provide to you.

October 26th

12:00 PM

Investing 101

An overview of the basic building blocks of investing including investment concepts involved with Deferred Comp.

October 27th

12:00 PM

Debt Management

The best practices to manage and control your debt. We will cover different types of debt and how they can impact you.

October 28th

12:00 PM

Preparing for & Living in Retirement

An overview of what you need to know as you prepare to retire from the City of Philadelphia. The options you have with Deferred Comp in retirement and how to continue the relationship.

November 2nd

12:00 PM

How to Enroll in Deferred Comp (457)

An overview of the Philadelphia Deferred Comp plan. We will cover how to enroll, what your options are, and the benefits that the plan offers.

November 3rd

12:00 PM

Young Investors

Unique considerations for younger members of deferred comp and how to engage with your retirement goals.

November 4th

12:00 PM

Roth

November 9th

12:00 PM

Managing your Money

A review of the basics of money management including Cash flows and Assets.

November 10th

12:00 PM

Debt Management

The best practices to manage and control your debt. We will cover different types of debt and how they can impact you.

November 11th

12:00 PM

Investing 101

An overview of the basic building blocks of investing including investment concepts involved with Deferred Comp.

November 30th

12:00 PM

Deferred Comp: An Overview

A review on the features available in the Deferred Comp Plan. The support, education, and guidance that Deferred Comp can provide to you.

December 2nd

12:00 PM

Preparing for & Living in Retirement

An overview of what you need to know as you prepare to retire from the City of Philadelphia. The options you have with Deferred Comp in retirement and how to continue the relationship.

December 7th

12:00 PM

Social Security

In this presentation, we'll focus on the Social Security rules you should know and discuss how to incorporate Social Security income into your retirement income plan.

December 9th

12:00 PM

Healthcare

In this presentation, you'll learn about what Health Care can cost in retirement, what Medicare does and doesn't cover, and how you can plan for those costs.

Tuesday, October 7, 2021

Administrative Leave error message in OnePhilly

During the last Salary payroll closing it was reported that employee’s attempting to post Admin Leave days after September 30th, from their Admin Leave Carryover bucket for usage prior to September 30th, received an error message. The error impacts all Admin Leave hours; those from the Carryover and those received as of July 1st. The Admin Leave (AL Day) functionality is currently under construction.

Temporary Solution: To avoid the Admin Leave usage error, employees using OnePhilly are advised to post an alternative hours type such as Vacation or Comp Used. Add a note (with the corresponding date of usage) in the Comments field on the timecard to document that an alternate Paid Time Off (PTO) type is being used in lieu of Admin Leave until a fix has been applied that allows Admin Leave to be posted on the timecard.

Permanent Solution: The Admin Leave fix is expected to be applied in Oracle production by Friday, October 22, 2021. On this date, employees will be able to make the necessary adjustments to their timecards by replacing the alternative PTO used with Admin Leave in accordance with the guidelines and specified deadlines of availability.

Reminder: Any Admin Leave posted after September 30th will decrease from the hours credited as of July 1st.

Wednesday, September 29, 2021

Congratulations to our PHL WELL Hydration challenge participants!

There were over 109 videos submitted; a combined 1372.3 ounces consumed, and a total of 1654.3 Points earned during the challenge……………………..AND THE WINNER IS:

Yolanda Parks, Purchasing Administration Unit

Total Ounces Consumed = 1,121.60; Total Challenge Points Earned = 1,373.60

2nd Place Winner CEOLA WILLIAMS from Custodial Unit!

3rd Place Winner MAE MITCHELL from Purchasing Administration Unit!

4th Place Winner KIM-NGUYEN TRAN from Administrative Support Unit!

Awardees will be notified directly of prize distribution details.

UP NEXT: Bring a friend and WALK w/ PHL WELL for its next TEAM challenge coming in October! More to come next week!

Employees’ Combined Campaign – Philly Gives Together Sept 21 – Dec 21, 2021

https://cityofphiladelphiacombinedcampaign.americascharities.stratuslive.com/

The City of Philadelphia Employees’ Combined Campaign is the City’s workplace giving program. The Campaign gives employees and retirees the opportunity to contribute to pre-approved charities using the convenience of payroll deduction, credit card, and personal check. Simply put, through this Campaign, you can positively affect your community. America’s Charities, which inspires employees and organizations to support each other and the causes they care about, is Philly's Campaign Management Organization (CMO). The CMO administers the Campaign and works with Campaign Captains to develop ideas and implement plans to promote the Campaign. The Campaign launched September 21, 2021 and ends December 31, 2021. This annual charitable giving program is purely voluntary and a personal decision; however, one of the City’s core values is to give back to local communities. The Campaign is a manifestation of those values because it provides employees and retirees with an opportunity to make a collective impact. Please see attached Contributor’s Guide and Pledge form.

TO DONATE:

Access the online fillable pledge form on the giving portal: HERE OR
Submit cash, money order or personal check to Zoraida Antonetty (‘Z’), in the Executive Offices: Terminal D, 3rd Fl OR Riad Khan, in HR: Terminal E, 3rd Fl. Money orders and/or checks must be made payable to “Combined Campaign”.

Rework Reminders

COVID-19 SAFETY PROTOCOLS

Masks are required IN AND ON AIRPORTS through January 18, 2022 per TSA Directive:
1. Employees must wear a mask when operating a City vehicle if there is more than one person in the vehicle.
All employees must complete the daily questionnaire at https://www.phila.gov/employee-screener/#/ prior to the start of their work shift.
It is still recommended that employees and the public maintain a safe distance between themselves and others.

The Airport has PPE available for order from CSS. You may order PPE for use by your staff via the Maximo system using the following item numbers:

Surgical Masks -Item numbers Z210277 and Z210321
Cloth Masks - Item number Z210294

Embedded contractors are asked to supply their supervisor/project manager with proof of vaccination and may send a copy to [email protected] .

If you have not uploaded your vaccination card into OnePhilly, you will be expected to double masks. Instructions on how to upload your card is attached, HERE.

Tuesday, September 28, 2021

Hello Colleagues,

With October arriving, it is once again National Cybersecurity Awareness Month.

Organizations worldwide, PHL included, continue to face immense challenges on the cybersecurity landscape. The Covid-19 pandemic, remote work, cybercrime, and ransomware all contribute to the challenges of keeping networks secure. Cybersecurity Awareness Month is a great time for us as a community to strengthen our cybersecurity skills and remember to stay vigilant with topics like phishing and data security. Every click of an email link or attachment matters! Research shows that email phishing and social engineering are the attack methods of choice for criminals because it is cheap, easy, and profitable. If you receive a suspicious email, use that Phish Alert button!

All associates will shortly be seeing October’s security awareness training welcome letter and link in their inbox. The deadline to complete is October 31st. The goal of this training is to provide everyone with the tools necessary to spot suspicious emails or activities around the airport that could put data or IT systems at risk. It also provides associates with current cybersecurity trends and data security best practices.

Take Care and thank you for helping keep PHL secure.

DOYOURPART. #BeCyberSmart #CybersecurityAwarenessMonth

Tuesday, September 24, 2021

Oracle/OnePhilly Outage 9/25/21-9/26/21

This weekend Disaster Recovery Testing is being done on the Oracle Production (OnePhilly) environment. As result, the system will be offline from Saturday, September 25, 2021 @ 7:00am - Sunday, September 26, 2021 @ 11:00am. Be advised that this outage will also impact Employee Self Service.

Thursday, September 16, 2021

City of Philadelphia Vaccine Masking Mandate for Contract Employees

Attached please find a memo outlining how the City’s vaccination and masking mandates apply to City contractors. The attached will be distributed to contractors through the City’s Procurement Department; however, we ask that you please share this policy with any staff who work with or manage contractors within your departments.

The Airport is asking any staff who work with or manage contractors within your departments to:

Maintain a list per the policy
Share with HR, as required by the Airport
Maintain confidentiality
Do not share the information unless necessary, by project.

Please share this policy information as applicable.

Thursday, September 9, 2021

Phase 1 – Return to Office Extended through January 18, 2022

Due to rising COVID-19 cases, the Division of Aviation will continue to follow the protocols implemented in Phase 1 of the Return to Office action plan. DOA will continue to monitor COVID-19 cases and agency guidelines (CDC, City, Health Dept, and TSA). Please refer to the Safe Work Playbook for complete guidelines. See excerpt below.

SAFETY PROTOCOLS

Masks are required through January 18, 2022 per TSA Directive. Employees must wear a mask when operating a City vehicle if there is more than one person in the vehicle.
All employees must complete the daily questionnaire at https://www.phila.gov/employee-screener/#/ prior to the start of their work shift.
It is still recommended that employees and the public maintain a safe distance between themselves and others.

WORK ENVIRONMENT

PPE equipment including masks, hand sanitizer and wipes for shared use by units. Plexiglass barriers have been installed in open areas.
Limited maximum capacity in shared workspaces and common areas - while social distancing protocols have been removed, the Division recognizes that employees may not be comfortable with transitioning to work onsite at full capacity.
Meetings - the Airport will continue to utilize virtual meeting platforms when possible. When in-person meetings are necessary, we will limit capacity and require masking.
Touchdown workstations & quiet spaces – areas have been identified to provide privacy for employees who work in highly populated areas to attend virtual meetings. Space must be reserved in advance.

VIRTUAL WORK

The Airport will delay the full implementation of the requirement to work 2-days per week, on-site, found in the City’s Virtual Work Policy.
Instead, employees will be permitted to work on-site, 2 days per pay period, if approved by your supervisor.

Relaxation of the Dress Code Policy

Dress down Friday attire will be acceptable Monday – Friday. Sweatpants, shorts, ripped jeans, tank tops and flip flops are prohibited.

Mask Mandate for City employees, including embedded contractors

The Airport has PPE available for order from CSS. You may order PPE for use by your staff via the Maximo system using the following item numbers:

Surgical Masks -Item numbers Z210277 and Z210321
Cloth Masks - Item number Z210294

Embedded contractors may send proof of vaccination to [email protected]. HR will make the necessary notifications to the supervisors and managers.

ACI-NA and AAAE Hurricane IDA Donations & Relief

Many of us have watched the devastation brought about by Hurricane Ida. This most recent storm has been particularly devastating for many of our airport industry colleagues. ACI-NA and AAAE, as they have done in the past when disaster strikes, jointly established a disaster relief effort to help airport employees impacted by a natural disaster get back on their feet. Your donation is tax deductible as permitted by law and 100 percent of funds contributed will be distributed to those affected.

To contribute now: Click Here

ACI-NA and AAAE are working with the airports in the affected area to distribute the funds as needed. Eligibility for the funds is unrelated to membership in ACI-NA or AAAE and 100 percent of the funds go to airport employees in need. Selection criteria is based on need, and disbursement is ultimately approved by ACI-NA and AAAE. Please give generously. Please submit all donations by Friday, September 24, 2021.

If you have been impacted by Hurricane Ida in a way that insurance won’t cover (or don’t have insurance), please email [email protected].

Thursday, September 2, 2021

The City continues to manage the storm damage and flooding impacts from the remnants of Hurricane Ida. Over the next 24 hours we will see historic flooding on the Schuylkill River and other area creeks and streams. If you live in a flood prone area, please shelter in place until flood waters recede, and it is safe to leave your home.

For Thursday, September 2, 2021, we will be operating essential services only. Please be mindful that flooding, traffic delays and road closures may significantly impact the arrival to work for essential employees. Please exercise flexibility when granting leave time.

City buildings will be closed. Non-essential employees who reported to work can leave and work from home the remainder of the day. Non-essential employees who cannot work from home will be granted excused time.

Stay safe everyone!

Wednesday, September 1, 2021

NON-SHIFT EMPLOYEES - EARLY DISMISSAL & CITY CLOSURE

Please be advised that the City will dismiss administrative offices on Friday, September 3rd at 2:00 PM. Non-shift employees using OnePhilly (OTL) should select ‘Excused time’ for the remainder part of the day with an “Early Dismissal” comment. Administrative offices will be closed on Monday, September 6th for the Labor Day holiday.

Payroll will close early on Sunday, September 5, 2021 at 2:00 pm. Please ensure that all timecards have been reviewed and approved by Sunday, September 5, 2021 at 11:00 am. Any overtime worked after 2:00 pm on Sunday, September 5, 2021 will be an adjustment payable in paychecks dated September 24, 2021.

MASKS MANDATE & VACCINATION CARD DOCUMENTATION

AT THE AIRPORT, EVEN IN AREAS NOT ACCESSIBLE TO THE PUBLIC, MASKS ARE REQUIRED PER TSA DIRECTIVE THROUGH JANUARY 18, 2022.

Proof of vaccination:

As of today, all City employees are required to provide proof that they’ve completed their schedule of COVID-19 vaccinations. Employees may provide a copy of their official vaccination card or other appropriate medical documentation—this can be uploaded in OnePhilly through Employee Self-Service or presented to the employee’s HR manager. Employees will earn 4 hours of special compensatory time once they provide this proof. Uploading vaccine card instructions: HERE.

Not fully vaccinated employees:

WILL Be REQUIRED TO double-mask at all times (cloth mask over a surgical mask while working on-site)
May be required to participate in regular COVID-19 testing in the future.

Masks may be removed if the employee is in an office alone with the door closed or while eating and drinking at least 6 feet from others, as well as outdoors.

Fully vaccinated employees:

Will need to only wear one mask.
If you have not uploaded your vaccination card into OnePhilly, you will be expected to double masks. Instructions on how to upload your card is attached.

Updated information for employees using the PAY CARD/Payroll Choices Program

Please see attached updated information for Pay Card – Payroll Choice Program.

When employees first receive Pay Card, they should pay close attention to instructions in #5 in FAQ.
If your card is Lost or Stolen follow instructions in#16 in FAQ.

Tuesday, August 24, 2021

VIRTUAL COLLEGE FAIR

The City is hosting a Returning to Learning Virtual College Fair on Thursday, August 25, 2021. This is an opportunity to connect with college reps ON ZOOM and learn about their tuition discounts for City employees (and in some cases their spouse, children, or domestic partners). Flyer attached.

ADMINISTRATIVE SERVICES UNIT (ASU) MAIL SCHEDULE

Please see attached mail schedule for the Division of Aviation. Times are estimated. Departments will be notified in the event of any major changes to the schedule. Locations not listed must be specially requested. Shipments dropped off after 11:30 AM will be scheduled for the next day. Employees should notify ASU before placing security sensitive information (SSI) or mail with monetary value into the outbox. Contact [email protected] for further details.

EMPLOYEE RESOURCE GROUP SURVEY – CLOSES AUG 27TH

There is still time to complete the employee resource group (ERG) survey to help the Division of Aviation identify and develop employee groups based on common interests. Once completed, we will offer staff the opportunity to connect and participate in DOA sponsored Employee Resource Groups with meetings scheduled across all shifts.

Benefits of Employee Resource Groups

Communication (DOA & City Wide)
Community Involvement
Networking
Promotion Diversity & Inclusion
Recruitment & Job Opportunities
Social Events
Special Events
Training & Professional Development

SURVEY LINK HERE: https://www.surveymonkey.com/r/NK5ZQYW
IMPORTANT: This survey will be closed on Friday, August 27.

MASKS MANDATE & VACCINATION CARD DOCUMENTATION

Effective 8/11/21, in public areas of City buildings, all City employees and members of the public are required to wear a mask regardless of vaccination status. AT THE AIRPORT, EVEN IN AREAS NOT ACCESSIBLE TO THE PUBLIC, MASKS ARE REQUIRED PER TSA DIRECTIVE THROUGH JANUARY 18, 2022. See attached TSA security directive.

PROOF OF VACCINATION:

Effective Wednesday, September 1, 2021, all City employees will be required to provide proof that they’ve completed their schedule of COVID-19 vaccinations. Employees may provide a copy of their official vaccination card or other appropriate medical documentation—this can be uploaded in OnePhilly through Employee Self-Service or presented to the employee’s HR manager by this date. Employees will earn 4 hours of special compensatory time once they provide this proof. Instructions on uploading your vaccine card into OnePhilly is attached.

Not fully vaccinated employees:

WILL Be REQUIRED TO double-mask at all times (cloth mask over a surgical mask while working on-site)

May be required to participate in regular COVID-19 testing in the future.

Masks may be removed if the employee is in an office alone with the door closed or while eating and drinking at least 6 feet from others, as well as outdoors.

Fully vaccinated employees:

Will need to only wear one mask.

If you have not uploaded your vaccination card into OnePhilly, you will be expected to double masks. Instructions on how to upload your card is attached.

A friendly reminder that the following PPE is available for unit orders via Maximo:

Masks
1. Surgical Masks (Item numbers Z210277 and Z210321)
2. Cloth Masks (Item number Z210294)
Face Shields are available for Facilities staff only and can be ordered from Maximo. (Item number Z210299)
Disinfectant wipes (Item number Z210298)

Welcome to PHL WELL!!!

Thank you to the 50+ participants who joined us yesterday for the PHL WELL Kick-off. We are excited to announce the first WELLness challenge, “Hydration Station”!

Challenge Goal: The purpose of the “Hydration Station” challenge, is to encourage all DOA staff members to increase their daily water consumption and minimize the intake of sugary fluids from their diets that do not promote better health and wellness.

Challenge Details:

Ready!

The “PHL WELL” Program Organizers will distribute “PHL” branded water bottles and T-shirts in the 3rd FL Terminal E Training beginning 8/24/21-9/3/21! (Please click on the Merchandise Distribution schedule to view distribution dates and times)
- Participants must be registered in PHL University for the Hydration Station Challenge to receive the PHL branded merchandise prior to selected pick-up time https://phluniversity.csod.com

Set!

Each ounce that you drink will be worth 1 point.
- 2 Extra points will be given to those who record themselves drinking the 8-ounce minimum wearing a PHL T-shirt or using a PHL branded water bottle
- 4 Extra points may be earned per video recording submission if you are wearing a PHL T-shirt as well as using a PHL Well Water Bottle.
Weekly winners will be announced for the most water consumed and the most points earned.
The overall “Hydration Station Challenge” winner will be announced on 9/27/21 (total points = water intake (in ounces) + pts earned for videos)

Go!

Use the provided “Memento” link below to record your “I DRANK MY 8” video of yourself in real time, drinking a minimum of 8 ounces of water using either the provided PHL Water Bottle or a container of your own

Click Here to Record Your "I Drank My 8" Hydration Station Challenge Video

Thursday, August 19, 2021

MASKS MANDATE & VACCINATION CARD DOCUMENTATION

Effective 8/11/21, in public areas of City buildings, all City employees and members of the public are required to wear a mask regardless of vaccination status. AT THE AIRPORT, EVEN IN AREAS NOT ACCESSIBLE TO THE PUBLIC, MASKS ARE STILL REQUIRED PER TSA DIRECTIVE THROUGH JANUARY 18, 2022.

Proof of vaccination:

As of September 1, 2021, all City employees will be required to provide proof that they’ve completed their schedule of COVID-19 vaccinations. Employees may provide a copy of their official vaccination card or other appropriate medical documentation—this can be uploaded in OnePhilly through Employee Self-Service or presented to the employee’s HR manager by this date. Employees will earn 4 hours of special compensatory time once they provide this proof.

Not fully vaccinated employees:

WILL Be REQUIRED TO double-mask at all times (cloth mask over a surgical mask while working on-site
May be required to participate in regular COVID-19 testing in the future.

Masks may be removed if the employee is in an office alone with the door closed or while eating and drinking at least 6 feet from others, as well as outdoors.

Fully vaccinated employees:

Will need to only wear one mask.
If you have not uploaded your vaccination card into OnePhilly, you will be expected to double masks. Instructions on how to upload your card is attached here.

A link to the full policy can be found HERE. Attached you will also find a document that includes key FAQs.

Employees who are interested in getting vaccinated can visit phila.gov/vaccine to find a clinic near them.

Questions may be forwarded to [email protected].

AL Day Reminder

Friendly reminder that all FY21 carryover AL Days must be used no later than September 30, 2021. Please note, if you do not use them by this date they will be forfeited. Please find attached a copy of the leave Accrual Report OnePhilly Job Aid for your use. This tool is designed specifically for employees to check their accrued leave, and is housed in the Employee Self Service Leave Accrual Summary. This report will also differentiate your FY21 AL carryover from your new FY22 AL balances.

PHL WELL

JOIN US FOR a VIRTUAL kick-off event on August 23, 2021 at 12:00 - 12:30 PM. No registration required. Click Here to Join Meeting!

PHL WELL is a WELLness program to educate, inform, and engage employees on how to manage their health, well-being, and safety. Benefits of participating include:

mental health boost

Improved physical health

Enhanced employee relationships

Increased personal and professional productivity

Look forward to year-long programming including brown bags workshops, and PHL WELL Tips & Challenges. Activities will be virtual and in-person! We look forward to seeing you at the Kick-Off!

Tuesday, August 17, 2021

Employee Resource Groups (ERG) Survey Opens Today!

Within the last year, the COVID-19 pandemic, and the racially charged threats and violence throughout our nation have increased the need for us to join together in unity and stand in solidarity. The Division of Aviation has always supported and will continue to strive for a working environment of tolerance, diversity, and inclusion. By implementing Employee Resource Groups, we hope to create successful partnerships that enhance our communication and understanding. Our goal is to foster professional development, enhance work performance, increase community partnerships, and encourage interaction and relationship building within and across work groups.

You are invited to complete the attached survey in order to identify and develop groups based on common interests. Once completed, we will offer staff the opportunity to connect and participate in DOA sponsored Employee Resource Groups with meetings scheduled across all shifts.

Benefits of Employee Resource Groups

Communication (DOA & City Wide)
Community Involvement
Networking
Promotion Diversity & Inclusion
Recruitment & Job Opportunities
Social Events
Special Events
Training & Professional Development

SURVEY LINK HERE: https://www.surveymonkey.com/r/NK5ZQYW
IMPORTANT: This survey will be closed on Friday, August 27.

Tuesday, August 11, 2021

Good Morning All,

As COVID-19 cases involving the Delta Variant continue to rise in Philadelphia, the Health Department announced updates to our vaccination and masking requirements.

Specifically, as it relates to City employees, please be advised of the following new requirements:

Proof of Vaccination

As of September 1, 2021, all City employees will be required to provide proof that they’ve completed their schedule of COVID-19 vaccinations. Employees may provide a copy of their official vaccination card or other appropriate medical documentation—this can be uploaded in OnePhilly through Employee Self-Service or presented to the employee’s HR manager by this date. Employees will earn 4 hours of special compensatory time once they provide this proof, but please note that this benefit does not apply to uniformed employees or those covered by binding interest arbitration.

Masking Requirements

Starting today, (8/11/21) in public areas of City buildings, all City employees and members of the public will be required to wear a mask regardless of vaccination status. This is consistent with the City’s new mask mandate which states that masks are required to be worn indoors unless proof of vaccination is required for entry.

Current employees who are not fully vaccinated by September 1, 2021 will be required to double-mask at all times and may be required to participate in regular COVID-19 testing in the future. This means that unvaccinated employees must wear a cloth mask over a surgical mask while working on-site. The City will provide unvaccinated employees with the required surgical masks. Masks may be removed if the employee is in an office alone with the door closed or while eating and drinking at least 6 feet from others, as well as outdoors.
New employees hired after September 1, 2021 must be vaccinated. New employees must either be fully vaccinated or have received one dose (if receiving a two-dose vaccine) by their start date with the City and will have a 30-day grace period to become fully vaccinated. During this grace period, these employees will be required to double-mask in City offices.

Fully vaccinated staff will need to only wear one mask. In City areas that are not open to the public, fully vaccinated staff do not need to wear masks while unvaccinated staff will be required to be double-masked. AT THE AIRPORT, EVEN IN AREAS NOT ACCESSIBLE TO THE PUBLIC, MASKS ARE STILL REQUIRED PER TSA DIRECTIVE.

A link to the full policy can be found HERE. Attached you will also find a document that includes key FAQs.

Employees who are interested in getting vaccinated can visit phila.gov/vaccine to find a clinic near them.

Questions may be forwarded to [email protected].

Friday, August 6, 2021

Employee Health Screener

The employee health screening tool was updated to include new COVID-19 screening questions and instruction based on vaccination status. Employees who have accessed the Screening Tool using their mobile devices in the past may have cookies/cache embedded in their browser history that redirects them to the older version when they access the website. Employees who cannot access the updated version, must delete the cookies and cache on their mobile device to resolve the issue. Instructions on removing cache are attached.

The updated online tool can be accessed utilizing the same link that you may have saved to your tablet, laptop or cell phone: https://www.phila.gov/employee-screener/#/.

NOTE: You will know that you are using the newly updated screening tool when you scroll to the very last question and see the vaccination status question.

Safety Update - COVID-19 Vaccination & Variant information

Please find attached a COVID-19 update from the Safety unit including cases and vaccination statistics, variant information, employee health screener, change in hours type reminders and best practices based on CDC guidelines.

Direct Links to OHR website Resources

The Office of Human Resources’ website has transitioned to a new platform with a new appearance. Below are links to the key resources used on their website.

Internet/External website

https://www.phila.gov/departments/office-of-human-resources/

Regulations –

https://www.phila.gov/publications/civil-service-regulations/#/

Job Class specifications and pay ranges

https://www.phila.gov/departments/office-of-human-resources/jobs/job-class-specifications/#/

Jobs-

https://www.phila.gov/jobs/#/

Note: Job Interest Forms – no longer click the “feather” to the right of job title. Now there is a hyperlink under the job title to sign up for job notifications.

Residency Waivers-

https://www.phila.gov/departments/office-of-human-resources/jobs/residency-waivers/#/

Policies (including Sexual Harassment)

https://www.phila.gov/departments/office-of-human-resources/policies/

Deferred Comp August Educational Workshop Series

Please see below chart for Deferred Comp Webinar Series offered by Nationwide. Please click on the link for the desired classes and register for the workshop. You will be sent a virtual meeting invite the day of the class and will be able to either dial in or log on from your computer or smart device. Webpage: www.philly457.com

August 10th

12:00 PM

Roth

August 18th

12:00 PM

Managing Your Deferred Comp

A walk through of www.philly457.com and the online tools available to support members

August 19th

12:00 PM

Deferred Comp: An Overview

A review on the features available in the Deferred Comp Plan. The support, education, and guidance that Deferred Comp can provide to you.

August 24th

12:00 PM

Investing 101

An overview of the basic building blocks of investing including investment concepts involved with Deferred Comp.

August 25th

12:00 PM

Debt Management

The best practices to manage and control your debt. We will cover different types of debt and how they can impact you.

August 26th

12:00 PM

Preparing for & Living in Retirement

An overview of what you need to know as you prepare to retire from the City of Philadelphia. The options you have with Deferred Comp in retirement and how to continue the

Tuesday, July 27, 2021

Return to Office Transition Listening Sessions

Earlier this month the Benefits Office held several listening sessions for City employees via ComPsych, Employee Assistance program. The purpose of these sessions was to provide emotional support to employees as they began to transition back into their physical work space. Since the last listening sessions our central Benefits Office has received a number of employee requests to hold additional listening sessions. In this regard there will be additional sessions for the dates indicated below at 12:00 noon. Employees may login to a Zoom group session to share their thoughts and or ideas with others. A licensed professional will be on hand to facilitate each listening session. This will also be a great time for employees to request information about the various tools ComPsych has available to support family work life balance. All City employees are invited to participate in the listening sessions.

July 29 Noon – 1PM

Join Zoom Meeting
https://us02web.zoom.us/j/84784073419?pwd=TnE3c0FCSjRmQUVFQ2gwNHNLcy82Zz09

Meeting ID: 847 8407 3419
Passcode: 688742
Dial by your location
+1 267 831 0333 US (Philadelphia)

August 4th Noon – 1PM

Join Zoom Meeting
https://us02web.zoom.us/j/83829223957?pwd=NzVscjFxYU8wSVlWTDJENVBmNnRCUT09

Meeting ID: 838 2922 3957
Passcode: 119089

Dial by your location
+1 267 831 0333 US (Philadelphia)

August 5th Noon – 1PM

Join Zoom Meeting
https://us02web.zoom.us/j/85646034737?pwd=MSttZXhNOFEwUDRZQUxPcnVLMFk4dz09

Meeting ID: 856 4603 4737
Passcode: 094051
Dial by your location
+1 267 831 0333 US (Philadelphia)

HERricane Summer Camp hosted by OEM

The City’s Office of Emergency Management (OEM) is pleased to host a free summer camp next month for Philadelphia girls aged 13 to 17 who are interested in learning more about emergency management. HERricane is a national program by the Institute for Diversity and Inclusion in Emergency Management (I-DIEM) that provides women a means to explore a career in emergency management (as well as associated ones) while developing leadership skills, ensuring success in whatever path they choose. More information and application instructions can be found HERE.

We would greatly appreciate your assistance in helping us to find exceptional campers for this opportunity.

HERricane Philadelphia Camp

Who: Girls aged 13 to 17 years old

Camp Dates: August 23-27, 2021

Application: https://i-diem.org/herricane/

Application and registration is required by August 6, 2021. The camp is free to participants but space is limited.

City Newsletter 7/26/21

Construction Management Certificate Program

Streets Department

Registration Deadline: Friday, August 20

If you are interested in a career in construction management or seeking professional development opportunities, consider enrolling in the Construction Management Certificate Program. A certificate in Construction Management is awarded to each City employee who successfully completes ten eligible courses in the program's curriculum. Completion of the program will also help candidates meet eligibility requirements for some Civil Service Examinations. Courses are online-only this semester. This program is open to all City of Philadelphia employees. To learn more and register, contact Angela Johnson at (215) 686-5606 or by email at [email protected].

Questions? Contact: [email protected].

City Employee COVID-19 Workforce Vaccination Program Updates: Get 4 hours of comp time

Department of Public Health and Office of the Chief Administrative Officer

Don't forget that you’re eligible to receive 4 hours of special compensation time when you upload your completed vaccination card to OnePhilly! As a reminder, this benefit does not apply to uniformed employees or those covered by binding interest arbitration. To upload your vaccination card, log into OnePhilly and select Employee Self Service > Provide Proof of Vaccination or email a photocopy of your completed card to your HR manager.

The Register Reacts |Buried | Oral Wills | S1E5

Register of Wills

Thursday, July 29 | 6 p.m.

Register of Wills Tracey Gordon and Solicitor Sharon Wilson, Esq. are watching and reacting to scenes from popular films and TV, with a critical eye and a good sense of humor! We want to use the very popular “reacts video” format to educate and entertain the people of Philadelphia. So much of our pop culture highlights how to make a will, plan an estate and preserve wealth… but do they teach the best lessons? How would you escape being buried alive? Oral Wills are not valid in PA.

Questions? Contact: [email protected].

WATCH THE VIDEO

News to Share With Your Friends, Family, and Neighbors

Last week, the Philadelphia Department of Public Health updated their mask-wearing recommendations due to the COVID-19 Delta variant. Because of the rapid increase in cases here and around the country, and because we are seeing hospitalizations rise among children in Philadelphia, we are now strongly recommending that everyone wear a mask while indoors in places where you do not know that everyone is vaccinated. People who are not yet fully vaccinated should take additional precautions including avoiding crowded indoor spaces and considering double masking. The Health Department strongly encourages everyone that is not yet fully vaccinated to get both of their doses as soon as they are eligible. Learn more about the Health Department’s updated recommendations.
The Philadelphia Streets Department’s Recycling Office reminds you to “take a minute before you bin it” and “when in doubt, throw it out!” We want to educate the public on recycling practices and remind residents to not bag recyclables or put bags into the recycling bin at work and at home. Learn more about proper ways to recycle, and help us spread the word. Learn more about recycling right in Philadelphia.

Stay Updated: COVID-19 News and Information

The vaccine is now available to all Philadelphia residents 12 and older. Sign up today!

COVID-19 website

We’re updating our website, phila.gov/COVID-19. Use it to get the latest news, find out what the City is doing, learn how to prevent infection, and more.

Text alerts

TEXT COVIDPHL TO 888-777

Greater Philadelphia Coronavirus Helpline

Have questions about symptoms and risk of the COVID-19 coronavirus? Call the 24/7 helpline to talk to a medical professional.

CALL 800-722-7112

Employee Resources

City Learning Management System

NEW self-care and mental health resources for employees coping with the impact of COVID-19 are now available on the LMS, in addition to a variety of training and career development resources. Simply visit the Knowledge Base on the LMS for more information on COVID-19 Employee Self-Care.

ACCESS THE LMS

City Intranet

Receive updates and access City resources like central duplication, an updated org chart, and updates on employee benefits and programs! All announcements listed here are also posted to the City’s Intranet.

CHECK OUT THE INTRANET

This is a citywide email, distributed to all employees with a phila.gov email address. Attendance at events during work hours must be approved by your supervisor. Occasionally, some information you receive may be applicable only to a certain group of employees, like exempts. We will clearly label such information, but if you have questions, please contact your HR administrator. Any special citywide discounts have been approved in advance by the Chief Integrity Officer and are available to all City employees who are interested.

Reference in this newsletter to any specific commercial product, process, or service, or the use of any trade, firm or corporation name is for the information and convenience of City employees, and does not constitute endorsement, recommendation, or favoring by the City of Philadelphia.

Submit something to the citywide newsletter

Thursday, July 22, 2021

Terminal D/E Quiet spaces and touchdown stations – Return to Office

While social distancing protocols have been removed, the Division of Aviation recognizes that employees may not be comfortable with transitioning to work onsite at full capacity. To provide privacy for employees working in highly populated areas, we have identified the following touchdown workstations and quiet spaces. These rooms will be added to the conference room scheduler and employees will be able to reserve them. Instructional Video: Booking Conference Rooms in Outlook.

Virtual Work – Return to Office

Please see attached amendment to the onsite work requirement for employees approved for virtual work. Eligible employees are permitted to work onsite two (2) days per pay period through September 13, 2021.

Virtual Work Policy Acknowledgement Form & Agreement

It is required that all employees who are requesting to work a hybrid schedule complete a Virtual Work Agreement with their supervisor, attached.

Completed Virtual Work Agreements and Virtual Work Policy acknowledgement forms must be returned via email to [email protected] or in person to the D or E Terminal reception desk by July 30, 2021.

Mandatory Orientation - Return to Office

The dates for Return to Office Re-Orientation have been rescheduled. Employees will be notified next week of their scheduled date and time. Conflicts with re-orientation dates may be forwarded to [email protected].

Friday, July 9, 2021

Employee Lot is OPEN!

The employee lot is open and shuttle buses are running. Please be advised that the temporary parking privileges to the Red, Orange, and Purple lots will expire effective 7/12/21.

Increase in Phishing Emails

Information Security has noted a significant increase in phishing emails to airport emails recently. In particular, be on the lookout for fake Microsoft account themed phishing emails.

These fake IT emails may ask you to:

“Click Here to Verify your Email”
“Keep Current Password”
“Verify Account”

Please be extra vigilante in reviewing emails that are unsolicited and contain links asking you to click and provide UserID details. For those on the Outlook desktop client, please report suspicious emails using the Phish Alert Button. Emails can also be forwarded to [email protected]. And thanks to all who are reporting phishing emails into Information Security for review.

Friday, July 2, 2021

City Offices Closed Monday, July 5

Since July 4th falls on a Sunday, City administrative offices will be closed on Monday, July 5th in observance of this holiday.

Performance Reports

Please be advised that 2020-2021 performance reports will be sent out shortly and will be due to HR by August 15.

Reminder of Hours Type Changes

Effective Thursday, July 1st, employees should resume using Regular Hours or Work From Home hours types for work performed during their regular working hours. For the pay period containing July 1st, employees can post COVID-onsite/offsite through June 30th but need to start using ‘Regular Hours’ or ‘Work From Home’ from July 1st as appropriate and approved by their supervisor. *See hours type guide in below 6/30/21 message.

Wednesday, June 30, 2021

NON-SHIFT EMPLOYEES – Early Dismissal Friday, July 2

Please be advised that the City will dismiss administrative offices on Friday, July 2 at 1:00 PM. for the July 4th Holiday. Non-shift employees using OnePhilly (OTL) should select ‘Excused time’ for the remainder part of the day with an “Early Dismissal” comment.

RETURN TO OFFICE – July 12, 2021

We understand that the increase in passenger on-site parking has caused stress for employees that have been using the garages. To provide some relief to employees and travelers, the start of the return to office program has been delayed one week and will now begin on July 12, 2021. Starting the week of July 12, 2021 all employees are required to work onsite whether in full or hybrid work schedules. As a reminder, please make sure to renew your Airport badge as soon as possible, if expiring in July. Visit https://phl.acuityscheduling.com/schedule.php to schedule your appointment.

As Airport employees continue to transition to hybrid onsite work, the Airport wishes to further support our employees by offering the following:

MANDATORY Return to Office Orientation for virtual workers which includes an overview of the Safe Work Playbook and updated City & Airport policies will occur from July 12, 2021 to July 23, 2021. Date, time and location will be forwarded to employees directly via email.

Relaxation of the Dress Code Policy until September 13, 2021. The dress down Friday attire will be acceptable Monday – Friday. The following are examples of improper office attire as part of the relaxed dress code: sweatpants, shorts, ripped jeans, tank tops, and flip flops.

Employees currently utilizing OnePhilly self-entry will continue to record and submit their timecards using this method until further notice.

Based on our current flexible work schedule for non-shift workers, work hours will range between 7:30 AM- 5:30 PM. Core hours remain as 9:30 AM- 11:30 AM and 1:30 PM – 3:00 PM. Any work schedule arrangements outside of the normal hours must be authorized by the supervisor.

WELLNESS SESSIONS FROM PENN BEHAVIORAL HEALTH

We understand that preparing to return to our offices has caused a mix of excitement and nervousness for staff that have been working from home. The Division of Aviation has partnered with Penn Behavioral Health to offer virtual and in-person wellness sessions as needed.

Virtual Session:

July 7, 2021: 12 noon via Zoom
1. To Join By Computer: https://us02web.zoom.us/j/84667729389?pwd=eDhNYy9zU0lJY1pWK3A0SHB3YjRsdz09
2. To Join By Phone: (301) 715-8592

In Person Sessions:

July 12, 2021: 11 am to 1 pm in the HR Training Room.
July 13, 2021: 11am to 1 pm in - IP 1 – 3rd Floor – Suite 300 – Training Room.

TIMEKEEPING UPDATE

Effective 11:59PM, Wednesday, June 30, employees will no longer use COVID Onsite and COVID Offsite hours’ types to enter their time.

Beginning Thursday, July 1st, employees should resume the use Regular Hours or Work From Home hours’ types for work performed during their regular working hours. For the pay period containing July 1st, employees can post COVID-onsite/offsite through 6/30 but need to start using ‘Regular Hours’ or ‘Work From Home’ from July 1st as appropriate and approved by department.

Based on the resumed use of the hours type, please refer to the following table which provides guidance on when and how the hours’ types should be used:

COVID Excused

Only to be used if an employee is directed to quarantine by the departmental HR or Safety professional or is out of the office due to COVID illness if the exposure occurred at work. Otherwise, an employee must use their own leave time.

Regular Hours

Any regularly scheduled work onsite.

Work From Home

Any regularly scheduled approved virtual work.

Excused Time

Any normally excused hours such as, early dismissals as determined/approved by Department or citywide.

COVID Onsite

DO NOT USE. Disabled as of 6/30/2021 at 11:59 pm.

COVID Offsite

DO NOT USE. Disabled as of 6/30/2021 at 11:59 pm.

Questions related to Return to Office may be forwarded to [email protected].

Friday, June 25, 2021

The following message is sent on behalf of the DOA HR and Operations Teams:

Please note two important changes for DOA employees this week and read on to learn more:

The DOA Return to Office date is now Monday, July 12, 2021
All DOA personnel are invited to park in DOA on-site parking lots

The lifting of COVID-19 travel restrictions and availability of vaccinations has brought more travelers to PHL this summer season. While we are about 40% below our record 2019 passenger totals, the surge in passengers has created a significant demand in on-site garage parking.

The increase in passenger on-site parking has caused stress for employees that have been using the garages, making many late for shifts while searching for spots. We are finalizing the new employee parking plan that will take effect on July 12 and will announce the directions shortly. In the interim, from June 26 through July 11, Division of Aviation frontline employees should park in the purple, orange or red multi-purpose lots.

There are 72 spots available in the purple lot (including two accessible spots), 35 in the orange lot and 7 in the red lot.
Spots are available for DOA staff only. Please display your most current parking permit, even if it is expired.
The requirement to display a parking permit will be relaxed from June 26-July 11 only.

Employees that are able to take SEPTA are encouraged to do so.

We understand that preparing to return to our offices has caused a mix of excitement and nervousness for staff that has been working from home. To avoid added stress of finding parking upon arrival at PHL, the start of the return to office program has been delayed one week and will now begin on July 12. Further instructions, including parking details, will be provided next week.

Thursday, June 17, 2021

Early Dismissal on Friday, 6/18

There will be early dismissal at 1pm on Friday, June 18th in recognition of Juneteenth.

Because the holiday falls on a Saturday, exempt employees will receive one AL day and civil service employees will be credited a comp day. As a reminder, all employees must utilize their FY21 AL Day balance by September 30th.

DC33 Overtime Opportunity - Sanitation Work at Streets Department

DC33 overtime opportunity for employees willing to work behind trash trucks for the following dates:

Thursday 6/17/2021 Starting at 3 PM
Friday 6/18/2021 Starting at 3 PM
Saturday 6/19/2021 Starting at 7 AM
Sunday 6/20/2021 (Happy Father’s Day) Starting at 7 AM

Sanitation District Locations (in order of highest need for workers):

Area # 4 Domino Ln & Umbria,
Area #5 Delaware Av & Wheatsheaf Ln.,
Area #2 63rd & Passyunk, and
Area #1 54th & Grays.

PHL/PNE staff participating in this program MUST BE OFF DUTY. Leave time will not be approved if participation conflicts with a regularly scheduled day to work.

Please email interest TO: [email protected] CC [email protected] and [email protected].

Tow Alert - Old Parking Passes

2021 passes are valid until further notice. Employees using 2020 or older parking passes will be towed. For additional questions or assistance, please contact [email protected].

All badged employees can continue to park free of charge in the upper levels of PHL’s garages, regardless of how many days they will be parked in the garage. Employees should pull a ticket to enter the garage and then show their badge when exiting. Employees without their badges will be charge the appropriate daily rate. Employees are not permitted to park in short-term parking (ground level of the garages). Employees who park in short-term locations will be charged the appropriate short -term rates. All employees are reminded to follow the posted speed limit and all safety regulations when using the garages. Questions about garage parking should be emailed to [email protected].

REMINDER: The Division of Aviation has developed a new parking permit system for all parking lot areas at PHL. Eligible parking card applicants are required to submit their permit application via the intranet here.

Airport Investment Education Webinar Series

Airport Investment Education Webinar Series is now open for registration in PHL University! Login here. Search for Airport Investment Education.

Tuesday July 29th 1:00 PM – 2:00 PM: Day 1 Young Investors - Unique considerations for younger members of deferred comp and how to engage with your retirement goals.
Wednesday July 30th 1:00 PM – 2:00 PM: Day 2 Investing 101 - An overview of the basic building blocks of investing including investment concepts involved with Deferred Comp.
For more information contact:
1. James C Stretch III ChFC - 610-505-7970 or [email protected] OR
2. Jason Salmon CFP(r) 215-869-0335 or [email protected]

Online Sexual Harassment Training for Employees - Update

On June 18th, the current online Sexual Harassment Prevention training will be replaced with a new online training deck in SmarterU/Learning Management System (LMS). The format is a PowerPoint presentation with a “voice over” added for the online presentation of slides. The implementation of the new training deck will be a seamless process; employees will register using the same course title. If you encounter any technical issues accessing or operating the new training deck in the SmarterU/LMS please email [email protected].

Thursday, June 17, 2021

Tinicum Farmer’s Market 2021 marks the 9th year for Tinicum Farmer’s Market. Vendors grow and produce their own products – providing fresh, quality goods and promoting local businesses.

Live music, games, and fun for the whole family! Enjoy delicious hot food, donuts, crafts, homemade soaps, dog treats, specialty sauces, candies, and more!

Every other Wednesday June 16th – September 22nd

4:30pm - 7:30pm

Governor Printz Park

101 Taylor Avenue, Essington, PA 19029

Wednesday, June 16, 2021

Early Retirement Program (ERP) Update

Employees will receive an appointment with HR on their last day worked to sign their severance agreement and return any equipment to IT.
Early Retiree Tuesdays!! – every Tuesday through July 13, HR is hosting onsite, information sessions, from 11:00 AM to 1:00 PM in the HR Training Room. Please use this as an opportunity to ask questions and review paperwork with HR staff.
For general questions related to the program such as deadlines and the process, please direct them to [email protected] or the HR hotline at 215-863-3947.

City’s 9th Policy Statement re: COVID-19

On June 11, the City issued their 9th Policy Statement re:COVID-19, attached. Highlights include:

Onsite/Offsite Work –
1. Onsite work must be performed in accordance with the City’s Safe Return to Work Guidelines which include a general Safety checklist.
2. Departments may permit employees to work virtually subject to the guidelines set forth in the Virtual Return to Work Policy for City Employees.
Public Health Guidelines –
1. Employees should follow guidance from the Department of Public Health as to when quarantine/isolation is necessary, attached.
Leave Usage –
1. General leave usage must now be used for non-workplace based COVID-19 quarantines or an employee will be marked AWOL.
2. Employees will only be granted COVID Excused Time if they are required to self-quarantine at the direction of a departmental safety officer or human resources professional due to close contact with an individual potentially infected with COVID-19 while at work.
3. Fully-vaccinated employees who provide proof of their vaccination status before December 31, 2021 may receive four hours’ special compensatory time.

The Airport is updating our PHL/PNE Safe Work Playbook in accordance with the updated guidelines. The City and Airport continue to follow CDC guidelines.

Questions regarding this policy may be sent to [email protected]

Friday, June 11, 2021

Early Retirement Program (ERP) Update

Last Day Worked – Employees will receive an appointment with HR on their last day worked to sign your severance agreement and return any equipment to IT.
ERP welcomes ERT - Early Retiree Tuesdays!! - Beginning Tuesday, June 15 and every Tuesday through July 13, HR will host onsite, information sessions, from 11:00 AM to 1:00 PM in the HR Training Room. Please use this as an opportunity to ask questions and review paperwork with HR staff.
For general questions related to the program such as deadlines and the process, please direct them to [email protected] or the HR hotline at 215-863-3947.

Extending AL Days for City Employees

ALL City employees will be allowed to roll over any remaining AL Days as of June 30th to September 30th. Employees will be required to utilize their FY21 AL Day balance by September 30th.

Nationwide Workshop Series

June 15th

12:00 PM

Woman & Retirement

The special considerations impacting women as the move into and live in retirement.

June 16th

12:00 PM

Investing 101

An overview of the basic building blocks of investing including investment concepts involved with Deferred Comp.

June 17th

12:00 PM

Preparing for & Living in Retirement

An overview of what you need to know as you prepare to retire from the City of Philadelphia. The options you have with Deferred Comp in retirement and how to continue the relationship.

June 17th

7:00 PM

How to Enroll in Deferred Comp (457)

An overview of the Philadelphia Deferred Comp plan. We will cover how to enroll, what your options are, and the benefits that the plan offers.

June 22nd

2:00 PM

Social Security

In this presentation, we'll focus on the Social Security rules you should know and discuss how to incorporate Social Security income into your retirement income plan.

June 23rd

9:00 AM

How to Enroll in Deferred Comp (457)

An overview of the Philadelphia Deferred Comp plan. We will cover how to enroll, what your options are, and the benefits that the plan offers.

June 24th

12:00 PM

Healthcare

In this presentation, you'll learn about what Health Care can cost in retirement, what Medicare does and doesn't cover, and how you can plan for those costs.

Thursday, May 27, 2021

Employee Free Garage Parking Program Update

Please note the following changes to the employee free garage parking program.

All employees that work in Terminals A, B and C must park in the upper levels of Garage A (above Short Term).
All employees that work in Terminals D, E and F must park in the upper levels of Garage E/F.
Employees should park in the top levels of the respective garage first, filling up the roof levels first and then filling in on progressively lower levels from there. This will help to decrease time spent looking for both employees and passengers. It will also leave space on lower levels to accommodate our customers.

The parking process remains the same:

Pull into Garage A or E/F and pull a ticket
Park on the top levels of the garage (above Short Term)
Write your SIDA badge number and sign your name on the garage ticket (employees without SIDA badges must include their company name and employee ID number)
Exit through staffed gates only
Show employee badge and ticket when exiting through the staffed gate.

Wednesday, May 26, 2021

Early Dismissal Friday, 5/28 and City Closure Monday, 5/31

The City will be closed on Monday, May 31st and we will have early dismissal at 1pm on Friday, May 28th.

Early Payroll Closing

Payroll will be closing on Sunday, May 30th at 2:00 pm. For COP OTL Employee Self Service Users - please ensure you enter your time into COP OTL Employee Self Service Time by the close of business day on Friday, May 28 or no later than Saturday, May 29 at 3:00 pm.

Reminder: Statements of Financial Interests required by the State Ethics Act (State Form) must be filed by June 1, 2021.

Airport employees required to complete the State form should have received emails from the Board of Ethics on 2021 filing instructions and resources. Please check your junk or spam folders for emails from [email protected].

Please do not file by using the State's website. File online at financial-disclosure.phila.gov or here . The online system will provide instructions as you complete each section.

Need login help? Email [email protected]. LINK: Financial Disclosure FAQs.

Have questions about how to file or what to disclose?

To learn more, join the 30-minute Financial Disclosure 101 information session via Zoom at noon on Thursday, May 20. The session will highlight changes for City Form filers and answer FAQs about both the State and City Forms.

Can't make it to training but have questions? We are here to help! Contact Board of Ethics staff at [email protected] to request advice or filing assistance.

Extending AL Days for City Employees

The City will be allowing all City employees to roll over any remaining AL Days as of June 30th, to September 30th. Employees will be required to utilize their FY21 AL Day balance by September 30, 2021.

Employee Injury Notice - Concentra Airport Holstein Ave - Update for Friday 5/28

Concentra Airport location will NOT have a City credentialed physician available Friday, May 28, 2021. Please advise injured workers to seek medical attention at the WorkNet Navy Yard location below Friday (5/28) only:

WorkNet at the Navy Yard - 4050 S 26th St Suite 140, Philadelphia, PA 19112

NEW Training Available in PHL University

Course Name: Project Management: Managing Multiple Priorities, Projects, and Deadlines

Category: Professional Development

Course Description: This new E-learning course will help participants gain more control over managing their time, tasks, and priorities. They will learn to prioritize deadline projects, manage conflict demands, reduce pressure and stress and manage multiple priorities with confidence.

LINK: Managing Multiple Priorities, Projects & Deadlines

Early Retirement Program – OPT-IN PERIOD ENDS FRIDAY, MAY 28

3 DAYS LEFT TO OPT-IN! If you do not submit your opt-in form, you will be deemed as not interested in the program and therefore, no longer eligible to participate.

For those who have opted in:
1. if you do not return your last day worked form, July 16 will be used as your retirement date on your severance agreement.
2. severance agreements are expected to be delivered to Aviation HR on June 1 and will be mailed overnight to employees.
For general questions related to the program such as deadlines and the process, please direct them to [email protected] or the HR hotline at 215-863-3947.
For a more detailed discussion, 1:1 appointments are available. Please call 215-863-3947 to request an appointment with HR.

Friday, May 21, 2021

Ready.Set.Philly! Focus Group – May 25 @ 11AM

You may have heard about Ready.Set.Philly!, the City return-to-workplace collaborative initiative! Ready.Set.Philly! is working with Willis Towers Watson to conduct virtual focus groups intended to gather employee feedback about a return to the city and workplace.

The virtual focus group combines the reach of an employee survey with the richness of a traditional employee focus group, online. The use of Artificial Intelligence provides for real-time analytics which allows for understanding the major themes for each question and then responding flexibly to those themes by asking new questions. For employees, it’s engaging, quick and easy. For Ready.Set.Philly! it will provide insight about what excites and concerns employees about returning to the city and the workplace. This will allow Ready.Set.Philly! to better understand what to communicate and what to address in the coming months.

Each virtual focus group can accommodate 1,000 employees simultaneously and we encourage you to participate if you can!

The last focus group will meet on May 25th at 11AM, and run for 45 minutes.
Please see the attached invite and flyer, which includes the link to enter the focus group.

If you have questions about the focus groups, please contact Angela Val, [email protected], Executive Director of Ready.Set.Philly! or Michelle Histand, [email protected], Deputy Executive Director.

Thursday, May 20, 2021

Early Retirement Program

8 DAYS LEFT TO OPT-IN! If you do not submit your opt-in form, you will be deemed as not interested in the program and therefore, no longer eligible to participate.
For those who have opted in:
1. if you do not return your last day worked form, July 16 will be used as your retirement date on your severance agreement.
2. severance agreements are expected to be delivered to Aviation HR on June 1 and will be mailed overnight to employees.
For general questions related to the program such as deadlines and the process, please direct them to [email protected] or the HR hotline at 215-863-3947.
For a more detailed discussion, 1:1 appointments are available. Please call 215-863-3947 to request an appointment with HR.

Return-to-Work

The Airport is working with City of Philadelphia officials to create a Return-to-Work Action Plan in anticipation of all City offices fully re-opening on July 6. While the Airport has been open the entire pandemic, this will impact our employees working remotely. Universal indoor masking is required for anyone on Airport premises and when operating vehicles per the TSA. Over the coming weeks, we will share more information with you regarding the full set of safety protocols and policies that will be in place come July 6th.

Remote Work Survey ENDS FRIDAY, May 21!

As the City begins to plan for the eventual return to work for our remote workforce, we'd like to better understand your thoughts and concerns surrounding the COVID-19 pandemic, City's efforts to keeping you safe, and returning to work onsite.

We would appreciate it if you would take the time to complete this anonymous survey. If you would like a personal response to your individual comments, please enter your name and email address at the end of the survey, and a representative from HR will contact you directly. The City is still working to determine a timeline for when we may welcome back our remote employees - your responses will help us with that process and we are committed to providing employees ample notice as to when remote workers can return to the office.

SURVEY LINK: https://www.surveymonkey.com/r/RTLNJP7
IMPORTANT: This survey will be closed on Friday, May 21th

Reminder: Statements of Financial Interests required by the State Ethics Act (State Form) must be filed by June 1, 2021.

Please do not file by using the State's website. File online at financial-disclosure.phila.gov or here . The online system will provide instructions as you complete each section.

Need login help? Email [email protected]. LINK: Financial Disclosure FAQs.

Have questions about how to file or what to disclose?

Can't make it to training but have questions? We are here to help! Contact Board of Ethics staff at [email protected] to request advice or filing assistance.

Thursday, May 13, 2021

On May 11th, the City announced that many COVID-19 restrictions, including those related to office work, will be lifted on May 21st with a full restoration of all activities as of June 11th. In addition, all City offices will re-open to both employees and the public on July 6th. Universal indoor masking will still be required for both employees and members of the public entering City facilities.

The Airport is working with City of Philadelphia officials to create a Return to Work Action Plan. Over the coming weeks, we will share more information with you regarding the full set of safety protocols and policies that will be in place come July 6th.

Remote Work Survey Opens Today!

SURVEY LINK: https://www.surveymonkey.com/r/RTLNJP7
IMPORTANT: This survey will be closed on Friday, May 21th

Tuesday, May 11, 2021

2021 Aviation Window Program (Early Retirement Incentive Program)

30-day Opt-in/Opt-out Window

As of April 28, 2021 - the 30-day window to opt-in/out the Early Retirement Plan is open! This is a unique opportunity for eligible employees to volunteer to retire early without penalty. Opting in is not a commitment to retire but begins the process to personalize a severance agreement for you. Eligible employees who volunteer will have a 30-calendar day window to opt-in/out, 45 days to review the retirement package, and a final 7 days to revoke participation.

Division of Aviation HR mailed information packets via express mail (to address on record) and emailed digital copy to all eligible employees with an email address on file. Hard copies, for eligible employees, are also available in Human Resources, Terminal E – 3rd floor, Monday – Friday, 10AM-2PM.

Opt-in/Opt-out forms must be returned to HR by uploading and emailing to [email protected] or by dropping off to HR, Terminal E-3rd floor, no later than May 28, 2021. Failure to return the 30-Day Window form will be deemed as opting out of the program and you will no longer be eligible for this early retirement program.

General Information Sessions

The last of the General Information Sessions including HR, Board of Pensions, Benefits and Nationwide (Deferred Compensation) are scheduled this week as follows:

Wednesday, May 12, 2021 at 10AM and 4PM.

Join Zoom Meeting

https://us02web.zoom.us/j/82117082024?pwd=Qjl2ME84RWdIUjZSd1VZVFQ0Smdadz09

Meeting ID: 821 1708 2024
Passcode: 054261
Dial by your location
+1 646 558 8656 US (New York)

Please note the 12:00AM session scheduled for Wednesday; May 12 is cancelled.

Reminder: Statements of Financial Interests required by the State Ethics Act (State Form) must be filed by June 1, 2021.

Please do not file by using the State's website. File online at financial-disclosure.phila.gov or here . The online system will provide instructions as you complete each section.

Need login help? Email [email protected]. LINK: Financial Disclosure FAQs.

Have questions about how to file or what to disclose?

Can't make it to training but have questions? We are here to help! Contact Board of Ethics staff at [email protected] to request advice or filing assistance.

Thursday, May 6, 2021

Retiree Seminar – May 13, 2021 - 12:30PM-2:00PM

For Medicare Eligible (age 64+) Employees & Spouses enrolled in the City Administered Plan

Learn when and how to apply for Medicare, requirements, avoiding costly penalties, and how Medicare works with your CAP medical benefits. To register, email [email protected] – SUBJECT line: May 13th, to inform that you would like to attend. A confirmation email with the seminar link will be sent to you. Limited space available. See attached CAP Retiree Medicare Seminar flyer for further information.

PHL University – NEW SUPERVISORY COURSE AVAILABLE NOW!

Course Description: In this new E-learning course, supervisors will learn how to deal with passive aggressive employees. Perhaps they respond to conflict by shutting others out and giving them the “silent treatment” rather than addressing issues head on. Or maybe they pretend to accept responsibility for tasks, only to come up with excuses for not doing them later. You may not immediately recognize these actions as being passive aggressive. However, in this training, we will address why people act this way, the effect on the workplace and how to effectively manage this behavior. LINK HERE: E-Learning How to Manage Passive Aggressive Behavior Training Course 2021

Juneteenth

For calendar year 2021, Juneteenth, Saturday, June 19, 2021 is a recognized holiday. Please note: because the holiday falls on a Saturday, civil service employees will receive Holiday Comp. Exempt employees will receive an AL Day which may not be taken prior to the date of the holiday and must be used by 6/30/21.

Special Compensation for Vaccinated Employees:

In a continuing effort to promote the need for all employees to receive the Covid-19 vaccination and recognize employees who do, employees can now receive special compensation time for receiving their vaccination. Please refer to the updates below.

Employees will not be required to utilize leave time to attend the clinics being held through the City’s Workforce COVID-19 Vaccination Program. Additionally, employees are now eligible to receive 4 hours of Special Compensation time (Special Comp) when they provide proof, in the form of an official vaccination card, that they have completed their schedule of vaccination prior to December 31, 2021. Employees will not receive Special Comp if vaccination card is uploaded after December 31, 2021.
This benefit is retroactive so those employees who have already completed their vaccination schedule will also be granted the 4 hours of Special Compensation time. This does not apply to employees eligible for interest arbitration.
After employees upload the vaccination card to OnePhilly, Special Comp will be processed by OnePhilly and posted to employees’ Accruals. This process is generated bi-weekly.
Once Special Comp is posted to employees’ Accruals, employees can use it. In the hours type section of the timecard, select “Special Comp Used”. Employees will only receive 4 hours.
Special Comp does not have an expiration date.

Vaccination Card in OnePhilly:

A new form function “Provide Proof of Vaccination” has been created in COP Employee Self Service. This will allow employees to enter their vaccination information.
If vaccinated, an image of the employee's Proof of Vaccination card will be stored in the OnePhilly system as a document of record. The document type, “COVID Vaccination” will be selected to enter the vaccination information.

Illustrative instructions attached: Uploading vaccine card in OnePhilly.

Nationwide (Deferred Comp) May Educational Workshop Series

May 11th

12:00 PM

Roth

May 12th

12:00 PM

Managing Your Deferred Comp

A walk through of www.philly457.com and the online tools available to support members

May 13th

12:00 PM

Deferred Comp: An Overview

A review on the features available in the Deferred Comp Plan. The support, education, and guidance that Deferred Comp can provide to you.

May 13th

7:00 PM

How to Enroll in Deferred Comp (457)

An overview of the Philadelphia Deferred Comp plan. We will cover how to enroll, what your options are, and the benefits that the plan offers.

May 18th

12:00 PM

Women & Retirement

The special considerations impacting women as the move into and live in retirement.

May 19th

12:00 PM

Investing 101

An overview of the basic building blocks of investing including investment concepts involved with Deferred Comp.

May 20th

9:00 AM

How to Enroll in Deferred Comp (457)

An overview of the Philadelphia Deferred Comp plan. We will cover how to enroll, what your options are, and the benefits that the plan offers.

May 25th

12:00 PM

Debt Management

The best practices to manage and control your debt. We will cover different types of debt and how they can impact you.

May 26th

12:00 PM

Preparing for & Living in Retirement

An overview of what you need to know as you prepare to retire from the City of Philadelphia. The options you have with Deferred Comp in retirement and how to continue the relationship.

May 26th

4:00 PM

How to Enroll in Deferred Comp (457)

An overview of the Philadelphia Deferred Comp plan. We will cover how to enroll, what your options are, and the benefits that the plan offers.

May 27th

9:00 AM

How to Enroll in Deferred Comp (457)

An overview of the Philadelphia Deferred Comp plan. We will cover how to enroll, what your options are, and the benefits that the plan offers.

Tuesday, May 4, 2021

Announcement of Deputy Director of Strategic Partnerships

The Division of Aviation has announced the selection of Kate Sullivan for the position of Deputy Director of Strategic Partnerships.

Sullivan will provide strategy and oversight of the core business-to-business and business-to-consumer marketing functions for PHL and PNE, including Air Service Development, Marketing & Branding, and Guest Experience. She will consolidate external and passenger-facing functions to build new capacities, programs and initiatives that market the airport across its core stakeholder audiences.

"During her tenure, Kate has proven a thoughtful, committed and empowering leader,” said Jim Tyrrell, Chief Revenue Officer. "I am confident that she will continue to excel in this new capacity.”

Sullivan joined the Division of Aviation in 2019 as the Director of Marketing and Branding. Prior to joining the airport, she was the Vice President of Digital Engagement at Harte Hanks, focusing on product innovation, social media strategy and content marketing. She is a member of the Airport Council International-North America (ACI-NA) and the American Association of Airport Executives (AAAE).

Reporting to the Chief Revenue Officer, Sullivan will engage airport stakeholders, city and community organizations and trade groups, while developing partnerships to promote the PHL gateway brand and the Greater Philadelphia regional brand across air travel, tourism, and hospitality.

Monday, May 3, 2021

30-day Opt-in/Opt-out Window - 2021 Aviation Window Program (Early Retirement Incentive Program)

General Information Sessions including HR, Board of Pensions, Benefits and Nationwide (Deferred Compensation) are scheduled this week as follows:

Tuesday, May 4

10AM, 4PM and Midnight

Wednesday and Thursday, May 5 & 6

10AM and 4PM

Join Zoom Meeting
https://us02web.zoom.us/j/82117082024?pwd=Qjl2ME84RWdIUjZSd1VZVFQ0Smdadz09
Meeting ID: 821 1708 2024
Passcode: 054261
Dial by your location
+1 646 558 8656 US (New York)

Wednesday, April 28, 2021

TONIGHT: NBC10 and Telemundo62 Bilingual COVID-19 Phone Bank and Digital Forum

NBC10 and Telemundo62, in partnership with the New Jersey Department of Health and Pennsylvania Department of Health, will host a bilingual phone bank tonight, April 28, from 5 - 7 p.m. Medical staff from the New Jersey and Pennsylvania Health Departments will be on hand to answer viewer questions and concerns regarding the COVID-19 vaccine. Assistance will be available in both English and Spanish. NBC10 and Telemundo62 will announce the toll-free numbers at 5 p.m. tonight.

Following the phone bank, the stations will host a bilingual digital forum at 7-7:30 p.m. on Telemundo62.com and Facebook Live with medical experts from NJ and PA health departments. The forum will be moderated by Telemundo62 investigative reporter Yaima Crespo and feature medical experts with the Health Departments, including:

Andrea Martinez-Mejia, Chief of Staff, New Jersey Department of Health
Amanda Medina-Forrester, Executive Director, Office of Minority and Multicultural Health, New Jersey Department of Health
Dr. Meg Fisher, Special Advisor to the Commissioner, New Jersey Department of Health
Dr. Denise Johnson, Pennsylvania Acting Physician General, Pennsylvania Department of Health

Monday, April 26, 2021

2021 Aviation Window Program (Early Retirement Incentive Program)

The Early Retirement Plan bill was unanimously passed by City Council and received the Mayor’s signature on April 14, 2021. This is a unique opportunity for eligible employees to volunteer to retire early without penalty. Employees who volunteer (opt-in) will also receive additional benefits outlined below. Eligible employees will have a 30-calendar day window to opt-in, 45 days to review the retirement package, and a final 7 days to revoke participation.

Who is eligible?

Active Division of Aviation employees who are:
- Vested as of March 31, 2021
- Within 5 years of minimum retirement age, or eligible for retirement

The benefits:

Eligible employees who opt-in to the Early Retirement program will
- Retire without penalty
- Receive a one-time bonus of $1,000 per year of service
Eligible employees who are 59 or younger are eligible for:
- Up to one year of medical benefits (medical, dental, prescription and vision) through COBRA under current plan, or
- A one-time payment of $5,000 if medical coverage is waived

Division of Aviation HR is sending information packets via express mail (to address on record) and digital copy to all eligible employees which includes:

Message from CEO Chellie Cameron
Copy of the Ordinance detailing the 2021 Window Program
30-Day 2021 Window Program Opt-in/out form
FAQs
Sample severance agreement
A schedule of general information sessions hosted by DOA HR
Contact sheet for HR, Board of Pensions, Deferred Compensation, and Benefits
Checklist of enclosures
Benefits Information Sheets

Hard copies are also available in Human Resources, Terminal E – 3rd floor.

Upon receipt, eligible employees may forward inquiries to [email protected] or contact HR’s Message Center at 215-863-3947 (EZHR). A member of the HR team will respond to your voicemail within 24 hours.

To review where your packet is being mailed, please take the opportunity to review your contact (personal) information in OnePhilly (Employee Self Service). See OnePhilly Employee Self-Service User Guide v2 for assistance.

Tuesday, April 20, 2021

Vaccinations for Airport Employees

The City of Philadelphia has just announced that any person who lives or works in the city is eligible to get a COVID-19 vaccination at the Center City Vaccine Center or the Esperanza Community Vaccination Center. This means that all airport badge holders are now eligible for vaccines distributed through the city. Here’s what you need to know:

Airport employees may walk-up for a vaccine or schedule by calling 3-1-1.
You will need to show proof of residency (piece of mail will suffice) OR proof of work in the city (airport badge), but do not need to have a photo ID. No one will be asked about immigration status. Both sites are using the Pfizer vaccine, which is two doses with three weeks in between.
- Center City Vaccine Center
  - Pennsylvania Convention Center, 100 N. 12th Street (12th and Arch Streets)
  - Walk-up availability is from 8:00 am—4:00 pm, seven days a week.
- Esperanza Community Vaccination Center
  - 4261 N 5th Street – Entrance to clinic is on 4th and Bristol
  - Walk-up availability on Monday and Tuesday, from 7 am – 2 pm, Wednesday from 12 – 7 pm, and Saturday and Sunday from 9 am – 4 pm. This clinic is closed on Thursdays and Fridays.

Thursday, April 15, 2021

No appointment Needed - Infrastructure Employees - Workforce Clinics Available for Eligible Dependents

As of April 14th, all City of Philadelphia Critical Infrastructure employees eligible for the COVID-19 vaccine are no longer required to schedule appointments for the City of Philadelphia Workforce Vaccination Program clinics. These employees may go to the clinic location and time most convenient to them on the attached flyer. Instructions on what to bring are also included.

Please be advised that the City sponsored COVID-19 vaccination clinics are now extending this opportunity to dependents of the employees covered by the employee’s health insurance. Dependents must be eligible under the Philadelphia Department of Health’s Vaccine Priority Recommendation. Note that the City is expanding eligibility to Phase 2 on Monday, April 19.

Monday, April 12, 2021

Vaccination Opportunity

We have been working for several weeks to secure vaccinations for Airport staff and are happy to share that the City has set up vaccination sites for employees. Over the next 2 weeks, PHL/PNE employees have been allocated twelve (12) slots, each day, to receive the vaccination at the below locations. Airport appointments are being scheduled on a first come, first serve basis, beginning Thursday, April 15, 2021.

Philadelphia Gas Works – 800 Montgomery Ave
Gustine Recreation Center – 4868 Ridge Ave
Municipal Services Building – 1401 JFK Blvd.

If you are interested in receiving the vaccination, please send the bulleted information below to [email protected], [email protected] or [email protected] by close of business Thursday, April 15, 2021. In addition to signing up the employee will have to fill out a consent form and an employee form. You will receive both forms when you are notified of your scheduled day and time slot, if selected.

Name (first and last)
Cell number for contact
Date of Birth
Payroll number

Questions regarding this process may be forwarded to [email protected] , [email protected] or [email protected] .

COVID-19 Antibody Testing for Airport Employees: Clinic Details

Below are specifics on the test collection clinics scheduled for Tuesday 4/13, and Wednesday 4/14 in the Tour Room between terminals C and D. Hours of the clinic will be 7:15AM – 4:15PM on both days.

First Letter of Last Name A - D: Tuesday 4/13, 7:15AM – 11:30AM

First Letter of Last Name E - L: Tuesday 4/13, 12:00 – 4:15PM

First Letter of Last Name M - R: Wednesday 4/14, 7:15AM – 11:30AM

First Letter of Last Name S - Z: Wednesday 4/14, 12:00 – 4:15PM

To ensure that you can get into the clinic quickly and to avoid long wait times, it is preferred that you follow a loose appointment schedule based on the first letter of your last name (see table below). If you are not able to come during the time assigned below – no problem, come whenever you can during any of the clinic hours on either day. If most participants can come during the assigned dates and times below, this will help ensure a steady clinic flow.

You will also need to complete and sign the consent form attached to the email received from the Department of Health. For those without access to a printer, there will be blank copies available at the clinic.

Thursday, April 8, 2021

Airport Early Retirement Incentive Program

Today, the Early Retirement Plan bill was unanimously passed by City Council and is now pending the Mayor’s signature. Once this occurs, DOA HR will announce and host information sessions for eligible employees. No action is required from interested employees at this time. Please take the opportunity to review and update your contact (personal) information in OnePhilly (Employee Self Service). See OnePhilly Employee Self-Service User Guide v2 for assistance.

“Flawless Presentations” – NEW e-learning course added to PHL University!

Added today, this new course provides tips and information on mastering public speaking and presenting in a virtual platform. Whether you are new to giving speeches or a seasoned speaker, you will get tips on writing a speech that will fine-tune your skills. Later this month, lookout for the launch of our second E-learning training course, “Train the Trainer” that will provide instruction, coaching, and feedback to prepare those who facilitate training courses and workshops. Log-in to PHL University to check out our E-learning training courses currently offered and stay tuned for next month to see what other E-learning courses will be added to the training calendar! For more information or any issues with logging into PHL University, please contact the Training and Development Unit at [email protected].

Workforce Vaccination Clinics

We are happy to announce that the City of Philadelphia has partnered with CVS Health to launch several employee-specific clinics starting the week of April 12th for employees in 1C, as well as any other 1A / 1B employees who have not yet been vaccinated.

The CVS clinics will be held Tuesday through Saturday and will have a mix of day and evening hours. The primary site locations are as follows:

PGW Headquarters (800 Montgomery Ave.),
Gustine Rec Center (4700 Ridge Ave.),
Municipal Services Building (Saturdays only)

Appointments for these clinics specifically will generally be self-scheduled online via a link provided by CVS and sent by email to employees identified by departments as eligible or who expressed interest through the Workforce Vaccination Interest Form. Employees able to schedule one of the available appointments will be instructed to inform their supervisor so they can plan accordingly.

The initial focus of the employee clinics in 1C will be on employees in sanitation, maintenance / custodial and critical infrastructure / utilities functions and will expand to the remainder of employee groups in 1C throughout the month.

COVID-19 Post-vaccination health and safety

The CDC recently introduced new guidance that allows small groups of vaccinated individuals to have small, unmasked indoor gatherings. This is a welcome change for friends or families who have been able to receive the vaccine and can safely reunite; however, it should not change the way that you protect yourself or people who are unvaccinated. The CDC still encourages the following measures, regardless of your vaccination status:

Wearing a mask in public and when around other unvaccinated people
Practicing hand hygiene and social distancing
Avoiding gathering with unvaccinated people from more than one household
Avoiding crowded, poorly ventilated areas
Avoiding medium or large-sized gatherings
Delaying domestic and international travel
Continually monitoring for symptoms of COVID-19

COVID-19 is still a very real and present risk. It takes all of us to continue to control the spread of this virus, so please be vigilant in protecting yourselves and each other.

City of Philadelphia COVID-19 Vaccination Program

IMPORTANT UPDATE: ALL DOA EMPLOYEE TITLES ARE CLASSIFIED AS 1C. However, based on underlying health conditions and/or age, an employee may be classified as 1B.

The City plans to provide the COVID-19 vaccine to employees and embedded contractors eligible to be vaccinated under Phases 1B or 1C. To help answer questions you might have about the vaccine, please see the City’s COVID-19 Vaccine Program FAQ. To help answer questions you might have about the vaccination program and leave usage, please see Office of Human Resources FAQ.

If you are interested in receiving the vaccine through the City, please complete the interest form found HERE or visit https://redcap.phila.gov/surveys/?s=MXF9E7PPCP. This form is an expression of interest to obtain the COVID-19 vaccine for City personnel and embedded contractors. It is not a registration form; however, you will not be able to be vaccinated with the City of Philadelphia unless you have completed this expression of interest form.

Please do not complete this form if you do not wish to receive the COVID-19 vaccination or if you’ve already been vaccinated. Please do not forward this email or the share interest form link.

Questions may be directed to [email protected]

MORE DETAILS FROM THE CITY ARE EMBEDDED BELOW IN THE CITY’S EMPLOYEE NEWSLETTER!

City Mandated Sexual Harassment Training

In accordance with the City’s Home Rule Charter (Article IV, 4-300), Sexual Harassment training for all staff is mandatory. Educating staff with the knowledge and resources necessary to identify, refrain from and report sexual harassment is vital to the City’s commitment to safe, inclusive and harassment-free workspaces. The Department of Labor (formerly the Mayor’s Office of Labor Relations) provides an e-learning course through the city’s Learning Management System (LMS): Sexual Harassment Prevention Training – Online for Employees.

NOTE: Training & Development is working on a separate training for staff without easy access to City-issued computers—more details to come.

Employees:

We ask all DOA employees, with computer access, to complete this mandatory training by September 30, 2021. The course takes approximately 30-40 minutes to complete. You must complete the course and exam with a score of 100% to receive credit.

See SmarterU Login Instructions to access the online course through the City’s LMS. LMS automatically tracks completion of the course—no need to notify HR.

Questions about accessing the training in the City’s LMS? Contact: [email protected] , LMS Program Manager.

Supervisors:

Supervisors and managers are required to attend “in-class” Sexual harassment trainings. Training & Development is working on a separate training schedule for supervisors.

Tuesday, April 6, 2021

Registration Still Open for Pennsylvania Department of Health Free Antibody Testing Program

Registration is still open for all PHL employees that would like to participate in the Pennsylvania Department of Health's free COVID-19 antibody testing program. All airport employees, including those who have already received a COVID-19 vaccination, are eligible to participate.The Department of Health will conduct the testing in the PHL Tour Room in the C/D Terminal Connector on April 13 and 14 (registered employees will receive an email from the Department of Health with testing details).

Antibodies are proteins that a person makes after they are infected or after they have been vaccinated to help recognize and fight off infection when exposed to the same virus in the future. The antibody testing will help the Department of Health better understand how much infection has occurred among an essential workforce that has been unable to work from home and develop better ways to protect workers, reduce spread and allow safer travel so that the aviation industry can continue to operate. Employees will learn if they have antibodies to COVID-19 and if they have protection from future exposures. For those that have been vaccinated, the test will indicate if they had a good reaction to vaccine and are protected. Those without antibodies are vulnerable to infection.

Participation is completely voluntary and involves:

Submitting a consent form
Answering a short questionnaire
Allowing a nurse to collect one tube of blood to only be tested for COVID-19 antibodies

Employees that would like to participate can register online by clicking here or scanning the QR code found on this document. For more information, call 717-571-3875 or email [email protected].

Thursday, April 1, 2021

PHL/PNE Employee Newsletter April 2021

The April 2021 edition of the PHL/PNE employee newsletter is now available. The digital version of the newsletter can be accessed at https://www.phl.org/newsroom/april2021-newsletter. Have a good month.

Thurs-yay! - Water Cooler Conversations - Springtime "Bunny-Hop" Bingo Edition

Hooray! It's bunny season, so hop on over to Thurs-YAY! Water Cooler Conversations, on Thursday, April 8th to play a fun game of "Bunny-Hop Bingo and win special prizes! Thurs-YAY! Water Cooler Conversations allow employees to engage with each other, reconnect and relieve some stress! Questions related to this event may be forwarded to [email protected].

Deferred Compensation - April Educational Workshop Series

April 6th

12:00 PM

How to Enroll in Deferred Comp (457)

An overview of the Philadelphia Deferred Comp plan. We will cover how to enroll, what your options are, and the benefits that the plan offers.

April 7th

12:00 PM

Managing your Money

A review of the basics of money management including Cash flows and Assets.

April 8th

12:00 PM

Young Investors

Unique considerations for younger members of deferred comp and how to engage with your retirement goals.

April 13th

12:00 PM

Roth

April 14th

12:00 PM

Debt Management

The best practices to manage and control your debt. We will cover different types of debt and how they can impact you.

April 14th

4:00 PM

How to Enroll in Deferred Comp (457)

An overview of the Philadelphia Deferred Comp plan. We will cover how to enroll, what your options are, and the benefits that the plan offers.

April 15th

12:00 PM

Deferred Comp: An Overview

A review on the features available in the Deferred Comp Plan. The support, education, and guidance that Deferred Comp can provide to you.

April 20th

12:00 PM

Woman & Retirement

The special considerations impacting women as the move into and live in retirement.

April 20th

7:00 PM

How to Enroll in Deferred Comp (457)

An overview of the Philadelphia Deferred Comp plan. We will cover how to enroll, what your options are, and the benefits that the plan offers.

April 21st

12:00 PM

Investing 101

An overview of the basic building blocks of investing including investment concepts involved with Deferred Comp.

April 22nd

12:00 PM

Preparing for & Living in Retirement

An overview of what you need to know as you prepare to retire from the City of Philadelphia. The options you have with Deferred Comp in retirement and how to continue the relationship.

April 27th

12:00 PM

Social Security

In this presentation, we'll focus on the Social Security rules you should know and discuss how to incorporate Social Security income into your retirement income plan.

April 28th

9:00 AM

How to Enroll in Deferred Comp (457)

An overview of the Philadelphia Deferred Comp plan. We will cover how to enroll, what your options are, and the benefits that the plan offers.

April 29th

12:00 PM

Healthcare

In this presentation, you'll learn about what Health Care can cost in retirement, what Medicare does and doesn't cover, and how you can plan for those costs.

Airport Early Retirement Incentive Program

The City Council hearing to approve the Airport’s early retirement program occurred on Monday, March 22, 2021. Upon final approval of the program, DOA HR will host information sessions for eligible employees. No action is required from interested employees at this time.

COVID-19 Post-vaccination health and safety

Wearing a mask in public and when around other unvaccinated people

Practicing hand hygiene and social distancing
Avoiding gathering with unvaccinated people from more than one household
Avoiding crowded, poorly ventilated areas
Avoiding medium or large-sized gatherings
Delaying domestic and international travel
Continually monitoring for symptoms of COVID-19

COVID-19 is still a very real and present risk. It takes all of us to continue to control the spread of this virus, so please be vigilant in protecting yourselves and each other.

City of Philadelphia COVID-19 Vaccination Program

IMPORTANT UPDATE: ALL DOA EMPLOYEE TITLES ARE CLASSIFIED AS 1C. However, based on underlying health conditions and/or age, an employee may be classified as 1B.

Please do not complete this form if you do not wish to receive the COVID-19 vaccination or if you’ve already been vaccinated. Please do not forward this email or the share interest form link.

Questions may be directed to [email protected]

City Mandated Sexual Harassment Training

NOTE: Training & Development is working on a separate training for staff without easy access to City-issued computers—more details to come.

Employees:

See SmarterU Login Instructions to access the online course through the City’s LMS. LMS automatically tracks completion of the course—no need to notify HR.

Questions about accessing the training in the City’s LMS? Contact: [email protected] , LMS Program Manager.

Supervisors:

Supervisors and managers are required to attend “in-class” Sexual harassment trainings. Training & Development is working on a separate training schedule for supervisors.

Thursday, March 25, 2021

Pennsylvania Department of Health Offers Free Antibody Testing for Airport Employees

The Pennsylvania Department of Health is offering free COVID-19 antibody testing for all PHL employees, including those who have already received a COVID-19 vaccination. Antibodies are proteins that a person makes after they are infected or after they have been vaccinated to help recognize and fight off infection when exposed to the same virus in the future. The antibody testing will help the Department of Health better understand how much infection has occurred among an essential workforce that has been unable to work from home and develop better ways to protect workers, reduce spread and allow safer travel so that the aviation industry can continue to operate. Employees will learn if they have antibodies to COVID-19 and if they have protection from future exposures. For those that have been vaccinated, the test will indicate if they had a good reaction to vaccine and are protected. Those without antibodies are vulnerable to infection.

Participation is completely voluntary and involves:

Submitting a consent form
Answering a short questionnaire
Allowing a nurse to collect one tube of blood to only be tested for COVID-19 antibodies

Employees that would like to participate can register online by clicking here or scanning the QR code found on this document. For more information, call 717-571-3875 or email [email protected].

Thursday, March 25, 2021

What do you want to learn about this Earth Day?

On April 22nd from 12 to 1 p.m., we will offer a virtual sustainability lunch & learn for all DOA employees. We want your input to determine the topic of greatest interest. Please take this one-question survey to submit your vote by April 1st, https://www.surveymonkey.com/r/FGHTW8R, and contact Carly Shannon if interested in joining ([email protected]).

Airport Early Retirement Incentive Program

COVID-19 Post-vaccination health and safety

Wearing a mask in public and when around other unvaccinated people
Practicing hand hygiene and social distancing
Avoiding gathering with unvaccinated people from more than one household
Avoiding crowded, poorly ventilated areas
Avoiding medium or large-sized gatherings
Delaying domestic and international travel
Continually monitoring for symptoms of COVID-19

COVID-19 is still a very real and present risk. It takes all of us to continue to control the spread of this virus, so please be vigilant in protecting yourselves and each other.

City of Philadelphia COVID-19 Vaccination Program

IMPORTANT UPDATE: ALL DOA EMPLOYEE TITLES ARE CLASSIFIED AS 1C. However, based on underlying health conditions and/or age, an employee may be classified as 1B.

When registration is available, you will receive an email with instructions on how to schedule an appointment with the City of Philadelphia COVID-19 Workforce Vaccination Program.

Please do not complete this form if you do not wish to receive the COVID-19 vaccination or if you’ve already been vaccinated. Please do not forward this email or the share interest form link.

Questions may be directed to [email protected]

City Mandated Sexual Harassment Training

NOTE: Training & Development is working on a separate training for staff without easy access to City-issued computers—more details to come.

Employees:

See SmarterU Login Instructions to access the online course through the City’s LMS. LMS automatically tracks completion of the course—no need to notify HR.

Questions about accessing the training in the City’s LMS? Contact: [email protected] , LMS Program Manager.

Supervisors:

Supervisors and managers are required to attend “in-class” Sexual harassment trainings. Training & Development is working on a separate training schedule for supervisors.

Help Us Spread the Word

Positive news is often overlooked in times of crisis, but we know there are good stories to be told. Do you know of any PHL employees who have gone out of their way to help someone in need or make someone smile during this difficult time? Help us spread the word of the good things happening at PHL. Send your examples to [email protected]. We’ll choose some of the best stories to promote in articles in the PHL online newsroom and employee newsletter and in social media posts.

The best way to ensure you receive information from the City and DOA HR is to review/update your contact information in OnePhilly!

Please take the opportunity to review your personal information in OnePhilly (Employee Self Service). Having accurate information on file is critical in the event of an emergency and/or for life insurance and/or pension benefits. See OnePhilly Employee Self-Service User Guide v2 for assistance. To schedule a personal OnePhilly Training and Information Sessions please contact [email protected]. This is a great opportunity to address login issues, review and update your information and see what is new to OnePhilly. Sessions may be scheduled virtually or in-person. Appointment required.

Thursdays with HR

Join us for “Thursdays with HR” weekly at 11:00AM via Microsoft Teams. These weekly virtual sessions provide supervisors and managers the opportunity to meet with HR (and other managers) to discuss updates and address questions you may have. Topics covered to date include: HR/Rework policies and procedures, payroll updates, OnePhilly/UKG (Kronos) training, PHL University, Q&A and many more. If you have not received a calendar invitation to join, please reach out to [email protected].

Mental Health Resources

Penn Behavioral Health has hundreds of free articles, webinars, and resources for Work/Life Balance on their website. Employees may access this information by visiting: pennbehavioralhealth.org, then creating a profile using the Employer Code: PH033.

Re-designing the Employee Work Experience (Re-Work): Reminders for Managers and Supervisors

PHL/PNE RISE Mandatory Sessions

Friendly reminder of the NEW monthly mandatory sessions for managers/supervisors to provide you with resources and information, and embedded educational opportunities. All sessions are held virtually on Microsoft TEAMS beginning the 1st Thursday of the month in November (5th), from 11 am - 12 pm. Each session will be recorded for supervisors and managers who are (1) unable to attend the live session and (2) for those who would like to review the sessions later. Topics include communication, relationship building, diversity & inclusion, etc. Additionally, you will receive applicable HR, Re-Work and REAC updates. We look forward to seeing you there!

PPE

PHL and PNE remain committed to efforts to monitor employee health and safety during this pandemic. A friendly reminder that the following PPE is available to you for order from Central Services & Supplies:

Thermometers are available for employee’s to self- screen. Questions related to body temperature results above 100.4 degrees Fahrenheit may be forwarded to [email protected]. Questions related to thermometer allocations may be forwarded to the Re-Work committee.
Face Shields are available for Facilities staff only and can be ordered from Maximo. (Item number Z210299)
Disinfectant wipes can be ordered through Maximo. (Item number Z210298)

Thursday, March 18, 2021

Open Access for Targeted Zip Codes at the Center City Vaccination Center

Starting Wednesday, March 17, the City opened walk-up access to eligible people from 22 under-vaccinated zip codes to the FEMA-supported Center City Vaccination Center. The walk-up access will run for six days, through March 22.

This change is intended to provide easier access to COVID-19 vaccine for Philadelphians who live in zip codes that have the lowest rates of COVID-19 vaccinations. The City and FEMA are committed to the equitable distribution of vaccines. Across the country, FEMA is supporting state managed, locally executed Community Vaccination Centers, like the Center City Vaccination Center, in doing the most good for the most vulnerable populations.

The walk-up vaccinations will be open to those who meet Philadelphia’s Phase 1a and 1b eligibility criteria and can prove that they live in the following zip codes using an ID card, a piece of mail with an address, or a PHL City ID.

West and Southwest Philadelphia

19104
19131
19139
19142
19143
19151
19153

North Philadelphia

19122
19132
19133
19134
19140

Northeast and Lower Northeast Philadelphia

19116
19120
19124
19135
19136
19138
19141
19144
19149
19152

This opportunity is in addition to the current process in which vaccinations are provided to eligible Philadelphia residents by invitation from the City’s Vaccine Interest Form database. Again, the walk-up opportunity began March 17 and lasts through March 22, 2021 at the Center City Vaccination Center.

Residents seeking to get vaccinated through the open access program should arrive at the clinic before 5 p.m. and be prepared to wait outside to gain access; they should come dressed appropriately for that day’s weather. The entrance to the Center City Vaccination Center is on the northeast corner of 12th and Arch Streets. Screening starts outside of the Convention Center. For questions about who is currently eligible, please visit the City’s blog on COVID-19 vaccine eligibility.

City of Philadelphia COVID-19 Vaccination Program

IMPORTANT UPDATE: ALL DOA EMPLOYEE TITLES ARE CLASSIFIED AS 1C. However, based on underlying health conditions and/or age, an employee may be classified as 1B.

When registration is available, you will receive an email with instructions on how to schedule an appointment with the City of Philadelphia COVID-19 Workforce Vaccination Program.

Please do not complete this form if you do not wish to receive the COVID-19 vaccination or if you’ve already been vaccinated. Please do not forward this email or the share interest form link.

Questions may be directed to [email protected]

Airport Early Retirement Incentive Program

The City Council hearing to approve the Airport’s early retirement program will occur on Monday, March 22, 2021. Upon final approval of the program, DOA HR will host information sessions for eligible employees. No action is required from interested employees at this time.

Wednesday, March 17, 2021

Good Afternoon,

Yesterday’s senseless violence in Atlanta is yet another tragic example of a national surge of racially-motivated attacks and threats against Asian Americans. Violent acts against Asian American/Pacific Islander (AAPI) people have increased 150% in the past year due to hateful rhetoric brought on by the COVID-19 pandemic. Our thoughts and prayers are with the victims’ families during this difficult time. The Division of Aviation stands in solidarity with our AAPI colleagues and friends as we continue to fight injustice and work towards an equitable future.

Human Resources has scheduled a virtual grief support session with Penn Behavioral Health for PHL staff. The session will take place tomorrow (3/18) at 6:30 PM. Instructions to access the session are below.

To Join by Computer:

1. Copy and paste the following link into your web browser:

https://us02web.zoom.us/j/88134581121?pwd=QktwN2wvd2JGSEdFNUswSGM3ZGJ6Zz09

2. Enter: Meeting ID: 881 3458 1121

3. Enter: Passcode: 980955

To Join by Phone:

Dial: (929) 205 6099 US
Enter: Meeting ID: 881 3458 1121
Enter Passcode: 980955

Additionally, below are several resources available to all DOA employees.

Provider Contacts

Employee Assistance Program

1-888-321-4433

ComPsych

877-912-3226 OR

Online at guidanceresources.com (WebID: CAPCares). There is also a mobile app “GuidanceNow”.

Tele-Behavioral Health

1-800-688-1911 OR

Online at ibx.com; use your login and select “Value Added Services” from the “Health & Well-being” menu; then select “On To Better Health”; you will need to complete the “SmartScreener” assessment on your initial visit.

DC47 Health Advocate

1-866-799-2728

DC47 Health and Welfare Fund

215-893-3774

Sincerely,

Chellie

Wednesday, March 10, 2021

This message is sent on behalf of PHL/PNE CEO Chellie Cameron:

Team PHL and PNE,

I am relieved and grateful to share that Congress has just passed the American Rescue Plan, a $1.9 trillion coronavirus relief package that will send $115 million to PHL and $148,000 to PNE. This funding will enable us to continue operating our airports, making payroll, paying vendors and covering debt service payments. Additionally, our acceptance of this relief funding includes a 90% employment retention threshold that will allow us to avoid significant layoffs until September 30, 2021. While this news will come as a relief to many, I want to be clear that our Early Retirement Program proposal will continue forward for approval with City Council so that we can align our workforce to the projected tough years that still lay ahead of us.

I hope you will take a moment to share my hope and optimism as we await the arrival of this much needed funding. You can read more about what this news means for our airports in the PHL Newsroom: https://www.phl.org/newsroom/american-rescue-plan

Chellie

PHL and PNE Digital Annual Report Now Available

The first ever all digital version of the 2020 PHL and PNE 2020 Annual Report is now available on phl.org. The report features a video recap of Division of Aviation events that provided hope during a challenging year, as told by members of the airport team and partner organizations.

The 2020 annual report also includes links to news articles from the PHL.org Newsroom, 2020 by the Numbers and the Division of Aviation’s financial report.

Calling All Girl Scouts

Friday, March 12 is National Girl Scout Day. Were you a Girl Scout? Are you still involved in the organization as a Troop Leader? The Communications Department is looking to recognize the Division of Aviation’s Scouts- past and present- in its social media posts this Friday. Please email your name and Girl Scout rank to [email protected] by Thursday, March 11. Bonus points for anyone sharing a photo in their uniform.

Thurs-yay - Water Cooler Conversations - Women’s History Month Editions

Join two Special Edition Thurs-YAY! Water Cooler Conversations on Thursday, March 11th and March 25th to test your Women’s History knowledge, with a chance to win bragging rights with your colleagues and special prizes! Please contact [email protected] for more information.

Thurs-YAY! Water Cooler Conversations allow employees to take a mid-day break, socialize with each other, reconnect and relieve some stress!

Safety Reporting System Now Live

PHL has developed a Safety Management System (SMS) to better capture and manage safety risks at the airport. The SMS is designed to manage and track the airport's response to safety concerns from reporting through resolution. As part of this initiative, PHL SMS has launched a safety reporting portal. All airport stakeholders are encouraged to report safety concerns at https://www.phl.org/SMS/report-hazard. Reports are confidential and can be anonymous unless you choose to provide contact information. It is important to know that when we share information in SMS, we do so with the intention of learning and improving our practices, not finding fault in one another.

For any further questions or information regarding the SMS, please contact the SMS team at [email protected].

Airport Early Retirement Incentive Program

The early retirement program was introduced to City Council on February 18, 2021. We are awaiting final approval of the program. No action is required from interested employees at this time. More details to follow in the coming weeks.

City of Philadelphia COVID-19 Vaccination Program

The City plans to provide the COVID-19 vaccine to employees and embedded contractors eligible to be vaccinated under Phases 1B or 1C. To help answer questions you might have about the vaccine, please see the attached City’s COVID-19 Vaccine Program FAQ. To help answer questions you might have about the vaccination program and leave usage, please see attached Office of Human Resources FAQ.

IMPORTANT: The form will ask you to select your category of eligibility. Employees in Custodial, Operations, Security, Utility Maintenance or Electrical Services reporting to the Airport daily or persons with high-risk medical conditions are designated to the 1B category. PNE, Central Supplies and Services, P&G and all other employees are designated as 1C.

When registration is available, you will receive an email with instructions on how to schedule an appointment with the City of Philadelphia COVID-19 Workforce Vaccination Program.

Please do not complete this form if you do not wish to receive the COVID-19 vaccination or if you’ve already been vaccinated. Please do not forward this email or the share interest form link.

Questions may be directed to [email protected]

Black Doctor’s COVID-19 Consortium (BDCC) Vaccination Program

Additional information from the Black Doctors COVID-19 Consortium Vaccination Program is attached.

Thursday, March 4, 2021

Weekly Highlights:

Thursyay - Water Cooler Conversations - Women’s History Month Editions

Thurs-YAY! Water Cooler Conversations allow employees to take a mid-day break, socialize with each other, reconnect and relieve some stress!

Safety Reporting System Now Live

For any further questions or information regarding the SMS, please contact the SMS team at [email protected].

March Deferred Compensation Workshops

Deferred Comp: Getting Started, March 9, 9 a.m.
An overview of the Philadelphia Deferred Comp plan. We will cover how to enroll, what your options are, and the benefits that the plan offers.

Woman & Retirement, March 9 12 p.m.

The special considerations impacting women as the move into and live in retirement.

Debt Management, March 10, 12 p.m.

The best practices to manage and control your debt. We will cover different types of debt and how they can impact you.

Deferred Comp: An Overview, March 11, 12 p.m.

A review on the features available in the Deferred Comp Plan. The support, education, and guidance that Deferred Comp can provide to you.

Managing Your Deferred Comp, March 16, 12 p.m.

A walk through of www.philly457.com and the online tools available to support members

Deferred Comp: Getting Started, March 16, 7 p.m.

An overview of the Philadelphia Deferred Comp plan. We will cover how to enroll, what your options are, and the benefits that the plan offers.

Investing 101, March 17, 12 p.m.

An overview of the basic building blocks of investing including investment concepts involved with Deferred Comp.

Preparing for & Living in Retirement, March 18, 12 p.m.

An overview of what you need to know as you prepare to retire from the City of Philadelphia. The options you have with Deferred Comp in retirement and how to continue the relationship.

Social Security, March 23, 12 p.m.

In this presentation, we'll focus on the Social Security rules you should know and discuss how to incorporate Social Security income into your retirement income plan.

Deferred Comp: Getting Started, March 24, 12 p.m.

An overview of the Philadelphia Deferred Comp plan. We will cover how to enroll, what your options are, and the benefits that the plan offers.

Healthcare, March 25, 12 p.m.

In this presentation, you'll learn about what Health Care can cost in retirement, what Medicare does and doesn't cover, and how you can plan for those costs.

City’s 8th Policy Statement re: COVID-19

On February 24, the City’s issued the 8th Policy Statement re COVID-19, attached. The City continues to mandate that all onsite employees must either take the screening questionnaire, found HERE [ https://www.phila.gov/employee-screener/#/ ] or follow departmental processes for ensuring that they are not at risk for transmitting the virus. Please note that screening questionnaire responses cannot be used as medical documentation to comply with sick leave policies.

Leave Usage now includes the advancement of 10 sick days for employees absent from duty due to illness, or to care for a dependent who lives in the employee’s home and is ill, including probationary employees. Probationary employees are also now eligible to use vacation and sick leave for COVID-related issues.

Lastly, people who have been in close contact with someone who has COVID-19 are not required to quarantine if they have been fully vaccinated against the disease within the last three months and show no symptoms.

The City and Airport continue to follow CDC guidelines.

Questions regarding this policy may be sent to [email protected].

Airport Early Retirement Incentive Program

City of Philadelphia COVID-19 Vaccination Program

When registration is available, you will receive an email with instructions on how to schedule an appointment with the City of Philadelphia COVID-19 Workforce Vaccination Program.

Please do not complete this form if you do not wish to receive the COVID-19 vaccination or if you’ve already been vaccinated. Please do not forward this email or the share interest form link.

Questions may be directed to [email protected]

DEADLINE APPROACHING: Conversion of Sick Leave and Vacation Leave Memo (DC 33 and DC 47 members only)

Under the City’s current Sick Leave Policy, Division of Aviation employees who are members of either District Council 33 or District Council 47 may convert two days (15 hours) of sick leave to one day (7.5 hours) of vacation, up to a maximum of twenty days (150 hours) of sick leave to a maximum of ten (10) days (75 hours) vacation. The conversion may be made into whole vacation days only and you must have a balance of eighty days (600 hours) sick days after the conversion. If you wish to convert sick leave to vacation, please complete the attached, Conversion of Sick Leave Memo and return it to:

[email protected] – Departmental Payroll Supervisor

Interoffice to: Division of Aviation, Human Resources Unit, Terminal E

Completed forms must be received no later than March 31, 2021.

Course Due Reminders for 2020 Cyber Awareness from the City

The City’s "Cyber Awareness" training keeps Philadelphia in compliance with related laws to keep government systems from being externally hacked. Developed by "OIT”, this training puts an emphasis on the types of threats and specific impact of hacking government systems. All City employees are required to complete it, even if they have completed the training recently mandated by the airport or elsewhere.

Make sure to take the City’s annual Cyber Awareness Training immediately! Learn ways to keep your computer and data safe and secure. The training is available in SmarterU. Attached: SmarterU Login Instructions.

OIT is working on a separate training for front-line staff without easy access to City-issued computers—more details to come.

Questions? Contact: [email protected]

Help Us Spread the Word

Positive news is often overlooked in times of crisis, but we know there are good stories to be told. Do you know of any PHL employees who have gone out of their way to help someone in need or make someone smile during this difficult time? Help us spread the word of the good things happening at PHL. Send your examples to [email protected]. We’ll choose some of the best stories to promote in articles in the PHL online newsroom and employee newsletter and in social media posts.

The best way to ensure you receive information from the City and DOA HR is to review/update your contact information in OnePhilly!

City Mandated Sexual Harassment Training

NOTE: Training & Development is working on a separate training for staff without easy access to City-issued computers—more details to come.

Employees:

We ask all DOA employees, with computer access, to complete this mandatory training by September 30, 2021. The course takes about 30-40 minutes to complete. You must complete the course and exam with a score of 100% to receive credit.

See SmarterU Login Instructions to access the online course through the City’s LMS. LMS automatically tracks completion of the course—no need to notify HR.

Questions about accessing the training in the City’s LMS? Contact: [email protected] , LMS Program Manager.

Supervisors:

Supervisors and managers are required to attend “in-class” Sexual harassment trainings. Training & Development is working on a separate training schedule for supervisors.

Thursdays with HR

Mental Health Resources

Penn Behavioral Health has hundreds of free articles, webinars, and resources for Work/Life Balance on their website. Employees may access this information by visiting: pennbehavioralhealth.org, then creating a profile using the Employer Code: PH033.
To help manage any stress you may be feeling, you also have access to the following resources:

Provider

Contact

Employee Assistance Program

1-888-321-4433

ComPsych

877-912-3226 OR

Online at guidanceresources.com (WebID: CAPCares). There is also a mobile app “GuidanceNow”.

Tele-Behavioral Health

1-800-688-1911 OR

DC47 Health Advocate

1-866-799-2728

DC47 Health and Welfare Fund

215-893-3774

Re-designing the Employee Work Experience (Re-Work): Reminders for Managers and Supervisors

PHL/PNE RISE Mandatory Sessions

Friendly reminder of the NEW monthly mandatory sessions for managers/supervisors to provide you with resources and information, and embedded educational opportunities. All sessions are held virtually on Microsoft TEAMS beginning the 1st Thursday of the month in November (5th), from 11 am - 12 pm. Each session will be recorded for supervisors and managers who are (1) unable to attend the live session and (2) for those who would like to review the sessions later. Topics will include: communication, relationship building, diversity & inclusion, etc. Additionally, you will receive applicable HR, Re-Work and REAC updates. We look forward to seeing you there!

PPE

Thermometers are available for employee’s to self- screen. Questions related to body temperature results above 100.4 degrees Fahrenheit may be forwarded to [email protected]. Questions related to thermometer allocations may be forwarded to the Re-Work committee.

Face Shields are available for Facilities staff only and can be ordered from Maximo. (Item number Z210299)

Disinfectant wipes can be ordered through Maximo. (Item number Z210298)

The Division of Aviation’s COVID-19 policy and procedure can be found in the, Safe Work Playbook viewable on the Division of Aviation Intranet. Continue to follow CDC and City of Philadelphia guidelines! If you have any additional questions please contact Sheila Trueheart, Deputy CAO or Delicsha Wilds, Deputy of HR at [email protected].

Calling All Girl Scouts

Friday, March 12 is National Girl Scout Day. Were you a Girl Scout? Are you still involved in the organization as a Troop Leader? The Communications Department is looking to recognize the Division of Aviation’s Scouts- past and present- in its social media posts next Friday. Please email your name and Girl Scout rank to [email protected] by Thursday, March 11. Bonus points for anyone sharing a photo in their uniform.

Thursday, February 25, 2021

BHM Book Club

Join us for a virtual brown bag lunch/book discussion of Becoming by Michelle Obama on Friday, February 26th@ Noon.

If you are interested in attending the brown bag lunch/book discussion, please RSVP to [email protected].

With Great Respect,

The REAC Team

City’s 8th Policy Statement re: COVID-19

The City and Airport continue to follow CDC guidelines.

Questions regarding this policy may be sent to [email protected].

Airport Early Retirement Incentive Program

City of Philadelphia COVID-19 Vaccination Program

When registration is available, you will receive an email with instructions on how to schedule an appointment with the City of Philadelphia COVID-19 Workforce Vaccination Program.

Please do not complete this form if you do not wish to receive the COVID-19 vaccination or if you’ve already been vaccinated. Please do not forward this email or the share interest form link.

Questions may be directed to [email protected]

DEADLINE APPROACHING: Conversion of Sick Leave and Vacation Leave Memo (DC 33 and DC 47 members only)

[email protected] – Departmental Payroll Supervisor

Interoffice to: Division of Aviation, Human Resources Unit, Terminal E

Completed forms must be received no later than March 31, 2021.

Course Due Reminders for 2020 Cyber Awareness from the City

OIT is working on a separate training for front-line staff without easy access to City-issued computers—more details to come.

Questions? Contact: [email protected]

City Mandated Sexual Harassment Training

NOTE: Training & Development is working on a separate training for staff without easy access to City-issued computers—more details to come.

Employees:

See SmarterU Login Instructions to access the online course through the City’s LMS. LMS automatically tracks completion of the course—no need to notify HR.

Questions about accessing the training in the City’s LMS?

Contact: [email protected] , LMS Program Manager.

Supervisors:

Supervisors and managers are required to attend “in-class” Sexual harassment trainings. Training & Development is working on a separate training schedule for supervisors.

The best way to ensure you receive information from the City and DOA HR is to review/update your contact information in OnePhilly!

Thursday, February 18, 2021

City Closure 2/18/2021

Due to the declared Snow Emergency, and projected continued accumulation through this afternoon, City of Philadelphia offices will be closing at Noon (12pm) today, Thursday, February 18, 2021. Essential personnel required to report to work on-site will be notified by their department. Employees who are able to work virtually should continue to do so. Any employee who is not required to work on-site and cannot perform their duties virtually may be carried on “E-Time” and should discuss their assignment with their supervisor. With some schools and childcare facilities closed, we ask that you be flexible with employees assignments and utilize excused time where applicable.

Tow Alert - Old Parking Passes

REMINDER: The Division of Aviation has developed a new parking permit system for all parking lot areas at PHL. Eligible parking card applicants are required to submit their permit application via the intranet here. Employees using old parking passes will be towed. For additional questions or assistance, please contact [email protected].

Notice from Administrative Services Unit (ASU)

Employees sending Security Sensitive Information (SSI) mail or mail with monetary value should hand deliver it to ASU OR add a tracking number to the Package. As a reminder, ASU is onsite Monday, Wednesday, and Friday from 10 am - 2 pm.

DOA Integrity Officers

The City’s Chief Integrity Officer and Inspector General recently reaffirmed their commitment to the Integrity Officer program. Departmental Integrity Officers play an important role in educating the City workforce about ethics and integrity-related rules, and also assist with investigations of alleged fraud, waste and abuse. Integrity Officers serve as confidential liaisons to the CIO and OIG and as resources to departmental leadership and staff.

We are proud to have Joe Messina and Sheila Trueheart serve as Integrity Officers for DOA. Thank you for your service and accepting this great responsibility.

If you have any questions about the Integrity Officer program, please contact [email protected] or [email protected].

DOA Celebrates Black History Month

The Division of Aviation’s Racial Equity Advisory Council (REAC) is excited to share a robust series of programs, activities, and exhibitions available to employees throughout the month of February for Black History Month 2021. Visit https://www.phl.org/bhm2021 to learn more!

If employees have any questions, comments or concerns regarding DOA’s efforts to advance racial equity, please contact us at 215.863.5300 or [email protected].

Review/Update your contact information in OnePhilly

Make time today to review and/or update your contact information by logging on to Oracle Self Service (OnePhilly).

To do this, visit https://essonephilly.phila.gov and go to Personal Information. If you are unable to correct your information via the system, contact [email protected] or Schell Hatcher at 856-389-6176.

Wednesday, February 17, 2021

City of Philadelphia COVID-19 Vaccination Program

The City plans to provide the COVID-19 vaccine to employees and embedded contractors eligible to be vaccinated under Phases 1B or 1C. To help us plan, we need to know to if you are interested in being vaccinated and to gather some basic information. The COVID-19 vaccine is a critical component of the national strategy to reduce morbidity and mortality and to help restore societal functioning; and, as an employer, the City is making every effort to vaccinate employees in Phase 1. To help answer questions you might have about the vaccine, please see the attached

COVID-19 Vaccine FAQ.

When registration is available, you will receive an email with instructions on how to schedule an appointment with the City of Philadelphia COVID-19 Workforce Vaccination Program.

Please do not complete this form if you do not wish to receive the COVID-19 vaccination or if you’ve already been vaccinated. Please do not forward this email or the share interest form link.

Questions may be directed to [email protected]

Tuesday, February 16, 2021

Passing of a Colleague: Remembering Joseph Flynn

On Tuesday, February 9, the PHL family lost Joseph Flynn, a respected member of our electrical services team. Joe joined the Division of Aviation in March 2011 as an industrial electrician and most recently held the position of semi-skilled laborer.

Joe was described as a team player and dependable worker. A proud veteran of the U.S. Marine Corps, Joe loved the outdoors and traveling the country. He and his wife, Margaret, had visited 48 states.

In addition to Margaret, Joe is survived by his son, daughter and grandchildren. Please keep Margaret, their children, grandchildren and loved ones in your thoughts and prayers.

HR has arranged for a virtual grief counseling session through Penn Behavioral Health to assist PHL staff during this difficult time. The session will be held on Wednesday, February 17, at 5 p.m. Instructions to access the session are below:

Topic: Remembering Joseph Flynn (EAP Support Session)
Date: Feb 17, 2021, Time: 05:00 PM

How to Join:
By Computer:

Enter: https://us02web.zoom.us/j/86413395760?pwd=ekVsdC80a3RWaUN6SDFHekZmZGQvQT09
Enter: Meeting ID: 864 1339 5760
Enter: Passcode: 094456

By Phone:

Dial: 1 929 205 6099 US (New York)
Enter: Meeting ID: 864 1339 5760
Enter: Passcode: 094456

Friday, February 12, 2021

City of Philadelphia COVID-19 Vaccination Program

To help answer questions you might have about the vaccine, please see the attached COVID-19 Vaccine FAQ.

If you are interested in receiving the vaccine through the City, please complete the interest form found HERE. This form is an expression of interest to obtain the COVID-19 vaccine for City personnel and embedded contractors. It is not a registration form; however, you will not be able to be vaccinated with the City of Philadelphia unless you have completed this expression of interest form. When registration is available, you will receive an email with instructions on how to schedule an appointment with the City of Philadelphia COVID-19 Workforce Vaccination Program.

Please do not complete this form if you do not wish to receive the COVID-19 vaccination or if you’ve already been vaccinated. Please do not forward this email or the share interest form link.

Questions may be directed to [email protected]

Wednesday, February 10, 2021

NOTICE: Snow Emergency 2/1/2021 and 2/2/2021- Emergency Cash

In accordance with the snow emergency policy and the City’s declared Snow Emergency on 2/1/2021 and 2/2/2021:

if you reported to work on the above dates and
it is your normal day of work

You are eligible to receive emergency cash for your regularly scheduled hours of work. Additional hours worked are subject to normal overtime policies and are not subject to additional emergency cash pay.

Employees who do not see emergency cash reflected on your 2/12/2021 paystub will receive an adjustment of pay on pay period ending February 28, 2021. Questions regarding your pay stubs may be emailed to [email protected]. Please title subject: Emergency cash. Thank you!

DOA Celebrates Black History Month

If employees have any questions, comments or concerns regarding DOA’s efforts to advance racial equity, please contact us at 215.863.5300 or [email protected].

Review/Update your contact information in OnePhilly

Make time today to review and/or update your contact information by logging on to Oracle Self Service (OnePhilly).

To do this, visit https://essonephilly.phila.gov and go to Personal Information. For assistance, see page 11 on the attached guide. If you are unable to correct your information via the system, contact [email protected] or Schell Hatcher at 856-389-6176.

Deferred Compensation Workshops

February 11th

12:00 PM

Deferred Comp: An Overview

A review on the features available in the Deferred Comp Plan. The support, education, and guidance that Deferred Comp can provide to you.

February 16th

12:00 PM

Woman & Retirement

The special considerations impacting women as the move into and live in retirement.

February 17th

12:00 PM

Debt Management

The best practices to manage and control your debt. We will cover different types of debt and how they can impact you.

February 18th

12:00 PM

Investing 101

An overview of the basic building blocks of investing including investment concepts involved with Deferred Comp.

February 23rd

12:00 PM

Managing Your Deferred Comp

A walk through of www.philly457.com and the online tools available to support members

February 24th

12:00 PM

Preparing for & Living in Retirement

An overview of what you need to know as you prepare to retire from the City of Philadelphia. The options you have with Deferred Comp in retirement and how to continue the relationship.

February 25th

12:00 PM

Deferred Comp: Getting Started

An overview of the Philadelphia Deferred Comp plan. We will cover how to enroll, what your options are, and the benefits that the plan offers.

March 2nd

12:00 PM

Young Investors

Unique considerations for younger members of deferred comp and how to engage with your retirement goals.

March 3rd

12:00 PM

Managing your Money

A review of the basics of money management including Cash flows and Assets.

March 4th

12:00 PM

Roth

March 9th

12:00 PM

Woman & Retirement

The special considerations impacting women as the move into and live in retirement.

March 10th

12:00 PM

Debt Management

The best practices to manage and control your debt. We will cover different types of debt and how they can impact you.

March 11th

12:00 PM

Deferred Comp: An Overview

A review on the features available in the Deferred Comp Plan. The support, education, and guidance that Deferred Comp can provide to you.

March 16th

12:00 PM

Managing Your Deferred Comp

A walk through of www.philly457.com and the online tools available to support members

March 17th

12:00 PM

Investing 101

An overview of the basic building blocks of investing including investment concepts involved with Deferred Comp.

March 18th

12:00 PM

Preparing for & Living in Retirement

An overview of what you need to know as you prepare to retire from the City of Philadelphia. The options you have with Deferred Comp in retirement and how to continue the relationship.

March 23rd

12:00 PM

Social Security

In this presentation, we'll focus on the Social Security rules you should know and discuss how to incorporate Social Security income into your retirement income plan.

March 25th

12:00 PM

Healthcare

In this presentation, you'll learn about what Health Care can cost in retirement, what Medicare does and doesn't cover, and how you can plan for those costs.

Friday, February 5, 2021

TSA Security Directive

Some of you may have already read the new TSA Security Directive (attached) on mask-wearing at airports. It implements the CDC Mask Order (also attached) in accordance with the Executive Order issued by President Biden last week. Highlights include:

Federal law now requires wearing a mask at all times in and on the airport and failure to comply may result in removal and denial of re-entry.
Refusing to wear a mask in or on the airport is a violation of federal law; individuals may be subject to penalties under federal law.
The airport must require masks and enforce the wearing of them in the facility.

The Rework committee wants to emphasize the need to remain diligent about the implemented safety precautions. Safety measures such as those listed below continue to be important in keeping each other safe:

Continue doing what we have been doing:

Virtual meetings
Working remotely as much as possible (only come into the office when necessary)
Keep in contact with your supervisor for updates
Physical distancing (6 feet) in common areas:
1. Vehicles – see the Division of Aviation Safe Work Playbook for updates to cleaning guidelines, vehicle occupancy and sign-in sheet procedures.
Employee health screenings including temperature checks, as needed
1. Stay home when you are sick (send sick employees’ home)
2. Thermometers should be requested by supervisors from CSS (warehouse)
Staggered or rotating shifts when possible
Personal responsibility for keeping workspace clean
Wash your hands, do not touch your face and no shaking hands
Alternative and flexible work schedules when possible
Break rooms and pantries remain CLOSED for sit-down dining
Always wear proper PPE (everyone MUST wear a mask)

Remember the 3W’s: Wear a mask, Watch your distance, Wash your hands!

DOA Celebrates Black History Month

The Division of Aviation’s 2021 Black History Month calendar features a variety activities that celebrate the members of the airport community and encourage employee participation. Events were planned by the Racial Equity Advisory Council (REAC).

Black History Game Days – February 11 and 25, 12 p.m.

Join two Special Edition Thurs-YAY! Water Cooler Conversations on Thursday, February 11 and February 25 to test your Black History knowledge, with a chance to win bragging rights with your colleagues and special prizes! Please contact [email protected] for more information.

Thurs-yay! Water Cooler Conversations allow employees to take a mid-day break, socialize with each other, reconnect and relieve some stress!

Poetry Excerpts & Favorite Quote Readings – Due February 12

Share a poem excerpt or quote from your favorite black poet or cultural icon! DOA employees can submit their self-recorded clips (One minute or less in duration) using the following directions:

If filming at home:

Prop your cell phone on your laptop keyboard or against your computer monitor horizontally.

Select video on your phone’s camera function.

Hit record and recite your favorite poem excerpt or quote.

When the (maximum) one-minute video is complete, email it to [email protected].

If filming at the airport, all individuals involved in the filming must wear PPE and practice the six-foot social distancing rule.

Please submit your video clip to [email protected] by Friday, February 12th. Once submitted, clips will be shared via social media and our website!

Book Club – February 16 and 26

Join your colleagues in reading “Becoming”, by Michelle Obama, for REAC’s Black History Month Book Club. There will be a brief virtual check-in on Tuesday, February 16 at 3 PM and a virtual brown bag lunch/book discussion on Friday, February 26th at 12 PM.

If you are interested in facilitating the virtual check-in and/or the brown bag lunch/book discussion, please contact [email protected].

DOA Cookbook – Submit by February 17

DOA is a proud home to employees with diverse backgrounds and cultures. We are excited to kick-off our “DOA Cookbook Series” during Black History Month (BHM). Employees are encouraged to submit culturally significant recipes with a brief description explaining its significance. Once submitted, recipes will be compiled to create a cookbook that is accessible to all employees.

While the theme for February will be BHM recipes, upcoming celebrations (March - Women’s History Month, May - Jewish American Heritage Month, LGBT History Month, Oct/Nov - Hispanic Heritage Month, etc.) will offer an opportunity to add recipes to the cookbook throughout the year.

Please submit recipes and descriptions to [email protected] by Wednesday, February 17. We look forward to receiving your submissions!

To keep the celebration going beyond February, submissions that were not selected for BHM will be shared on our soon-to-be-launched Racial Equity MyPHL page.

One on One with Chellie Cameron and Black Leaders in Aviation - Throughout February

CEO Chellie Cameron will join several Back leaders in aviation to discuss a variety of topics, including their backgrounds, career experiences, reflections and advice to the next generation pursuing careers in the industry. Interviews will be shared via social media and PHL.org/Newsroom throughout the month!

Employee Highlights – Throughout February

DOA is fortunate to have seasoned employees with an abundance of experiences and perspectives. Throughout the month, we will profile our colleagues and share their stories via social media and on PHL.org/Newsroom

Help Us Spread the Word

Positive news is often overlooked in times of crisis, but we know there are good stories to be told. Do you know of any PHL employees who have gone out of their way to help someone in need or make someone smile during this difficult time? Help us spread the word of the good things happening at PHL. Send your examples to [email protected]. We’ll choose some of the best stories to promote in articles in the PHL online newsroom and employee newsletter and in social media posts.

Wednesday, January 27, 2021

NEW HR MANAGER

Thank you to all of you who joined us to wish Yvonne Howard, HR Manager well wishes on her departure from PHL/PNE after 25 years of service to the City, 18 yrs. at the Airport. She was an asset to the Airports’ team and will be missed.

We are pleased to announce that effective Monday, January 25, 2021, Tamara Whitfield has assumed the role of Acting HR Manager. Tamara has been a member of the Airports’ HR team for seven (7) years leading employee relations. She is a long-standing City employee with a wealth of HR knowledge. Her demonstrated leadership skills and genuine concern for employees are of great value to our organization!

Your 2020 W-2 is online as of Monday, January 25 in OnePhilly!

All active employees can log into the OnePhilly Employee Self Service (ESS) portal to view and print your W-2 Form. After accessing the W-2 Form page in ESS, you will see both 2019 and 2020 W-2 Forms [as applicable] along with informational links. The links will help you navigate your W-2 and understand the values shown in the boxes. Each link will show a document with details, illustrations, and instructions about the W-2.

Visit HR Department Resources on the intranet to access these helpful guides:

W-2 Access instructional postcard
OnePhilly Navigation Guide and FAQ
OnePhilly Mobile Login Instructions

For login assistance contact: [email protected].

The Philadelphia Employees’ Combined Campaign – EXTENDED THROUGH JANUARY 31, 2021

The City of Philadelphia Employees’ Combined Campaign deadline has been extended until January 31, 2021! Instructions detailed below. Division of Aviation Combined Campaign Coordinators are [email protected] and [email protected].

ONLINE GIVING INSTRUCTIONS

You can find a pdf of the step-by-step online giving instructions HERE and you can find the instructional video HERE. You can also find a downloadable copy of the Contributor’s Guide and Pledge form on the giving site.

REMEMBER: pledge forms MUST be emailed in to [email protected]

Need Help With Your Online Pledge?

Virtual assistance is available online:

Tuesdays & Thursdays

10AM-2PM

Zoom Link: https://us02web.zoom.us/j/3088609485

Use the link anytime between 10am-2pm Tuesday or Thursday during the campaign for live online assistance making an online pledge or completing an electronic pledge form.

For help with logins, pledges made, or past contributions: [email protected]

Help Us Spread the Word

Positive news is often overlooked in times of crisis, but we know there are good stories to be told. Do you know of any PHL employees who have gone out of their way to help someone in need or make someone smile during this difficult time? Help us spread the word of the good things happening at PHL. Send your examples to [email protected]. We’ll choose some of the best stories to promote in articles in the PHL online newsroom and employee newsletter and in social media posts.

Friday, January 22, 2021

SEPTA Employee Fare Program Transitions to Key Card

SEPTA Key cards are replacing paper trailpasses and transpasses beginning in February 2021. To buy a February monthly SEPTA Pass, employees will need a SEPTA Key Card. The fare types are not changing, just the way employees buy and use them.

SEPTA Key cards are now available for purchase for $4.95 at the Hudson News location in D Terminal, Space D5A. Employees can also purchase their discounted monthly SEPTA Passes at that location. Employees that currently have SEPTA Key cards can take their cards to the Hudson Terminal D D5A location to purchase the discounted monthly pass and have it loaded onto their Key cards.

Hudson News will be the new location to purchase discounted SEPTA fares each month.

SEPTA Key Travel Tips

Register your new Key Card within 30 days of purchase to receive the $4.95 purchase price as a credit in your Card Travel Wallet.
Register your Key Card to protect your fare in the event your Card is ever lost or stolen, by going online to https://www.septakey.org or call the SEPTA Key Customer Call Center at 1-855-567-3782.
If you ride Transit, tap your Key Card at the farebox or turnstile Validator.
If you ride Regional Rail, remember to TAP On at the platform Validator or station turnstile at the start of your trip and Tap Off at the platform Validator or station turnstile at the end of your trip.

Learn more about the SEPTA Key program by visiting https://www.septa.org/key

Your 2020 W-2 will be online Monday, January 25 in OnePhilly! (3 attachments)

The City is going paperless in 2021 for the 2020 W-2 Forms! All active employees will be able to log into the OnePhilly Employee Self Service (ESS) portal to view and print their W-2 Form. After accessing the W-2 Form page in ESS, you will see both 2019 and 2020 W-2 Forms [as applicable] along with informational links. The links will help you navigate your W-2 and understand the values shown in the boxes. Each link will show a document with details, illustrations, and instructions about the W-2.

Find attached:

W-2 Access instructional postcard
OnePhilly Navigation Guide and FAQ
OnePhilly Mobile Login Instructions

For login assistance contact: [email protected].

Timecard Access - Kronos Desktop Icon

When accessing timecards, please only use the Kronos icon from your desktop.

ID Badge Renewals (2 attachments)

Friendly reminder that an employee can start the badge renewal process, up to 45 days, in advance of the expiration of their badge. Reissue form and TSA list of acceptable documents attached. Please plan accordingly to make sure your badge is renewed before it expires.

Visit https://phl.acuityscheduling.com/schedule.php to schedule your appointment;
Click on Expiring Badge Renewal.
Select the date/time you are available.
Fill in all the requested information (Company you work for is DOA – your unit name) and Click Complete Appointment.

“Thurs-yay”, Virtual Water Cooler Conversations!

Join us in PHL/PNE’s virtual break room the second and fourth Thursday of each month from 2:00 PM – 2:30 PM and catch up with your colleagues! A great way to connect, “see” and get to know each other, and share information and ideas! Participate in fun activities and earn chances to win a prize! Bring a friend! To receive a standing calendar invite for your calendar, please email [email protected].

The Philadelphia Employees’ Combined Campaign – EXTENDED THROUGH JANUARY 31, 2021

ONLINE GIVING INSTRUCTIONS

REMEMBER: pledge forms MUST be emailed in to [email protected]

Need Help With Your Online Pledge?

Virtual assistance is available online:

Tuesdays & Thursdays

10AM-2PM

Zoom Link: https://us02web.zoom.us/j/3088609485

Use the link anytime between 10am-2pm Tuesday or Thursday during the campaign for live online assistance making an online pledge or completing an electronic pledge form.

For help with logins, pledges made, or past contributions: [email protected]

Help Us Spread the Word

Positive news is often overlooked in times of crisis, but we know there are good stories to be told. Do you know of any PHL employees who have gone out of their way to help someone in need or make someone smile during this difficult time? Help us spread the word of the good things happening at PHL. Send your examples to [email protected]. We’ll choose some of the best stories to promote in articles in the PHL online newsroom and employee newsletter and in social media posts.

Wednesday, January 13, 2021

EPSL & FMLA Expiration

As of December 31, 2020, Emergency Paid Sick Leave (EPSL) and FMLA+ pursuant to the Families First Coronavirus Response Act (FFCRA) has expired. Therefore, effective January 1, 2021 employees may:

Request to return to duty.
Pursuant to the City’s 7th Policy Statement, request to use other types of accrued leave and/or unpaid leave time, or Request to work from home (COVID-Offsite) with the appropriate departmental approvals.

NOTE: Employees who were approved EPSL and/or FMLA+, prior to the expiration of the Families First Coronavirus Response Act (FFCRA), will receive a memo detailing employee COVID-19 leave options per the City’s 7th Policy Statement. Questions regarding the memo or policy may be sent to [email protected].

Deferred Compensation Educational Workshop Series

January 14th & February 4th

12:00 PM

Young Investors

Unique considerations for younger members of deferred comp and how to engage with your retirement goals.

January 19th & February 9th

12:00 PM

Roth

January 20th

12:00 PM

Debt Management

The best practices to manage and control your debt. We will cover different types of debt and how they can impact you.

January 21st & February 11th

12:00 PM

Deferred Comp: An Overview

A review on the features available in the Deferred Comp Plan. The support, education, and guidance that Deferred Comp can provide to you.

January 26th

12:00 PM

Woman & Retirement

The special considerations impacting women as the move into and live in retirement.

January 27th

12:00 PM

Investing 101

An overview of the basic building blocks of investing including investment concepts involved with Deferred Comp.

January 28th

12:00 PM

Preparing for & Living in Retirement

An overview of what you need to know as you prepare to retire from the City of Philadelphia. The options you have with Deferred Comp in retirement and how to continue the relationship.

February 2nd

12:00 PM

Deferred Comp: Getting Started

An overview of the Philadelphia Deferred Comp plan. We will cover how to enroll, what your options are, and the benefits that the plan offers.

February 3rd

12:00 PM

Managing Your Deferred Comp

A walk through of www.philly457.com and the online tools available to support members

February 10th

12:00 PM

Managing your Money

A review of the basics of money management including Cash flows and Assets.

Thurs-yay, Water Cooler Conversations – Changing to bi-weekly

Hit the reset button and join us in PHL/PNE’s informal virtual break room Thursday, 01/21/2020 from 2:00 PM- 3:00 PM for the "10 Acts of Kindness Edition". This themed Thurs-yay is intended to offer a sense of unity, empathy, and upliftment in what has recently been some of the darkest moments our Nation has experienced.

Participation in the "10 Acts of Kindness Edition" Thurs-yay! session will require you to complete one or more action from the attached "To-Do List" in advance and be prepared to share the successes of your completed acts during the session. Kindness is a contagious gift. Sprinkle a few of these ideas into your weekly routine, and encourage others to pay it forward.

Although the greatest reward for completing acts of kindness is joy from within, the team member who has completed the most acts of kindness from of the list will win a prize!

Registration is required using PHL University. Link here: PHL University

Join us weekly for various activities and conversations and bring a colleague! For additional inquiries or information, please contact the HR Training and Development Unit at [email protected]

The Philadelphia Employees’ Combined Campaign – EXTENDED THROUGH JANUARY 31, 2021

The City of Philadelphia Employees’ Combined Campaign deadline has been extended until January 31, 2021! There is still time to give to the charities that mean the most to you. Division of Aviation Combined Campaign Coordinators are [email protected] and [email protected].

ONLINE GIVING INSTRUCTIONS

REMEMBER: pledge forms MUST be emailed in to [email protected]

Need Help With Your Online Pledge?

Virtual assistance is available online:

Tuesdays & Thursdays

10AM-2PM

Zoom Link: https://us02web.zoom.us/j/3088609485

Use the link anytime between 10am-2pm Tuesday or Thursday during the campaign for live online assistance making an online pledge or completing an electronic pledge form.

For help with logins, pledges made, or past contributions: [email protected]

Tuesday, January 5, 2021

EPSL & FMLA as of Jan. 1, 2021

On Monday, December 21, 2020, Congress enacted a new stimulus package that was recently signed by the president providing support to individuals and businesses impacted by the pandemic. As we have communicated on several occasions, a key provision of prior legislation, EPSL and FMLA+, was set to expire on 12/31/2020. This provision was not reaffirmed in the recently passed bill and will no longer be an option for employees.

As of Jan 1, 2021, employees may use accrued leave and/or request unpaid leave for dependent care needs, including sick leave, subject to the limits set forth in the 7th Policy Statement / COVID-19. Accumulated leave may be used intermittently, including in combination with working from home (COVID-Offsite) with the appropriate departmental approvals. Sick leave used for dependent care should be documented as provided in the policy. Questions regarding this policy may be sent to [email protected].

Tomorrow - Philly Deferred Comp – Retirement readiness webinar. REGISTER NOW!

Your financial future is in your hands, so get the insights, guidance and educational materials you need to make the most of your 457(b) deferred compensation plan. To learn more, register for tomorrow’s webinar with Nationwide Retirement Specialist, Jason Salmon CFP(r).

When: Wednesday January 6, 2021

TIME: 12:00PM

Where: Virtual Webinar Open to all city Employees

Registration: https://nwfmccloc1.timetap.com/

DC33 Volunteers Needed - Snow Duty

Facilities Services is looking to recruit DC33 volunteers to shovel during the 2021 snow season to keep the airport grounds clear of any snow and/or ice. In order to volunteer, you must be a member of DC33, Local 1510. If interested, you must seek approval to work overtime for snow removal from your supervisor and/or manager. You will be required to provide your phone and email contact information to be notified of snow duty via the Everbridge Notification system. During weather events, when more than 2 inches of snow or 1 inch of ice is predicted, you will be notified if you are needed to report for snow duty. Please note, the volunteer list generated will be for the entire Winter Season. If you are interested, please contact Denise Lockett at 215-937-6892 or send an email with your contact information to [email protected] NO LATER THAN 1/22/21. For more information on what to expect, please see attached 2021 DC33 Snow Duty Volunteer memo.

2 days left to register and submit materials for the 1st, Thurs-Yay – Water Cooler Conversations, of 2021!

PHL/PNE has launched a weekly series named, “Thurs-Yay - Water Cooler Conversations!”, to provide a virtual platform for employees to connect with one another socially. Hit the reset button and join us in PHL/PNE’s informal virtual break room Thursday, 1/7/2020 at 2:00 PM for our “Guess Who Edition”.

To participate, Training will need the following from you before Noon on 1/7/2020:

A baby photo of yourself between the ages of birth-2 years old (Or a picture as far back as you can find of yourself)
The title and artist of a song that you feel best describes your personality
Send both via email to the Training Unit at [email protected] as soon as possible!

Please register for Thurs-Yay, Water Cooler Conversations by clicking the following link: Log Into PHL University

Join us weekly for various activities and conversations and bring a colleague! For additional inquiries or information, please contact the HR Training and Development Unit at [email protected]. Thank You!

Tuesday, December 29, 2020

City Closure for New Year's Day and Early Dismissal!

The City will be closed for New Year's Day, Friday, January 1st , 2020. However, shift workers must report to work for their regularly scheduled assignment. There will be an early dismissal on Thursday, December 31st , 2020 at 2pm for non-shift employees. Non-shift employees, using OTL, should select ‘Excused time’ for the remaining hours and add an “Early Dismissal” comment.

PHL Food & Shops Holiday Hours!

PHL Food & Shops merchants will operate with special hours on New Year's Eve and New Year's Day. See attached, PHL Shops New Year’s Operating Hours, for the New Year schedule.

Blank Employee Attendance Records (EARs) forms!

The Blank Employee Attendance Record form is attached for your convenience. Requests for forms can also be submitted to the payroll team and are available on the HR Intranet page on the Payroll tab, Announcements.

2021 Pay and Holiday Schedule!

The 2021 Pay and Holiday Schedule is attached for your convenience and can also be found on the HR Intranet page under Forms library.

Thurs-yay! Water Cooler Conversations - SPREAD THE WORD – Bring a Colleague!

To participate, Training will need the following from you before 1/7/2020:

A baby photo of yourself between the ages of birth-2 years old (Or a picture as far back as you can find of yourself)
The title and artist of a song that you feel best describes your personality
Send both via email to the Training Unit at [email protected] as soon as possible!

Please register for Thurs-Yay, Water Cooler Conversations by clicking the following link: Log Into PHL University

DECEMBER 31, 2020 DEADLINES!

PHL Employee Parking Program Update: Bartram Avenue Lot Closing December 31

PHL’s Bartram Avenue employee parking lot will close indefinitely on December 31, 2020. All badged employees can continue to park free of charge in the upper levels of PHL’s garages, regardless of how many days they will be parked in the garage. Employees should pull a ticket to enter the garage and then show their badge when exiting. Employees without their badges will be charge the appropriate daily rate. Employees are not permitted to park in short-term parking (ground level of the garages). Employees who park in short-term locations will be charged the appropriate short -term rates. All employees are reminded to follow the posted speed limit and all safety regulations when using the garages. Questions about garage parking should be emailed to [email protected].

AL Days – December 31, 2020 Deadline

As a reminder, employees must use their carried over AL days by December 31, 2020.

Scholarship Opportunity for Working Women – Apply by December 31, 2020

Every year, the Chamber of Commerce for Greater Philadelphia selects ten applicants to receive the Paradigm Scholarship for Working Women, a $5000 scholarship designed to help full-time employees of member companies complete their undergraduate degrees. Over twenty years, 159 women have been awarded over $500,000 for tuition and books; In the words of a previous winner, “funding from the scholarship enabled me to continue with my studies and it gave me a sense of support and accomplishment.” Scholarship winners will be honored on March 4th, 2021.

The deadline to apply is December 31st. More information on this scholarship can be found here: http://chmbr.biz/PradgmSchlr2021.

The Philadelphia Employees’ Combined Campaign - now through December 31

The City of Philadelphia 2021 Employees’ Combined Campaign is a charitable giving program conducted through the workplace that offers City employees and eligible retirees the opportunity to contribute to pre-vetted charities using the convenience of payroll deduction, electronic check and credit card. We hope that if you are able to give, that you will help support the crucial work of the charities who have and will continue to serve those most in need. Due to the current pandemic, the campaign will be virtual this year. See attached flyer for prizes. Division of Aviation Combined Campaign Coordinators are [email protected] and [email protected].

ONLINE GIVING INSTRUCTIONS

You can find a pdf of the step-by-step online giving instructions HERE and you can find the instructional video HERE

You can also find a downloadable copy of the Contributor’s Guide and Pledge form on the giving site.

REMEMBER: pledge forms MUST be emailed in to [email protected]

Need Help With Your Online Pledge?

Virtual assistance is available online:

Tuesdays & Thursdays

10AM-2PM

Zoom Link: https://us02web.zoom.us/j/3088609485

Use the link anytime between 10am-2pm Tuesday or Thursday during the campaign for live online assistance making an online pledge or completing an electronic pledge form.

E-Mail Assistance:

For help with logins, pledges made, or past contributions: [email protected]

To submit a pledge form: [email protected]

Tuesday, December 22, 2020

Graveside Service Announcement – Lance Richardson

Please see below funeral link for details regarding graveside service arrangements for Lance Richardson – Custodial unit, occurring on:

Tuesday, December 29, 2020

10:00 AM

Ivy Hill Cemetery, 1201 Easton Rd. Philadelphia, PA 19103

Face masks and social distancing are required.

Further funeral details, obituary, photos, videos and a memorial wall are also available on the site: https://www.lyonsfs.com/memorials/lance-richardson/4462480/index.php

Live streaming will be provided by clicking the link: Live Stream of Lance’s graveside service

To send flowers to the family or plant a tree in memory of Lance Richardson, please visit our Heartfelt Sympathies Store.

City’s 7th Policy Statement re: COVID-19

On December 18th, the City updated the Policy Statement for COVID-19. The 7th Policy Statement, attached, continues to mandate that all onsite employees must either take the screening questionnaire or follow departmental processes for ensuring that they are not at risk for transmitting the virus. The self-assessment screening questionnaire can be found HERE. Please also note that screening questionnaire responses cannot be used as medical documentation to comply with sick leave policies.

The 7th Policy Statement also adjusts the necessary self-quarantine periods to reflect the latest guidance from the CDC. Employees required to self-quarantine may now either do so for ten days, or, seven days with a negative COVID-19 test taken after day five. Employees may choose whether to adhere to the ten-day quarantine period or take a COVID test to return to work earlier.

Another important note included in the 7th Policy Statement is that currently, all EPSL and FMLA+ is set to expire on December 31, 2020.

Questions regarding this policy may be sent to [email protected].

City Closure and Early Dismissal for Christmas

The City will be closed for Christmas this Friday, December 25. However, shift workers must report to work for their regularly scheduled assignment. There will be early dismissal this Thursday, December 24th at 2pm for non-shift employees. Non-shift employees using OTL should select ‘Excused time’ for the remainder part of the day with an “Early Dismissal” comment. Best wishes for a safe and happy holiday!

DUE TODAY - Verification of Pre-City Military Service

Friendly reminder: DOA Human Resources is requesting that each employee with pre-City military service, submit a legible photocopy of your military service record (DD-214). Submissions are due TODAY. Interoffice or hand delivered copies should be addressed to Yvonne Howard, HR Mgr, 3rd floor D/E connector. If using email, uploads may be sent to [email protected]. For secure email submissions, it is recommended that the documents are sent using your PHL.org account. Lastly, if you have multiple DD214s, please submit all of them for your file. If you have any additional questions, please contact Delicsha Wilds, Deputy of HR at [email protected] or send to [email protected]. Thank you in advance for your cooperation. Stay safe!

PHL Food & Shops Holiday Hours

PHL Food & Shops merchants will operate with special hours on Christmas Eve, Christmas Day, New Year's Eve and New Year's Day. Please see the attached PDF for the holiday schedule.

Thurs-yay! Water Cooler Conversations - SPREAD THE WORD – Bring a Colleague!

To participate, Training will need the following from you before 1/7/2020:

A baby photo of yourself between the ages of birth-2 years old (Or a picture as far back as you can find of yourself)
The title and artist of a song that you feel best describes your personality
Send both via email to the Training Unit at [email protected] as soon as possible!

Please register for Thurs-Yay, Water Cooler Conversations by clicking the following link: Log Into PHL University

END OF YEAR REMINDERS – DECEMBER 31, 2020 DEADLINES!

PHL Employee Parking Program Update: Bartram Avenue Lot Closing December 31

AL Days – December 31, 2020 Deadline

As a reminder, employees must use their carried over AL days by December 31, 2020.

Scholarship Opportunity for Working Women – Apply by December 31, 2020

The deadline to apply is December 31st. More information on this scholarship can be found here: http://chmbr.biz/PradgmSchlr2021.

The Philadelphia Employees’ Combined Campaign - now through December 31

ONLINE GIVING INSTRUCTIONS

You can find a pdf of the step-by-step online giving instructions HERE and you can find the instructional video HERE

You can also find a downloadable copy of the Contributor’s Guide and Pledge form on the giving site.

REMEMBER: pledge forms MUST be emailed in to [email protected]

Need Help With Your Online Pledge?

Virtual assistance is available online:

Tuesdays & Thursdays

10AM-2PM

Zoom Link: https://us02web.zoom.us/j/3088609485

Use the link anytime between 10am-2pm Tuesday or Thursday during the campaign for live online assistance making an online pledge or completing an electronic pledge form.

E-Mail Assistance:

For help with logins, pledges made, or past contributions: [email protected]

To submit a pledge form: [email protected]

Friday, December 18, 2020

SEPTA Pass Purchase Instructions for January
Beginning Monday, December 21 through Friday, January 8, SEPTA staff will be selling December transpasses and trailpasses at the former Travelex location in the A/B Connector. Hours of operation will be 9 a.m.-5 p.m., Monday through Friday only (there will be no sales on Christmas Day and New Year’s Day). Anyone purchasing a SEPTA pass must have a valid airport ID and pay by cash.

This arrangement is for January SEPTA passes. SEPTA will transition to Key cards for airport employees beginning with February’s sales. Purchase instructions for those passes will be available in the coming weeks.

PHL TSA Staff Spread Holiday Cheer

Members of PHL’s TSA team are helping members of the Greater Philadelphia region have a happier holiday season. Supervisor Latasha Holley and her family donated 100 winter coats, hats, gloves and scarves to West Philadelphia residents in memory of a family member. The Holley family, in association with Benevolent Cares, teamed up with A&W Community Scholars to distributed the winter weather gear at a food distribution site at 62nd and Market Streets.

TSA staff also filled 12 large Toys for Tots boxes with gifts for children of all ages during a month-long collection. Lead TSA Officer Larry Dorns also collected cash donations from each shift and shopped for toys. This was the PHL TSA’s most successful oy drive, collecting approximately twice as many toys as in prior years

Do you have good news to share with the PHL community? Please send contributions to [email protected]. Your story could be featured in an upcoming email or on the PHL online newsroom.

Wednesday, December 16, 2020

Mail announcement from Administrative Services Unit

Due to the forecasted snow storm, mail pick-up and delivery will be suspended effective Wednesday, December 16 and resume on Friday, December 18, 2020, weather permitting.

Thurs-yay! Water Cooler Conversations - SPREAD THE WORD – Bring a Colleague!

HEY YOU - YES YOU!! YOU LOOK LIKE YOU'VE BEEN WORKING HARD AND COULD USE A BREAK! PHL/PNE has launched a weekly series named, “Thurs-Yay - Water Cooler Conversations!”, to provide a virtual platform for employees to connect with one another socially. By engaging in activities that promote self-care and talking about less stressful things, such as hobbies and personal interests, we hope to bring back a sense of community otherwise limited during the pandemic. Hit the reset button and join us in PHL/PNE’s informal virtual break room TOMORROW, Thursday, 12/17/2020 at 1:30 PM.

Tomorrow's pre-holiday, "Recipe Swap Edition", session will include a recipe swap to celebrate the upcoming Holiday season. The Training Unit will have recipes prepared to share with participants and the game objective will be to guess the name of the recipe by read ingredients and cooking directions! Further details will be explained tomorrow during the 12/17/2020 session!

After the holiday season, join us on 01/07/2020 at 2 PM for the "Guess Who Edition" Thurs-yay session. In preparation of January’s session, Training will need the following from you for participation:

A baby photo of yourself between the ages of birth-2 years old (Or a picture as far back as you can find of yourself)
The title and artist of a song that you feel best describes your personality
Send both via email to the Training Unit at [email protected] as soon as possible!

To participate in Thurs-Yay – Water Cooler Conversations, please register for both dates using PHL University by clicking the following link: Log Into PHL University Join us weekly for various activities and conversations and bring a colleague!

For additional inquiries or information, please contact the HR Training and Development Unit at [email protected]. Thank You!

Verification of Pre-City Military Service

Friendly reminder: DOA Human Resources is requesting that each employee with pre-City military service, submit a legible photocopy of your military service record (DD-214). Submissions are due by December 22, 2020. Interoffice or hand delivered copies should be addressed to Yvonne Howard, HR Mgr, 3rd floor D/E connector. If using email, uploads may be sent to [email protected]. For secure email submissions, it is recommended that the documents are sent using your PHL.org account. Lastly, if you have multiple DD214s, please submit all of them for your file.

If you have any additional questions, please contact Delicsha Wilds, Deputy of HR at [email protected] or send to [email protected]. Thank you in advance for your cooperation. Stay safe!

AL Days

As a reminder, employees must use their carried over AL days by December 31, 2020.

Scholarship Opportunity for Working Women – Apply Now
Every year, the Chamber of Commerce for Greater Philadelphia selects ten applicants to receive the Paradigm Scholarship for Working Women, a $5000 scholarship designed to help full-time employees of member companies complete their undergraduate degrees. Over twenty years, 159 women have been awarded over $500,000 for tuition and books; In the words of a previous winner, “funding from the scholarship enabled me to continue with my studies and it gave me a sense of support and accomplishment.” Scholarship winners will be honored on March 4th, 2021.

The deadline to apply is December 31st. More information on this scholarship can be found here: http://chmbr.biz/PradgmSchlr2021.

The Philadelphia Employees’ Combined Campaign now through December 31

ONLINE GIVING INSTRUCTIONS

You can find a pdf of the step-by-step online giving instructions HERE and you can find the instructional video HERE

You can also find a downloadable copy of the Contributor’s Guide and Pledge form on the giving site.

REMEMBER: pledge forms MUST be emailed in to [email protected]

Need Help With Your Online Pledge?

Virtual assistance is available online:

Tuesdays & Thursdays

10AM-2PM

Zoom Link: https://us02web.zoom.us/j/3088609485

Use the link anytime between 10am-2pm Tuesday or Thursday during the campaign for live online assistance making an online pledge or completing an electronic pledge form.

E-Mail Assistance:

For help with logins, pledges made, or past contributions: [email protected]

To submit a pledge form: [email protected]

Friday, December 11, 2020

Penn Behavioral Health Resources

Penn Behavioral Health has hundreds of free articles, webinars, and resources for Work/Life Balance on their website. Employees may access this information by visiting: pennbehavioralhealth.org, then creating a profile using the Employer Code: PH033.

NEW Nationwide Webinar & One-on-One Sessions Available Now!

Need tips on wise Holiday spending habits? Join us for a NEW Nationwide two-part webinar, "Managing Your Money/Debt Management" scheduled for 12/15/2020 from Noon - 1:15 PM. REGISTER NOW in PHL University!

Additionally, on Thursday, December 17th and Friday, December 18th, 2020, Nationwide will be hosting 30-minute, One-on-One sessions, to meet with employees personally and review their financial planning, answer questions about their Deferred Compensation account, and provide a personalized overview of planning for retirement. It is also a great time to enroll in deferred compensation and ask any questions before the new year!

Please follow the two (2) quick steps below to be scheduled for a 30-minute one-on-one appointment. Please note there are only 24 slots available!

Step 1: Register for the one-on-one session in PHL University by Tuesday, December 15th, 2020, by 5 PM to secure an appointment spot.

Step 2: Once you have completed registration in PHL University, please email Training at [email protected], with your preferred appointment time to meet with Nationwide.

Available hours are listed below:

December 17th, 2020

- Four (4), 30-minute slots between 9:30 AM – Noon

- Seven (7), 30-minute slots between 12:30 PM - 4:30 PM

December 18th, 2020

- Thirteen (13), 30-minute slots available between 9:30 AM - 5 PM

Please note: Registered attendees have until 5 PM Tuesday, 12/15/2020, to email the training unit your preferred appointment time. If you are registered in PHL University and do not send your preferred appointment time slot by the deadline, training will choose a slot for you from the remaining available appointment times and inform you via email.

Once an appointment time has been assigned, you will receive a calendar invite as confirmation with the date, time, and Teams virtual link for your appointment with the Nationwide representative.

If you do not receive a calendar invite confirmation OR experience complications registering in PHL University, please reach out to the Training and Development team for further assistance at [email protected].

We look forward to seeing you in attendance! Thank you.

Thursday, December 10, 2020

Highlights this week!

TODAY - Fall 2020 Virtual Wellness Series

Topic: Virtual Wellness - Mindfulness (Support by Penn Behavioral Health)
Time: Dec 10, 2020 01:30 PM

To Join by Computer:

Enter the following address in your web browser: : https://us02web.zoom.us/j/86785327405?pwd=b09ZZFN5akI1aC9CeDB2RTk2b3FRUT09
Enter: Meeting ID: 867 8532 7405
ENTER: Passcode: 042089

To Join by Phone:

Dial (929) 205 - 6099
Enter Meeting ID: 867 8532 7405
Enter Passcode: 042089

Verification of Pre-City Military Service

Greetings,

In November’s newsletter our CEO, Chellie Cameron, shared some insight about the financial state of the airport due to the pandemic. DOA’s leadership has spent the last few months cutting cost with an attempt to reduce the budgetary gaps. However, without additional government funding and significantly reduced travel, we will have to prepare for the possibility of staff reductions.

The City of Philadelphia’s Civil Service Regulation 16 provides for reduction in staff due to lack of work or lack of funds. One of the key factors for determining the layoff score is seniority credit. Seniority credit is comprised of all paid city employment and pre-City military service (during war or armed conflict). In order to receive credits for military service, we will need to verify the employee’s pre-City military service record.

DOA Human Resources is requesting that each employee with pre-City military service, submit a photocopy of your military service record (DD-214). Please send to the attention of Yvonne Howard, HR Mgr, 3rd floor D/E connector or upload and send to [email protected] by December 22, 2020.

The Senior Team is still formulating a plan to bridge the budgetary gap and reduce the impact on our employees. If we move forward with staff reductions, DOA HR will provide information sessions, details about the layoff process and resources for staff who may be impacted.

If you have any additional questions, please contact Delicsha Wilds, Deputy of HR at [email protected] or send to [email protected]. Thank you in advance for your cooperation. Stay safe!

AL Days

As a reminder, employees must use their carried over AL days by December 31, 2020.

Scholarship Opportunity for Working Women – Apply Now

The deadline to apply is December 31st. More information on this scholarship can be found here: http://chmbr.biz/PradgmSchlr2021.

The Philadelphia Employees’ Combined Campaign now through December 31

ONLINE GIVING INSTRUCTIONS

You can find a pdf of the step-by-step online giving instructions HERE and you can find the instructional video HERE

You can also find a downloadable copy of the Contributor’s Guide and Pledge form on the giving site.

REMEMBER: pledge forms MUST be emailed in to [email protected]

Need Help With Your Online Pledge?

Virtual assistance is available online:

Tuesdays & Thursdays

10AM-2PM

Zoom Link: https://us02web.zoom.us/j/3088609485

Use the link anytime between 10am-2pm Tuesday or Thursday during the campaign for live online assistance making an online pledge or completing an electronic pledge form.

E-Mail Assistance:

For help with logins, pledges made, or past contributions: [email protected]

To submit a pledge form: [email protected]

Employee Recognition Ceremony and PHL/PNE P.R.I.D.E. Awards Winners!

Thank you to all who attended our first virtual Employee Recognition Ceremony on December 9, 2020.

We celebrated twenty-nine (29) employees serving 15 and 25 years of service. Recipients will receive their awards via mail shortly to the address on file with Human Resources. If your address needs to be updated, please contact [email protected]. If you missed the ceremony, a recording of the event will be available soon on PHL University.

25 Years of Service

Eugene Jastrzemski

Balis Pressley

Lawrence Jordan

Elizabeth Leon-Mendoza

Gene Mcgraw

Yvonne Howard

Adrian Stevenson

Thomas Keaveney

Bonnie Mobley

Michael Meyers

Terence Beckham

15 Years of Service

Willie Speas

Carmelo Tallarico

Malik Hodge

Roberto Ramos

Charles Davis IV

Heather Martin

Gary Marriott

Sandra Houston

Lewis Peck

Troy Brown

Rebeca Becerril

Ruth Snead

Gary Doherty

Allard Blyther

Franco Tallarico

Kevin Monteforte

Delphine Dunlap

Janet Everett-Sway

Congratulations are in order to the following employees for receiving this year’s PHL/PNE P.R.I.D.E. awards:

Roland Arrington - Custodial

Ruben DeLeon - Operations

Alec Gever – Purchasing Administration Unit

Nicole Maddox - Revenue

Heather Redfern – Public Affairs

Rebecca Rodriguez – Human Resources

Wednesday, December 9, 2020

Passing of a Colleague: Remembering Lance Richardson

On Wednesday, December 2, the PHL family lost Lance Richardson, a respected member of our custodial team. Lance joined the Division of Aviation in September 2011 and most recently held the position of semi-skilled laborer.

Lance was a pleasant and dependable worker. His colleagues describe the avid Eagles fan as a “jokester” who liked to kid around. Lance is survived by his fiancée, Charlene. Please keep Charlene and Lance’s loved ones in your thoughts and prayers.

HR has arranged for virtual grief counseling sessions through Penn Behavioral Health to assist PHL staff during this difficult time. The session will be held on Thursday, December 10, at 3:30 p.m. Instructions to access the session are below.

Remembering Lance Richardson - Grief Support Session

Time: December 10, 2020 3:30 p.mm

To Join by Computer:

1. Enter: https://us02web.zoom.us/j/87912591080?pwd=aFhYdkxDZ0JXcldod3UrQXp3T2ZZdz09

2. Enter: Meeting ID: 879 1259 1080

3. Enter: Passcode: 926959

To Join by Phone:

1. Dial: 929 205 6099

2. Enter Meeting ID: 879 1259 1080

3. Enter Passcode: 926959

PHL Welcomes Eastern Airlines

PHL will welcome Eastern Airlines as its newest air service partner on December 14. The Wayne, Pa.-based carrier will offer nonstop service between Philadelphia and Port-Au-Prince, Haiti, and Santo Domingo, Dominican Republic.

Eastern will launch its PHL service with nonstop flights twice per week to Port-Au-Prince (PAP) and Santo Domingo (SDQ). The airline will use Boeing 767 aircraft, which also allows Eastern to carry cargo. Eastern offers passengers the highest baggage allowance at PHL—up to six checked bags (first two checked bags, up to 70lbs/32kg, are free). Information about the new airline, destinations, baggage policy and service can be found at goeasternair.com.

UPS Store Closing
The UPS Store located in the A/B Connector will be closing as of Tuesday, December 15. As of this Friday, December 11, ONLY MAIL service will be provided. Those that currently have a mailbox within the UPS location will continue to have access to their mailboxes, however, larger parcels cannot be accommodated and alternate plans for delivery of larger parcels directly to businesses via UPS, FedEx, or other delivery services will need to be coordinated.

Hours of operation will remain Monday through Friday, 9 a.m. – 3 p.m. Please note that the location WILL NOT BE STAFFED by a person. Therefore, please make certain to have a key to your respective mailbox by the end of this week.

Please direct questions to Natasa Borcanin at [email protected] or by phone at (215) 937-1200.

Friday, December 4, 2020

PHL Employee Weapons Policy Reminder
In a three week period, from October 30-November 18, a PHL contractor and two employees were stopped by TSA agents at airport security checkpoint for carrying handguns (two of which were loaded). Employees are reminded that, unless required for their job, bringing weapons onto PHL property is prohibited and violators will be fined a minimum of $100 and their access (badge) privileges may be suspended or permanently revoked depending on the severity of the incident. Please click here for a PDF detailing PHL’s Rules and Regulations on Prohibited Items.

PHL Employee Parking Program Update: Bartram Avenue Lot Closing December 31
PHL’s Bartram Avenue employee parking lot will close indefinitely on December 31, 2020. All badged employees can continue to park free of charge in the upper levels of PHL’s garages, regardless of how many days they will be parked in the garage. Employees should pull a ticket to enter the garage and then show their badge when exiting. Employees without their badges will be charge the appropriate daily rate. Employees are not permitted to park in short-term parking (ground level of the garages). Employees who park in short-term locations will be charged the appropriate short -term rates. All employees are reminded to follow the posted speed limit and all safety regulations when using the garages. Questions about garage parking should be emailed to [email protected].

The Cargo City parking lot shuttle service will end December 15. The lot will remain open for employees that are able to walk to their job locations.

PHL Food & Shops’ Holiday Programs Update
More than 40 restaurants and shops in all terminals will offer special deals for all badged airport employees December 14-18. Please click here to access a list of participating merchants and the offers. *Deals are subject to change as merchants may adjust based on traffic/business.

Through December 27, PHL Food & Shops is offering a free gift with same day receipts totaling $100 or more from airport retailers. Customers can choose from a Philadelphia mug or choice of a whimsical nature notebook. Receipts should be taken to PHL Sports in the B/C Connector for gift redemption. PHL Food & Shops is also offering free gift wrapping with purchase (receipts required) from PHL retailers through December 27. Up to five items per customer can be taken to the gift wrap station in the B/C Connector from 8:30 a.m.-5:30 p.m.

Rideshare Pick-up Location Moves December 7
PHL’s rideshare pickup location will move to the Commercial Transportation Roadway beginning Monday, December 7. Signs located in baggage claim areas for all terminals directs passengers to the new location. Pick-up for all rental car shuttles was relocated to Zone 2 on Arrivals in November.

Wednesday, November 4, 2020

Highlights this week!

Celebrating Excellence - Employee Recognition Ceremony!

The time of year is fast approaching where we prepare to celebrate your fellow coworkers for their years of service with the City of Philadelphia! Several employees will also be recognized with PHL/PNE P.R.I.D.E awards for demonstrating professional excellence in every aspect of service provided to fellow co-workers, stakeholders and passengers! To nominate someone for this award, please complete the attached nomination form and return via email to [email protected] OR drop off at the Administrative Services Unit Mondays, Wednesdays, or Fridays between 10:00 AM – 2:00 PM – ATTN: Stacey Moragne. The deadline for nominations is midnight on November 18, 2020. Awards will be presented during the Virtual Employee Recognition Ceremony on December 9, 2020. Save the Date!

Fall 2020 Virtual Wellness Series

The Airport, through its EAP provider, Penn Behavioral Heath, is offering a mental health wellness series in order to help our employees express and deal with the day to day experiences of living through these extraordinarily stressful times. An abundance of information which we see on a daily basis and adjustments in how we work during the COVID-19 pandemic can feel overwhelming. Taking care of ourselves is necessary so we are equipped to help our families and loved ones.

Here are the dates and topics for the Virtual Wellness Series:

Session 1: November 5th - Stress

Session 2: November 19th - Coping with COVID during the Holidays

Session 3: December 3rd – Mindfulness

Session 4: December 17th - Overcoming Past Traumas

Time: 1 pm - 2 pm

The Log in information is as follows:

To Join By Computer:
1. Enter the following address in your web browser: Fall 2020 Virtual Wellness Series Zoom Link For All 4 Session Dates
2. Enter: Meeting ID: 885 1844 7026
3. Enter: Passcode: 902689
To Join By Phone:
1. Dial: 929 205 6099 US (New York)
2. Enter: Meeting ID: 885 1844 7026
3. Enter: Passcode: 902689

Additionally, the Zoom link and login information will be forwarded to all registrants of PHL University via reminder emails. The messages will be sent from PHL University at 10 AM the day prior to the session, as well as, 10 AM the day of each session.

Racial Equity Advisory Council (REAC):

If employees have any questions, comments or concerns regarding DOA’s efforts to advance racial equity, please contact us at 215.863.5300 or [email protected].

Human Resources:

Mental Health Resources

We understand that this is a challenging time for all employees. To help manage any stress you may be feeling, you have access to the following resources:

Provider

Contact

Employee Assistance Program

1-888-321-4433

ComPsych

877-912-3226 OR

Online at guidanceresources.com (WebID: CAPCares). There is also a mobile app “GuidanceNow”.

Tele-Behavioral Health

1-800-688-1911 OR

DC47 Health Advocate

1-866-799-2728

DC47 Health and Welfare Fund

215-893-3774

Re-designing the Employee Work Experience (Re-Work):

Resources for parents or guardians of children and other dependents – See City newsletter below

Reminders for Managers and Supervisors

PHL/PNE RISE Mandatory Sessions

Friendly reminder of the NEW monthly mandatory sessions for managers/supervisors to provide you with resources and information, and embedded educational opportunities. All sessions are held virtually on Microsoft TEAMS beginning the 1st Thursday of the month in November (5th), from 11 am - 12 pm. Each session will be recorded for supervisors and managers who are (1) unable to attend the live session and (2) for those who would like to review the sessions later. Topics will include: communication, relationship building, diversity & inclusion, etc. Additionally, you will receive applicable HR, Re-Work and REAC updates. We look forward to seeing you there!

PPE

Thermometers are available for employee’s to self- screen. Questions related to body temperature results above 100.4 degrees Fahrenheit may be forwarded to [email protected]. Questions related to thermometer allocations may be forwarded to the Re-Work committee.
Face Shields are available for Facilities staff only and can be ordered from Maximo. (Item number Z210299)
Disinfectant wipes can be ordered through Maximo. (Item number Z210298)

Thursdays with HR

Join us for “Thursdays with HR” weekly at 11:00AM via Microsoft Teams. These weekly virtual sessions provide supervisors and managers the opportunity to meet with HR (and other managers) to discuss updates and address questions you may have. Topics covered to date include: HR/Rework policies and procedures, payroll updates, Kronos training, PHL University, Q&A and many more. If you have not received a calendar invitation to join, please reach out to [email protected].

Re-Work Green Phase Guidance

The Division of Aviation’s Safe Work Playbook can be found on the Division of Aviation Intranet at https://phlairport.sharepoint.com/sites/My/SitePages/Home.aspx and on HR’s Intranet Page. Continue to follow CDC and City of Philadelphia guidelines! If you have any additional questions please contact: Sheila Trueheart, Deputy CAO or Delicsha Wilds, Deputy of HR at [email protected].

As the City continues its response to the COVID-19 pandemic and support for Reopening initiatives, the Rework committee wants to emphasize the need to remain diligent about the implemented safety precautions. Safety measures such as those listed below continue to be important in keeping each other safe:

Continue doing what we have been doing:

Virtual meetings
Working remotely as much as possible (only come into the office when necessary)
Keep in contact with your supervisor for updates

Physical distancing (6 feet) in common areas:

Vehicles – see the Division of Aviation Safe Work Playbook for updates to cleaning guidelines, vehicle occupancy and sign-in sheet procedures.

Employee health screenings including temperature checks, as needed

Stay home when you are sick (send sick employees’ home)

Thermometers should be requested by supervisors from CSS (warehouse)

Staggered or rotating shifts when possible

Personal responsibility for keeping workspace clean

Wash your hands, do not touch your face and no shaking hands

Alternative and flexible work schedules when possible

Break rooms and pantries remain CLOSED for sit-down dining

Always wear proper PPE (everyone MUST wear a mask)

COVID-19 Resources:

City’s COVID-19 homepage: phila.gov/covid-19
COVID-19 resources translated into multiple languages
Greater Philadelphia Coronavirus Helpline: 1 (800) 722-7112
Residents can text COVIDPHL to 888-777 to get updates sent to their phones
Find out more about testing for COVID-19
City service updates
Health and safety
Food access
Housing and utilities
Other resources

Tuesday, November 3, 2020

The below message is being shared on behalf of James Engler, Chief of Staff with the Office of the Mayor:

Election Assistance

As we continue to assist the City Commissioners with election prep, we have a continuing need for staff to help on overnight shifts. If you are willing to volunteer, please contact [email protected]. Your assistance here will allow us to continue vote counting in full during the overnight hours, and report our vote count faster and more accurately.

Election Day is Tuesday 11/3

Here’s some information to make sure all make a plan to vote! Polls are open 7am-8pm Tuesday, November 3. More information is on the City Commissioners website here: https://www.philadelphiavotes.com/.

Managers/Supervisors: Since Election Day is not a federal, state, or local holiday, please be flexible with employees who may need to alter their regular work schedules in order to get to the polls before or after work.

Also, remember that all employees must follow the City’s political activity rules and practice social distancing.

Practice Social Distancing

Wear a mask to prevent the spread of COVID-19
Stay at least 6 feet away from other people.
Wash hands or use hand sanitizer
Visit the Department of Public Health’s COVID-19 site for additional information

Political Activity Rules

This two-page handout and quick reference guide should answer most questions.
Additional guidance about what City employees are permitted to do on Election Day on personal time is here.
Check out the Social Media Guide to learn how the City’s political activity rules apply on social media.
Review the Board of Ethics Regulation 8, which explains the Home Rule Charter’s restrictions on political activity and contains many examples of permissible and prohibited behavior.
City Employees reassigned to the City Commissioners are not permitted to engage in volunteer/personal political activity (such as phone banking for a presidential candidate) starting October 24 through November 3 (and beyond if the reassignment runs past Election Day). Visit the Board of Ethics website for more information.
Questions? Contact the Board of Ethics ([email protected]), Sarah Stevenson ([email protected]), or Krystle Baker ([email protected]).

Thursday, October 29, 2020

Due to increased cyber threats and previous suspension of 90-day password resets, the Office of Innovation and Technology (OIT) has mandated that all City of Philadelphia departments force a password change for all City of Philadelphia employees.

When will this happen? Sunday, November 1st. DOA IT will re-enable mandatory 90-day password resets. The 90-day password reset requirement was suspended earlier in the year at the start of the pandemic.

What does this mean? Upon login to your computer on or after Monday, November 2nd, you will be required to change your password. Your new password will still need to meet Information Security (InfoSec) guidelines which require a password to be a minimum of eight (8) characters and included a number, upper case letter, lower case letter, and special character.

What if I have a problem? The Helpdesk office is in International Plaza building One (IP1) on the third floor, suite 300. The Helpdesk is available by telephone (215-937-4357) or email ([email protected]). Please keep the telephone number handy (printed out / written down) in case you have trouble logging in after Monday.

If you do have a problem, please let the Helpdesk know how you log into the network:

Scenario 1: Local to PHL (Logs into computer at PHL or PNE)

Scenario 2: No VPN (Logs into computer and uses Office 365 applications)

Scenario 3: VPN (Logs into computer and logs into VPN)

If an in-person visit to the Helpdesk is required, please coordinate with the Helpdesk staff prior to arriving at IP1 suite 300. Masks are mandatory.

Wednesday, October 28, 2020

Managers: Please share with your non-desk workers.

Division of Aviation Updates: October 28, 2020

This communication is sent on behalf of the City of Philadelphia’s Division of Aviation Communications Office. To submit updates for your department, please email [email protected]. Visit PHL.org/EmployeeUpdates to access these updates from your mobile device.

Highlights this week!

Political Activity Rules

With the election right around the corner, City employees should be mindful of the City’s political activity restrictions. See attached policy and additional comments noted below in this week’s City newsletter section.

Celebrating Excellence - Employee Recognition Ceremony!

READYEmployee Alerts

ReadyEmployee is a system administered by the City of Philadelphia to notify City employees of important updates and safety messages. To sign up for ReadyEmployee please go to www.phila.gov/readyemployee and select sign up. If you already have an account, log in and verify your contact preferences are up to date. An instruction sheet is attached for your convenience.

Fall 2020 Virtual Wellness Series

Here are the dates and topics for the Virtual Wellness Series:

Session 1: November 5th - Stress

Session 2: November 19th - Coping with COVID during the Holidays

Session 3: December 3rd – Mindfulness

Session 4: December 17th - Overcoming Past Traumas

Time: 1 pm - 2 pm

The Log in information is as follows:

To Join By Computer:
1. Enter the following address in your web browser: Fall 2020 Virtual Wellness Series Zoom Link For All 4 Session Dates
2. Enter: Meeting ID: 885 1844 7026
3. Enter: Passcode: 902689
To Join By Phone:
1. Dial: 929 205 6099 US (New York)
2. Enter: Meeting ID: 885 1844 7026
3. Enter: Passcode: 902689

Racial Equity Advisory Council (REAC):

If employees have any questions, comments or concerns regarding DOA’s efforts to advance racial equity, please contact us at 215.863.5300 or [email protected].

Human Resources:

Mental Health Resources

We understand that this is a challenging time for all employees. To help manage any stress you may be feeling, you have access to the following resources:

Provider

Contact

Employee Assistance Program

1-888-321-4433

ComPsych

877-912-3226 OR

Online at guidanceresources.com (WebID: CAPCares). There is also a mobile app “GuidanceNow”.

Tele-Behavioral Health

1-800-688-1911 OR

DC47 Health Advocate

1-866-799-2728

DC47 Health and Welfare Fund

215-893-3774

Re-designing the Employee Work Experience (Re-Work):

Resources for parents or guardians of children and other dependents – See City newsletter below

Reminders for Managers and Supervisors

PPE

Thermometers are available for employee’s to self- screen. Questions related to body temperature results above 100.4 degrees Fahrenheit may be forwarded to [email protected]. Questions related to thermometer allocations may be forwarded to the Re-Work committee.
Face Shields are available for Facilities staff only and can be ordered from Maximo. (Item number Z210299)
Disinfectant wipes can be ordered through Maximo. (Item number Z210298)

Thursdays with HR

Join us for “Thursdays with HR” weekly at 11:00AM via Microsoft Teams. These weekly virtual sessions provide supervisors and managers the opportunity to meet with HR (and other managers) to discuss updates and address questions you may have. Topics covered to date include: HR/Rework policies and procedures, payroll updates, Kronos training, PHL University, Q&A and many more. If you have not received a calendar invitation to join, please reach out to [email protected].

Re-Work Green Phase Guidance

Continue doing what we have been doing:

Virtual meetings
Working remotely as much as possible (only come into the office when necessary)
Keep in contact with your supervisor for updates

Physical distancing (6 feet) in common areas:

Vehicles – see the Division of Aviation Safe Work Playbook for updates to cleaning guidelines, vehicle occupancy and sign-in sheet procedures.

Employee health screenings including temperature checks, as needed

Stay home when you are sick (send sick employees’ home)

Thermometers should be requested by supervisors from CSS (warehouse)

Staggered or rotating shifts when possible

Personal responsibility for keeping workspace clean

Wash your hands, do not touch your face and no shaking hands

Alternative and flexible work schedules when possible

Break rooms and pantries remain CLOSED for sit-down dining

Always wear proper PPE (everyone MUST wear a mask)

COVID-19 Resources:

City’s COVID-19 homepage: phila.gov/covid-19
COVID-19 resources translated into multiple languages
Greater Philadelphia Coronavirus Helpline: 1 (800) 722-7112
Residents can text COVIDPHL to 888-777 to get updates sent to their phones
Find out more about testing for COVID-19
City service updates
Health and safety
Food access
Housing and utilities
Other resources

The following message was sent to all employees from the City of Philadelphia on October 26, 2020:

A close up of a sign
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Important Notice for Employees Reassigned to City Commissioners

Office of the Chief Integrity Officer and the Board of Ethics

Employees reassigned to the City Commissioners are not permitted to engage in volunteer political activity (such as phone banking for a presidential candidate) starting October 24 through November 3 (and beyond if the reassignment runs past Election Day). The Board of Ethics has additional information and guidance available on its website.

Questions? Contact: [email protected]

LEARN MORE ABOUT POLITICAL ACTIVITY RULES FOR TEMPORARY ASSIGNMENTS

Volunteer to assist with the Philadelphia Employees’ Combined Campaign

The 2021 Philadelphia Employees’ Combined Campaign will run November 9 to December 31, 2020. This year’s campaign is chaired by Mayor Kenney, along with co-chairs Kathryn Ott-Lovell, Commissioner of Parks & Recreation, and Pedro Rodriguez, Director of Partnerships for Philly Counts 2020. We’re looking for volunteers to assist with the Campaign in their department. If you’re interested please contact Becky Marx, Campaign Manager at the email below.

Questions? Contact: [email protected]

LEARN MORE ABOUT THE COMBINED CAMPAIGN

Attend an Election-Related Stress Management Session

Department of Behavioral Health and Intellectual disAbility Services

Multiple sessions available

Election-Related Stress Management sessions are being offered to all City employees in partnership with the City’s “Pathways to Reform, Transformation, and Reconciliation Committee.” The Department of Behavioral Health and Intellectual Disability Services will facilitate these nonpartisan sessions. The sessions will offer techniques to promote community and self-care, emotional wellness, and tips on maintaining healthy work relationships through the election season in the context of heightened race-related disparities and a global pandemic.

Thursday, October 29 | 1-2 p.m.: Register here.
Wednesday, November 4 | noon-1 p.m.: Register here.
Wednesday, November 4 | 2-3 p.m.: Register here.

COVID-19 Cases Rising Dramatically

Philadelphia Department of Public Health

For the last month, the Philadelphia Department of Public Health has been reporting more and more cases of COVID-19. Last week, the number of cases started to rise dramatically. Health Commissioner Dr. Farley reminds everyone that the disease hasn't changed, which means the best way to protect ourselves and our families hasn't changed. The more everyone follows the recommendations, the more people we can protect and the more lives we can save. The recommendations are:

Wear a mask whenever you're around people who don't live in your household.
Keep at least six feet from people who don't live in your household.
Wash your hands often.
Get tested if you're experiencing symptoms or have been exposed to someone with COVID-19.

LEARN MORE ABOUT THE CITY’S RESPONSE TO COVID-19

New Guidance from the Board of Ethics for Election Day Activity

The Board of Ethics recently issued the following guidance to executive branch employees acting on personal time.

May I serve as a certified poll watcher for a candidate or campaign? NO
May I volunteer for a non-partisan election protection effort? YES, but not coordinated with a campaign or party.
May I distribute literature supporting a non-local candidate at a polling place on Election Day? YES, except Police Department employees, and you must observe all other state and City rules.

Read the full board opinion here. More information is available on the Board of Ethics quick reference website.

Additional Political Activity Guidance for City Employees

With the election right around the corner, City employees should be mindful of the City’s political activity restrictions. Please note that Police Department employees are held to stricter rules than other departments. The Board of Ethics developed many resources and guides to review before you engage in any political activity.

Review this two-page handout to identify what key political activity rules apply to you.
Want to know how the rules will apply to a particular political activity you would like to participate in? Visit the Ethics Board’s quick reference website.
Check out the Social Media Guide to learn how the City’s political activity rules apply on social media.
Review Regulation 8, which explains the Home Rule Charter’s restrictions on political activity and contains many examples of permissible and prohibited behavior.
Attend one of the Board of Ethics’ interactive, online trainings on political activity. Sign up for a session.
While it is not permissible for City employees to serve on an election board, City employees may be detailed to support and assist the work of the Office of the City Commissioners. To review political activity restrictions that apply to these detailed employees, please review this opinion and the quick reference guide on page 5 of the opinion.

Still have questions? Contact the Board of Ethics at [email protected].

Stay Updated: COVID-19 News and Information

COVID-19 website

We’re updating our website, phila.gov/COVID-19, daily. Use it to get the latest news, find out what the City is doing, learn how to prevent infection, and more.

Text alerts

TEXT COVIDPHL TO 888-777

Greater Philadelphia Coronavirus Helpline

Have questions about symptoms and risk of the COVID-19 coronavirus? Call the 24/7 helpline to talk to a medical professional.

CALL 800-722-7112

Employee Resources

Access Centers

Access Centers are open to serve the City’s most vulnerable children while fully-digital learning is in place, providing eligible K–6 students with a safe, supervised environment. 77 Access Centers are located at Parks & Recreation, Free Library, and Office of Children and Families Out-of-School time network sites. Prior registration is required and site capacity is limited to adhere to health and safety guidelines.

LEARN MORE ABOUT ACCESS CENTERS

City Learning Management System

ACCESS THE LMS

City Intranet

CHECK OUT THE INTRANET

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Tuesday, October 27, 2020

Good Afternoon Division of Aviation family,

I reach out to you with a heavy heart knowing that our city and DOA community is hurting right now. Yesterday’s fatal police-involved shooting of Walter Wallace Jr. has reopened fresh wounds, resulting in raw emotions and intense pain, sadness, and anger.

We want to provide a safe space for community healing. A zoom call has been scheduled for this evening at 7 PM, hosted by Greg El (Co-Founder of TriZen Inc.) and Jonathan Todd. There is no specific agenda, just an opportunity to support one another through these difficult times. Managers/Supervisors – Please support your staff’s participation in tonight’s call if possible. Directions to join this evening’s conversation are located below:

Join the Conversation

By Computer:

1. Enter the following link in your browser:

https://us02web.zoom.us/j/89206343870?pwd=cHBEcUhnMGFzUm1hVDlMck0xcHpkdz09

2. Enter Meeting ID: 892 0634 3870

By Phone:

1. Call in using the following number: (929) 205 - 6099

2. Enter Meeting ID: 892 0634 3870

Additionally, below are several resources that all DOA employees have access to:

Provider

Contact

Employee Assistance Program

1-888-321-4433

ComPsych

877-912-3226 OR

Online at guidanceresources.com (WebID: CAPCares). There is also a mobile app “GuidanceNow”.

Tele-Behavioral Health

1-800-688-1911 OR

DC47 Health Advocate

1-866-799-2728

DC47 Health and Welfare Fund

215-893-3774

Stay safe and take care of yourselves and your loved ones,

Chellie

Monday, October 26, 2020

Managers: Please share with your non-desk workers.

Division of Aviation Updates: October 26, 2020

The below message is being shared from James Engler, Chief of Staff with the Office of the Mayor:

As we lead up to election day, and ready ourselves for the outcome of the election, we understand that it is a stressful time for our employees. To help our employees manage this stressful time, we are sharing several resources that are being made available.

First, as detailed below, we are sharing two free sessions (pre- and post-election) that are being hosted by The Ladipo Group for the larger public on managing election day anxiety. The sessions, which are open to our employees, hold up to 250 people and are on a first-come first-serve basis. Please also see the attached one-pager.

Second, because of the limited availability of the above sessions, the Department of Behavioral Health and Intellectual Disability Services (DBHIDS) is working to provide three sessions for employees regarding strategies to cope with election-related stress and resources for employee wellness.

DBHIDS Sessions:

Session 1 (link forthcoming)
Event Title: Pre-election – Managing Election-Related Stress
Date/time: Thursday, Oct 29th / Time: 1:00 – 2:00 PM

Sessions 2 & 3 (links forthcoming)
Event Title: Post-election – Managing Election-Related Stress
Date/time: Wednesday Nov. 4th / Time: 12:00 – 1:00 & 2:00 – 3:00 PM

Ladipo Sessions (up to 250 people each session):

Pre-election workshop - Monday, October 26, from 12:00 – 1:30 PM, linked HERE
Post-election workshop - Monday, November 9, from 12:00 – 1:30 PM, linked HERE

Wednesday, October 21, 2020

Managers: Please share with your non-desk workers.

Division of Aviation Updates: October 21, 2020

Highlights this week!

TOMORROW! Breast Cancer Awareness Virtual Conference 2020

We can BEAT this Together! Please join us for our annual Breast Cancer Awareness program tomorrow, October 22nd, 2020 from 12:00 PM to 2:00 PM via Teams. We have the pleasure of having Dr. Ari Brooks M.D., MPH a Surgical Oncologist at Penn Medicine Hospital as our guest speaker. Also, you will hear from our own survivor panelist of Philadelphia International Airport team members. Be prepared to learn about early detection and celebrate those that have not only survived but have beat Breast Cancer! Please click on the link below to join the event.

LINK to Join Event- Breast Cancer Awareness 2020

Flu Clinic

You can't see the flu coming, but you can be prepared! Getting your flu shot reduces your chances of getting sick and lessens your symptoms if you do get the flu.

Racial Equity Advisory Council (REAC):

If employees have any questions, comments or concerns regarding DOA’s efforts to advance racial equity, please contact us at 215.863.5300 or [email protected].

Human Resources:

Mental Health Resources

We understand that this is a challenging time for all employees. To help manage any stress you may be feeling, you have access to the following resources:

Provider

Contact

Employee Assistance Program

1-888-321-4433

ComPsych

877-912-3226 OR

Online at guidanceresources.com (WebID: CAPCares). There is also a mobile app “GuidanceNow”.

Tele-Behavioral Health

1-800-688-1911 OR

DC47 Health Advocate

1-866-799-2728

DC47 Health and Welfare Fund

215-893-3774

Re-designing the Employee Work Experience (Re-Work):

Resources for parents or guardians of children and other dependents – See City newsletter below

Reminders for Managers and Supervisors

PPE

Thermometers are available for employee’s to self- screen. Questions related to body temperature results above 100.4 degrees Fahrenheit may be forwarded to [email protected]. Questions related to thermometer allocations may be forwarded to the Re-Work committee.
Face Shields are available for Facilities staff only and can be ordered from Maximo. (Item number Z210299)
Disinfectant wipes can be ordered through Maximo. (Item number Z210298)

Thursdays with HR

Join us for “Thursdays with HR” weekly at 11:00AM via Microsoft Teams. These weekly virtual sessions provide supervisors and managers the opportunity to meet with HR (and other managers) to discuss updates and address questions you may have. Topics covered to date include: HR/Rework policies and procedures, payroll updates, Kronos training, PHL University, Q&A and many more. If you have not received a calendar invitation to join, please reach out to [email protected].

Re-Work Green Phase Guidance

Continue doing what we have been doing:

Virtual meetings
Working remotely as much as possible (only come into the office when necessary)
Keep in contact with your supervisor for updates

Physical distancing (6 feet) in common areas:

Vehicles – see the Division of Aviation Safe Work Playbook for updates to cleaning guidelines, vehicle occupancy and sign-in sheet procedures.

Employee health screenings including temperature checks, as needed

Stay home when you are sick (send sick employees’ home)

Thermometers should be requested by supervisors from CSS (warehouse)

Staggered or rotating shifts when possible

Personal responsibility for keeping workspace clean

Wash your hands, do not touch your face and no shaking hands

Alternative and flexible work schedules when possible

Break rooms and pantries remain CLOSED for sit-down dining

Always wear proper PPE (everyone MUST wear a mask)

COVID-19 Resources:

City’s COVID-19 homepage: phila.gov/covid-19
COVID-19 resources translated into multiple languages
Greater Philadelphia Coronavirus Helpline: 1 (800) 722-7112
Residents can text COVIDPHL to 888-777 to get updates sent to their phones
Find out more about testing for COVID-19
City service updates
Health and safety
Food access
Housing and utilities
Other resources

The following message was sent to all employees from the City of Philadelphia on October 19, 2020:

A close up of a sign
Description automatically generated

October 19

Women of Color City Resource Group Meeting

Office of Diversity, Equity, and Inclusion

October 23 | 1 - 2 p.m.

Join the Women of Color City Resource Group on Friday, October 23, 2020 for a virtual discussion with the City’s first African American woman to be elected as Sheriff, Rochelle Bilal. Join us as we learn more about Sheriff Bilal, her office, and any advice that she has to share with the Women of Color CRG. You are not required to take leave time to attend this meeting, but you must get supervisor approval.

Questions? Contact: [email protected]

REGISTER FOR THIS MEETING

Political Activity Guidance for City Employees

Review this two-page handout to identify what key political activity rules apply to you.
Want to know how the rules will apply to a particular political activity you would like to participate in? Visit the Ethics Board’s quick reference website.
Check out the Social Media Guide to learn how the City’s political activity rules apply on social media.
Review Regulation 8, which explains the Home Rule Charter’s restrictions on political activity and contains many examples of permissible and prohibited behavior.
Attend one of the Board of Ethics’ interactive, online trainings on political activity. Sign up for a session.
While it is not permissible for City employees to serve on an election board, City employees may be detailed to support and assist the work of the Office of the City Commissioners. To review political activity restrictions that apply to these detailed employees, please review this opinion and the quick reference guide on page 5 of the opinion.

Still have questions? Contact the Board of Ethics at [email protected].

Stay Updated: COVID-19 News and Information

COVID-19 website

We’re updating our website, phila.gov/COVID-19, daily. Use it to get the latest news, find out what the City is doing, learn how to prevent infection, and more.

Text alerts

TEXT COVIDPHL TO 888-777

Greater Philadelphia Coronavirus Helpline

Have questions about symptoms and risk of the COVID-19 coronavirus? Call the 24/7 helpline to talk to a medical professional.

CALL 800-722-7112

Employee Resources

Access Centers

LEARN MORE ABOUT ACCESS CENTERS

City Learning Management System

ACCESS THE LMS

City Intranet

CHECK OUT THE INTRANET

Submit something to the citywide newsletter

Friday, October 16, 2020

Managers: Please share with your non-desk workers.

Division of Aviation Updates: October 16, 2020

PHL Mask Compliance Policy Update: Informational Palm Card Distribution

PHL Guest Experience and Operations teams will begin distribution of MaskUpPHL informational palm cards to badged employees on Monday, October 19. Distribution runs through Sunday, November 1, and will occur on all shifts, every day of the week. A sample of the palm card is attached.

The MaskUpPHL campaign continues the airport’s effort to ensure the safety of workers and guests while supporting the recovery of the aviation industry. Beginning the week of November 2, PHL Guest Experience and Operations teams will begin issuing warnings to workers seen in passenger-facing areas of the facility who are not wearing a face mask over both their mouth and nose except while seated and actively eating or drinking. If approached, workers are required to present their badge to airport representatives, who will log their ID numbers to track warnings and violations.

Badged airport workers who receive 2 warnings will be issued a notice of violation resulting in a $75 fine.
Division of Aviation employees who receive 2 warnings will be placed through City of Philadelphia disciplinary protocols, resulting in a one-day suspension.

Please see the Emergency Regulation Requiring Passengers and City Tenant Employees to Wear a Face Mask on Premises for more information about wearing facial coverings in Philadelphia International Airport. This information is also available at PHL.org/policies.

Thank you for helping PHL stay healthy and safe.

SEPTA Pass Purchase Instructions for November
Beginning Monday, October 20 through Thursday, November 5, SEPTA staff will be selling November transpasses and trailpasses at the former Travelex location in the A/B Connector. Hours of operation will be 9 a.m.-5 p.m., Monday through Friday only. Anyone purchasing a SEPTA pass must have a valid airport ID and pay by cash.

This arrangement is for November SEPTA passes. Details for December and beyond are currently being developed and will be announced as soon as they are finalized.

Thursday, October 15, 2020

Managers: Please print for your non-desk workers.

Division of Aviation Updates: October 15, 2020

Election Day Volunteer Opportunity – 725 Rovers needed!

The Administration and the City Commissioners are looking for people who can fill roles for a specific time period on election day, Tuesday, November 3, 2020. The most critical call is to volunteer as a Rover.

Rover duties include:

1. Help open and close polls

2. Ensuring voters are at the right polling location

3. Polling place line control

4. Providing voters COVID-19 PPE materials including, but not limited to sanitizer and face masks

5. Assist Poll workers to report Poll issues to central headquarters

Managerial approval is required. Please complete the survey link found here if you are interested.

Employees selected to help with election operations support will receive:

Paid regular time or overtime, depending on the hours assigned (if the employee is eligible for overtime compensation - cash or comp time). Employees do not need to use their own time (i.e., vacation, AL) to volunteer so long as their reassignment to support the primary is approved by their department;
Mileage reimbursement (where applicable); and
The pleasure of helping the City Commissioners’ Office run a smooth and effective election!

What do employees need to participate?

Managerial Approval
Additional requirements according to the selected role, such as car, driver’s license, proof of registration and car insurance
Attendance at a virtual training session

Please note that the Philadelphia Board of Ethics has approved this non-partisan opportunity.

Information from the Mayor’s Office of Public Engagement

As residents continue to try to socially distance and stop the spread of COVID-19, more voters may decide to vote by mail this year. To support new mail-in ballot voters, we published an illustrated mail-in ballot guide. The guide is available in multiple languages and explains what to expect when you go to fill out your mail-in-ballot, such as the candidates who are up for election, ballot questions, and contact information for local election offices. The guide also explains how to apply for a mail-in ballot, how to fill it out with your choices, sign it, seal it, and deliver it to the Philadelphia County Board of Elections or new satellite election offices.

Wednesday, October 14, 2020

Managers: Please print for your non-desk workers.

Division of Aviation Updates: October 14, 2020

Highlights this week!

Ends tomorrow! Re-Work Survey

There is still time to submit your feedback on the employee survey closing tomorrow, Thursday, October 15. Thanking you in advance for your time. Be well and stay safe!

SURVEY LINK: https://www.surveymonkey.com/r/BTD2LLD

One week remaining - Parking Permit Registration

The Division of Aviation has developed a new parking permit system for all parking lot areas at PHL. Therefore, as of October 5, 2020, each eligible parking card applicant will be required to submit their permit application via the intranet here. Taking applications now through October 23rd. If you would like assistance with the application process, training will be provided during Thursdays with HR on October 15th. For additional questions or assistance, please contact [email protected].

Next Week! Breast Cancer Awareness Virtual Conference 2020

Please join our virtual conference on October 22, 2020 from Noon-2:00PM as we come together to learn about early detection, hear from PHL’s survivor panel and celebrate survivors! Please register at PHL University to receive the link to join the virtual conference. Let us raise awareness and find ways to join the fight against breast cancer.

Racial Equity Advisory Council (REAC):

If employees have any questions, comments or concerns regarding DOA’s efforts to advance racial equity, please contact us at 215.863.5300 or [email protected].

Human Resources:

Mental Health Resources

We understand that this is a challenging time for all employees. To help manage any stress you may be feeling, you have access to the following resources:

Provider

Contact

Employee Assistance Program

1-888-321-4433

ComPsych

877-912-3226 OR

Online at guidanceresources.com (WebID: CAPCares). There is also a mobile app “GuidanceNow”.

Tele-Behavioral Health

1-800-688-1911 OR

DC47 Health Advocate

1-866-799-2728

DC47 Health and Welfare Fund

215-893-3774

Re-designing the Employee Work Experience (Re-Work):

Resources for parents or guardians of children and other dependents – See City newsletter below

Reminders for Managers and Supervisors

PPE

Thermometers are available for employee’s to self- screen. Questions related to body temperature results above 100.4 degrees Fahrenheit may be forwarded to [email protected]. Questions related to thermometer allocations may be forwarded to the Re-Work committee.
Face Shields are available for Facilities staff only and can be ordered from Maximo. (Item number Z210299)
Disinfectant wipes can be ordered through Maximo. (Item number Z210298)

Thursdays with HR

Join us for “Thursdays with HR” weekly at 11:00AM via Microsoft Teams. These weekly virtual sessions provide supervisors and managers the opportunity to meet with HR (and other managers) to discuss updates and address questions you may have. Topics covered to date include: HR/Rework policies and procedures, payroll updates, Kronos training, PHL University, Q&A and many more. If you have not received a calendar invitation to join, please reach out to [email protected].

Re-Work Green Phase Guidance

Continue doing what we have been doing:

Virtual meetings
Working remotely as much as possible (only come into the office when necessary)
Keep in contact with your supervisor for updates

Physical distancing (6 feet) in common areas

Vehicles – see the Division of Aviation Safe Work Playbook for updates to cleaning guidelines, vehicle occupancy and sign-in sheet procedures.

Employee health screenings including temperature checks, as needed

Stay home when you are sick (send sick employees’ home)

Thermometers should be requested by supervisors from CSS (warehouse)

Staggered or rotating shifts when possible

Personal responsibility for keeping workspace clean

Wash your hands, do not touch your face and no shaking hands

Alternative and flexible work schedules when possible

Break rooms and pantries remain CLOSED for sit-down dining

Always wear proper PPE (everyone MUST wear a mask)

COVID-19 Resources:

City’s COVID-19 homepage: phila.gov/covid-19
COVID-19 resources translated into multiple languages
Greater Philadelphia Coronavirus Helpline: 1 (800) 722-7112
Residents can text COVIDPHL to 888-777 to get updates sent to their phones
Find out more about testing for COVID-19
City service updates
Health and safety
Food access
Housing and utilities
Other resources

The following message was sent to all employees from the City of Philadelphia on October 12, 2020:

A close up of a sign
Description automatically generated

October 12

Philly Reading Coaches is Seeking Volunteers and Enrolling K-3 Students

Office of Children and Families

Philly Reading Coaches pairs trained volunteers with K-3 students for weekly reading sessions to build confidence and a love of reading. This school year, the program will take place entirely online. Children will receive 25 books throughout the program to help build their home library and access to the Literacy Pro platform where they can choose from an ebook library with more than 2,300 titles. Volunteers can be as young as 14 years old and must complete mandatory background checks and a training process before they can begin reading with students.

Questions? Contact: [email protected]

LEARN MORE ABOUT PHILLY READING COACHES

Online Collaboration with Microsoft Teams

Office of Innovation & Technology

October 27 at 10 a.m. | October 29 at 2 p.m.

Whether you’re in the office or working virtually, Microsoft Teams has features that make it easy to connect and collaborate with your City colleagues. OIT is offering two training sessions open to all City employees, where their Microsoft Customer Success Team will walk participants through the basics of the software for chat, meetings and calls, file sharing, planning, and shared workspaces. You must be logged into office.com with your phila.gov email to register.

Questions? Contact: [email protected]

SIGN UP FOR A TRAINING SESSION HERE

News to Share With Your Friends, Family, and Neighbors

Do you know a community-based organization in Philadelphia engaged in reforming the criminal justice system? The city is now offering microgrants to qualifying community-based organizations to carry-out this important work. Learn more about the criminal justice reform microgrants.
The CCCC Philadelphia COVID Response Corps is accepting applications for a paid AmeriCorps service year opportunity for anyone looking to help reduce the impact of COVID-19 in Philadelphia through contact tracing, isolation and quarantine efforts. This program is a partnership with the Department of Public Health and the National Nurse-Led Care Consortium, pending funding from PennServe. Learn more about the COVID Response Corps.

Political Activity Guidance for City Employees

Review this two-page handout to identify what key political activity rules apply to you.
Want to know how the rules will apply to a particular political activity you would like to participate in? Visit the Ethics Board’s quick reference website.
Check out the Social Media Guide to learn how the City’s political activity rules apply on social media.
Review Regulation 8, which explains the Home Rule Charter’s restrictions on political activity and contains many examples of permissible and prohibited behavior.
Attend one of the Board of Ethics’ interactive, online trainings on political activity. Sign up for a session.
While it is not permissible for City employees to serve on an election board, City employees may be detailed to support and assist the work of the Office of the City Commissioners. To review political activity restrictions that apply to these detailed employees, please review this opinion and the quick reference guide on page 5 of the opinion.

Still have questions? Contact the Board of Ethics at [email protected].

Stay Updated: COVID-19 News and Information

COVID-19 website

We’re updating our website, phila.gov/COVID-19, daily. Use it to get the latest news, find out what the City is doing, learn how to prevent infection, and more.

Text alerts

TEXT COVIDPHL TO 888-777

Greater Philadelphia Coronavirus Helpline

Have questions about symptoms and risk of the COVID-19 coronavirus? Call the 24/7 helpline to talk to a medical professional.

CALL 800-722-7112

Employee Resources

Access Centers

LEARN MORE ABOUT ACCESS CENTERS

City Learning Management System

ACCESS THE LMS

City Intranet

CHECK OUT THE INTRANET

Submit something to the citywide newsletter

Friday, October 9, 2020

Managers: Please print for your non-desk workers.

Division of Aviation Updates: October 9, 2020

Highlights this week!

Re-Work

Survey

There is still time to complete the Rework employee survey, closing on Thursday, October 15. Thanking you in advance for taking a few moments to give us your feedback. Be well and stay safe!

SURVEY LINK: https://www.surveymonkey.com/r/BTD2LLD

Break Rooms

Friendly reminder that break rooms and pantries remain CLOSED for sit-down dining.

Parking Permit Registration OPEN NOW!

The Division of Aviation has developed a new parking permit system for all parking lot areas at PHL. Therefore, as of October 5, 2020, each eligible parking card applicant will be required to submit their permit application via the intranet. The application process will be open from October 5th through October 23rd. If you would like assistance with the application process, training will be provided during Thursdays with HR on October 8th and October 15th. For additional questions or assistance, please contact [email protected].

Breast Cancer Awareness Virtual Conference 2020

Please join our virtual conference on October 22, 2020 from Noon-2:00PM as we come together to learn about early detection, hear from PHL’s survivor panel and celebrate survivors! Please register at PHL University to receive the link to join the virtual conference. Let us raise awareness and find ways to join the fight against breast cancer.

Policy Update: 6th City Policy Statement re: COVID-19

The City remains committed to revising this policy statement during the COVID-19 pandemic to account for evolving public health guidelines, recently-passed laws and statutes, and the City’s changing operational needs. Please see attached updated policy statement.

Social Media Policy

The City of Philadelphia encourages all departments, offices, employees, and public officials to consider how social media can play a role in enhancing communication, collaboration, and information exchange with Philadelphia residents. To ensure a consistent and positive approach, the attached policy provides guidelines for personal and official use of social media, effective September 1, 2020.

Racial Equity Advisory Council (REAC):

If employees have any questions, comments or concerns regarding DOA’s efforts to advance racial equity, please contact us at 215.863.5300 or [email protected].

Human Resources:

Mental Health Resources

We understand that this is a challenging time for all employees. To help manage any stress you may be feeling, you have access to the following resources:

Provider

Contact

Employee Assistance Program

1-888-321-4433

ComPsych

877-912-3226 OR

Online at guidanceresources.com (WebID: CAPCares). There is also a mobile app “GuidanceNow”.

Tele-Behavioral Health

1-800-688-1911 OR

DC47 Health Advocate

1-866-799-2728

DC47 Health and Welfare Fund

215-893-3774

Re-designing the Employee Work Experience (Re-Work):

Resources for parents or guardians of children and other dependents – see City newsletter below.

Reminders for Managers and Supervisors

PPE

Thermometers are available for employee’s to self- screen. Questions related to body temperature results above 100.4 degrees Fahrenheit may be forwarded to [email protected]. Questions related to thermometer allocations may be forwarded to the Re-Work committee.

Face Shields are available for Facilities staff only and can be ordered from Maximo. (Item number Z210299)

Disinfectant wipes can be ordered through Maximo. (Item number Z210298)

Thursdays with HR

Join us for “Thursdays with HR” weekly at 11:00AM via Microsoft Teams. These weekly virtual sessions provide supervisors and managers the opportunity to meet with HR (and other managers) to discuss updates and address questions you may have. Topics covered to date include: HR/Rework policies and procedures, payroll updates, Kronos training, PHL University, Q&A and many more. If you have not received a calendar invitation to join, please reach out to [email protected].

Re-Work Green Phase Guidance

Continue doing what we have been doing:

Virtual meetings
Working remotely as much as possible (only come into the office when necessary)
Keep in contact with your supervisor for updates

Physical distancing (6 feet) in common areas

Vehicles – see the Division of Aviation Safe Work Playbook for updates to cleaning guidelines, vehicle occupancy and sign-in sheet procedures.

Employee health screenings including temperature checks, as needed

Stay home when you are sick (send sick employees’ home)

Thermometers should be requested by supervisors from CSS (warehouse)

Staggered or rotating shifts when possible

Personal responsibility for keeping workspace clean

Wash your hands, do not touch your face and no shaking hands

Alternative and flexible work schedules when possible

Break rooms and pantries remain CLOSED for sit-down dining

Always wear proper PPE (everyone MUST wear a mask)

COVID-19 Resources:

City’s COVID-19 homepage: phila.gov/covid-19
COVID-19 resources translated into multiple languages
Greater Philadelphia Coronavirus Helpline: 1 (800) 722-7112
Residents can text COVIDPHL to 888-777 to get updates sent to their phones
Find out more about testing for COVID-19
City service updates
Health and safety
Food access
Housing and utilities
Other resources

The following message was sent to all employees from the City of Philadelphia on October 5, 2020:

A close up of a sign
Description automatically generated

October 5

PHLConnectED Webinar Sessions

Mayor’s Office of Education and Office of Innovation & Technology

Multiple sessions available

The City is holding weekly webinars about PHLConnectED. PHLConnectED is a citywide effort to connect eligible K–12 student households to reliable internet service so that they can fully participate in digital learning. This series is for community leaders interested in learning how they can help families without internet access get the connection they need. The series will continue through October contingent on attendance.

Questions? Contact: [email protected]

SIGN UP FOR A PHLCONNECTED WEBINAR

Satellite Election Offices Open

Philadelphia City Commissioners

City Commissioners opened seven satellite election offices to provide Philadelphia voters with easier access to register to vote and to vote by mail. The offices will be open seven days a week and will remain open through Election Day, November 3, 2020. In addition to being able to register, voters may also request a mail-in ballot in person, receive it, fill it out, and return it to cast their vote, all at the same location.

LEARN MORE ABOUT SATELLITE ELECTION OFFICES

MaskUpPHL Murals Unveiling

Mural Arts

As part of the City’s #MaskUpPHL campaign, along with partners from Mural Arts Philadelphia and Congreso Health Center, the City announced updates to three murals to help demonstrate the importance of everyone in Philadelphia wearing a mask. The following murals all received temporary face masks bearing the #MaskUpPHL campaign hashtag:

Latinx Heroes - Julia DeBurgos School at 4th Street and West Lehigh Avenue
Marian Anderson - Marian Anderson Recreation Center at 740 South 17th Street
Herman Wrice - 612 North 33rd Street

LEARN MORE ABOUT THE COLLABORATION

Political Activity Guidance for City Employees

Review this two-page handout to identify what key political activity rules apply to you.
Want to know how the rules will apply to a particular political activity you would like to participate in? Visit the Ethics Board’s quick reference website.
Check out the Social Media Guide to learn how the City’s political activity rules apply on social media.
Review Regulation 8, which explains the Home Rule Charter’s restrictions on political activity and contains many examples of permissible and prohibited behavior.
Attend one of the Board of Ethics’ interactive, online trainings on political activity. Sign up for a session.
While it is not permissible for City employees to serve on an election board, City employees may be detailed to support and assist the work of the Office of the City Commissioners. To review political activity restrictions that apply to these detailed employees, please review this opinion and the quick reference guide on page 5 of the opinion.

Still have questions? Contact the Board of Ethics at [email protected].

Stay Updated: COVID-19 News and Information

COVID-19 website

We’re updating our website, phila.gov/COVID-19, daily. Use it to get the latest news, find out what the City is doing, learn how to prevent infection, and more.

Text alerts

TEXT COVIDPHL TO 888-777

Greater Philadelphia Coronavirus Helpline

Have questions about symptoms and risk of the COVID-19 coronavirus? Call the 24/7 helpline to talk to a medical professional.

CALL 800-722-7112

Employee Resources

Access Centers

LEARN MORE ABOUT ACCESS CENTERS

City Learning Management System

ACCESS THE LMS

City Intranet

CHECK OUT THE INTRANET

Submit something to the citywide newsletter

Friday, October 2, 2020

Division of Aviation Updates: October 2, 2020

Volunteers Needed for Overtime

The City Commissioner’s office still needs assistance with the Pre-and Post-Election project! If interested, please review the attached notice , complete the volunteer form and return to [email protected] no later than October 6, 2020. Thank you for your consideration.

please see the attached notice.

please see the attached form.

Thursday, October 1, 2020

Managers: Please print for your non-desk workers.

Division of Aviation Updates: October 1, 2020

Racial Equity Advisory Council (REAC):

If employees have any questions, comments or concerns regarding DOA’s efforts to advance racial equity, please contact us at 215.863.5300 or [email protected].

Human Resources:

Deferred Compensation - October Workshops

Date

Time

Work Shop Title

Workshop Description

Registration

October 1, 2020

12:00 PM

Investing 101

An overview of the basic building blocks of investing including investment concepts involved with Deferred Comp.

October 6, 2020

12:00 PM

Woman & Retirement

The special considerations impacting women as the move into and live in retirement.

October 7, 2020

12:00 PM

Roth

October 8, 2020

12:00 PM

Education Planning

A Comprehensive overview of saving and paying for higher education costs specific to PA residence.

October 13, 2020

12:00 PM

Deferred Comp: An Overview

A review on the features available in the Deferred Comp Plan. The support, education, and guidance that Deferred Comp can provide to you.

October 15, 2020

12:00 PM

Preparing for & Living in Retirement

An overview of what you need to know as you prepare to retire from the City of Philadelphia. The options you have with Deferred Comp in retirement and how to continue the relationship.

October 20, 2020

12:00 PM

Young Investors

Unique considerations for younger members of deferred comp and how to engage with your retirement goals.

October 21, 2020

12:00 PM

Debt Management

The best practices to manage and control your debt. We will cover different types of debt and how they can impact you.

October 22, 2020

12:00 PM

Managing Your Deferred Comp

A walk through of www.philly457.com and the online tools available to support members

If you cannot attend any of the above dates/times, please find attached, the Deferred compensation online scheduler flyer for your convenience.

Mental Health Resources

We understand that this is a challenging time for all employees. To help manage any stress you may be feeling, you have access to the following resources:

Provider

Contact

Employee Assistance Program

1-888-321-4433

ComPsych

877-912-3226 OR

Online at guidanceresources.com (WebID: CAPCares). There is also a mobile app “GuidanceNow”.

Tele-Behavioral Health

1-800-688-1911 OR

DC47 Health Advocate

1-866-799-2728

DC47 Health and Welfare Fund

215-893-3774

Re-designing the Employee Work Experience (Re-Work):

Re-Work Survey opens TODAY!

At the time of our initial survey in May, the Re-Work committee’s focus was to gain your feedback to determine (1) guidelines for employees continued work during the pandemic; (2) the necessary equipment for those working from home; (3) the necessary PPE to ensure a safe environment for those returning to work and (4) any scheduling, commuting and specific hardships.

As a result:

policies were formulated with consideration to health screenings, physical distancing, cleaning protocols, vehicle usage and shared workspaces
communication avenues were created to convey and distribute updates, policies, and resources regularly (i.e. Thursdays with HR)
meetings were conducted with division heads to determine the specific needs for their units
staggered and rotating shifts were implemented based on operational needs
break rooms were closed for dining and meeting room capacity was reduced to regulate physical distancing
masks, hand sanitizer, plexiglass shields and signage/decals were purchased and distributed for employee safety
equipment was provided to those working offsite

The focus now is to follow-up with you so that we may understand (1) what is working and (2) what else may be needed as we continue to work through the pandemic and upcoming season.

The survey will close on Thursday, October 15. Thanking you in advance for taking a few moments to give us your feedback. Be well and stay safe!

SURVEY LINK: https://www.surveymonkey.com/r/BTD2LLD

Parking Permit Registration OPEN NOW!

The Division of Aviation has developed a new parking permit system for all parking lot areas at PHL. Therefore, as of October 5, 2020, each eligible parking card applicant will be required to submit their permit application via the intranet. The application process will be open from October 5th through October 23rd. If you would like assistance with the application process, training will be provided during Thursdays with HR on October 8th and October 15th. For additional questions or assistance, please contact [email protected].

Resources for parents or guardians of children and other dependents

Access Center Enrollment for students K-6 – 46 additional sites added!

Access Centers provide Philadelphia’s most vulnerable students with a safe place for digital learning when caregivers work outside the home and have no childcare supports. Registration is required. Fill out the Access Center registration interest form online, or call (215) 709-5366 Monday through Friday from 8 a.m. to 6 p.m. Students are not registered until confirmed by an Access Center. If you are eligible, an Access Center team member will reach out to help you with the next step of registration. If you are not eligible, you will receive a response letting you know. Note: They are responding to a high volume of registration requests. Requests are processed in the order received. You only need to submit one request per child.

To learn more about how to register and how the centers work, please visit https://www.phila.gov/programs/access-centers/.

Access Centers provide childcare support for families without other options. Don't qualify for this program? You may be eligible for PHLConnectEd.

PHLConnectedED for students K-12

PHLConnectED helps K-12 households with in-home internet access for digital learning by offering eligible student households up to two years of high-speed internet. The focus is connecting K-12 families who do not have any internet access, who have only mobile phone internet access, or who are homeless or housing-insecure. What parents and guardians can do now: Since the School District or your child’s school is reaching out directly to those eligible via direct mail, email, calls, or text message you are encouraged to make sure your child’s schools has your most updated contact information.

Reminders for Managers and Supervisors

PPE

Thermometers are available for employee’s to self- screen. Questions related to body temperature results above 100.4 degrees Fahrenheit may be forwarded to [email protected]. Questions related to thermometer allocations may be forwarded to the Re-Work committee.

Face Shields are available for Facilities staff only and can be ordered from Maximo. (Item number Z210299)

Disinfectant wipes can be ordered through Maximo. (Item number Z210298)

Thursdays with HR

Join us for “Thursdays with HR” weekly at 11:00AM via Microsoft Teams. These weekly virtual sessions provide supervisors and managers the opportunity to meet with HR (and other managers) to discuss updates and address questions you may have. Topics covered to date include: HR/Rework policies and procedures, payroll updates, Kronos training, PHL University, Q&A and many more. If you have not received a calendar invitation to join, please reach out to [email protected].

Re-Work Green Phase Guidance

As the City continues its response to the COVID-19 pandemic and support for Reopening initiatives, the ReWork committee wants to emphasize the need to remain diligent about the implemented safety precautions. Safety measures such as those listed below continue to be important in keeping each other safe:

Continue doing what we have been doing:

Virtual meetings
Working remotely as much as possible (only come into the office when necessary)
Keep in contact with your supervisor for updates

Physical distancing (6 feet) in common areas

Vehicles – see the Division of Aviation Safe Work Playbook for updates to cleaning guidelines, vehicle occupancy and sign-in sheet procedures.

Employee health screenings including temperature checks, as needed

Stay home when you are sick (send sick employees’ home)

Thermometers should be requested by supervisors from CSS (warehouse)

Staggered or rotating shifts when possible

Personal responsibility for keeping workspace clean

Wash your hands, do not touch your face and no shaking hands

Alternative and flexible work schedules when possible

Break rooms and pantries remain CLOSED for sit-down dining

Always wear proper PPE (everyone MUST wear a mask)

COVID-19 Resources:

City’s COVID-19 homepage: phila.gov/covid-19
COVID-19 resources translated into multiple languages
Greater Philadelphia Coronavirus Helpline: 1 (800) 722-7112
Residents can text COVIDPHL to 888-777 to get updates sent to their phones
Find out more about testing for COVID-19
City service updates
Health and safety
Food access
Housing and utilities
Other resources

The following message was sent to all employees from the City of Philadelphia on September 28, 2020:

A close up of a sign
Description automatically generated

September 28

Streets Department Launches Interactive Map to Track Trash and Recycling Collections

Streets Department

Map Launches: October 1

On October 1, the Streets Department will launch PickupPHL, a new interactive map that will allow residents to view sanitation collections online. The public-facing map will display near real-time collection status, updating every 30 minutes based on information from GPS devices on the sanitation vehicles. PickupPHL is the City’s first data-driven tool that focuses on residential trash and recycling collection. This is the third component of the Street’s Departments StreetSmartPHL platform.

Questions? Contact: [email protected] and [email protected]

LEARN MORE ABOUT PICKUPPHL

Innovation Fund 2020 Grant Cycle

Office of Innovation & Technology | Innovation Management Team

Initial Submission Deadline: October 2 | 5 p.m.

The Office of Innovation Management is pleased to announce the launch of the Innovation Fund 2020 grant cycle, funded by the Mayor's Fund for Philadelphia and Verizon. The Innovation Fund provides grants to launch pilot initiatives proposed by City employees that have the potential to improve the services and functions of municipal government. All City of Philadelphia departments and agencies are eligible to apply.

Questions? Contact: [email protected]

LEARN MORE ABOUT INNOVATION FUND 2020

Network of Neighbors Responding to Violence Virtual Info Session

Department of Behavioral Health and Intellectual disAbility Services

October 13 | 2 - 4 p.m.

The Network of Neighbors is hosting a virtual informational session on October 13 from 2 to 4 p.m. Join us to learn more about the Network of Neighbors initiative and how they support Philadelphia's communities impacted by violence, trauma, stress, and loss. This session will also include information about the citywide training in November and what being part of the Network is like.

Questions? Contact: [email protected]

LEARN MORE AND REGISTER FOR VIRTUAL EVENT

Complete the Census TODAY!

Philly Counts

The deadline to complete the 2020 Census is coming up, and EVERYONE should complete the census for their household! Anyone that lives in Philly should get counted in Philly. Help our city get the resources and representation that we are owed by completing your census today, and encourage your friends and family to do the same. Visit 2020census.gov or call 1-844-330-2020.

Questions? Contact: [email protected]

FILL OUT THE 2020 CENSUS

Political Activity Guidance for City Employees

Review this two-page handout to identify what key political activity rules apply to you.
Want to know how the rules will apply to a particular political activity you would like to participate in? Visit the Ethics Board’s quick reference website.
Check out the Social Media Guide to learn how the City’s political activity rules apply on social media.
Review Regulation 8, which explains the Home Rule Charter’s restrictions on political activity and contains many examples of permissible and prohibited behavior.
Attend one of the Board of Ethics’ interactive, online trainings on political activity. Sign up for a session.
While it is not permissible for City employees to serve on an election board, City employees may be detailed to support and assist the work of the Office of the City Commissioners. To review political activity restrictions that apply to these detailed employees, please review this opinion and the quick reference guide on page 5 of the opinion.

Still have questions? Contact the Board of Ethics at [email protected].

News to Share with Your Friends, Family, and Neighbors

The CCCC Philadelphia COVID Response Corps is accepting applications for a paid AmeriCorps service year opportunity for anyone looking to help reduce the impact of COVID-19 in Philadelphia through contact tracing, isolation, and quarantine efforts. This program is a partnership with the Department of Public Health and the National Nurse-Led Care Consortium, pending funding from PennServe. Learn more about the COVID Response Corps.
September is Sickle Cell Awareness Month. Encourage your friends and family members to be a part of this national effort to increase awareness about the need for research and treatment for sickle cell disease and sickle cell trait. Learn about volunteer opportunities and other ways to get involved. Learn more about Sickle Cell Awareness Month.

Stay Updated: COVID-19 News and Information

COVID-19 website

We’re updating our website, phila.gov/COVID-19, daily. Use it to get the latest news, find out what the City is doing, learn how to prevent infection, and more.

Text alerts

TEXT COVIDPHL TO 888-777

Greater Philadelphia Coronavirus Helpline

Have questions about symptoms and risk of the COVID-19 coronavirus? Call the 24/7 helpline to talk to a medical professional.

CALL 800-722-7112

Employee Resources

Increase of Formal Bidding Threshold and New Contracting Types

Effective September 23, the threshold requiring formal bids and Requests for Proposals for City contracts rose from $34,000 to $75,000—and to $100,000 for local businesses. The change created three new purchasing categories to ease burdens on departments and businesses and increase opportunities for diverse and local businesses to contract with the City. The three new categories are:

Micro Purchases (under $34,000)
Small Order Purchases (up to $75,000)
Local Business Purchases (less than $100,000 for a certified local business entity)

More information and guidance is available on the Contracts intranet site for Professional Services under policies, procedures and guidance, and on the Procurement intranet site for Procurement purchases.

Access Centers

LEARN MORE ABOUT ACCESS CENTERS

City Learning Management System

ACCESS THE LMS

City Intranet

CHECK OUT THE INTRANET

Submit something to the citywide newsletter

Thursday, September 24, 2020

Managers: Please print for your non-desk workers.

Division of Aviation Updates: September 24, 2020

Volunteers Needed – Pre-and Post-Election project

The Division of Aviation is looking for volunteers in support of the City Commissioner's office, Pre-and Post-Election project. Work will include assisting a Site Coordinator, in varying capacities, at satellite sites throughout the city.

Project details:

DATES: October 2, 2020 to mid-November (or when project ends)

WORK HOURS: 11 am - 7 pm Monday to Thursday, and 9 am - 5 pm on Friday (with overtime opportunities)

LOCATIONS: Satellite sites throughout the city

Management approval to work for this project is required to participate.

If interested, please complete the attached form, obtain your manager's approval, and return the form via email to [email protected] before September 29, 2020.

Requests will be evaluated, and employees notified of the determination by October 1, 2020.

Additionally, if selected, this will be your assignment for the duration of the project, including 2 hours of required training scheduled for October 2, 2020.

We appreciate your consideration. If you have any questions, please contact Yvonne Howard at (215) 937-5503.

HR Reminder:

We understand that this is a challenging time for all employees. To help manage any stress you may be feeling, you have access to the following resources:

Provider

Contact

Employee Assistance Program

1-888-321-4433

ComPsych

877-912-3226 OR

Online at guidanceresources.com (WebID: CAPCares). There is also a mobile app “GuidanceNow”.

Tele-Behavioral Health

1-800-688-1911 OR

DC47 Health Advocate

1-866-799-2728

DC47 Health and Welfare Fund

215-893-3774

Re-designing the Employee Work Experience (Re-Work) Update:

Coming October 1st! Re-Work Survey

At the time of our initial survey in May, the Re-Work committee’s focus was to gain your feedback to determine:

guidelines for employees continued work during the pandemic
the necessary equipment for those working from home
the necessary PPE to ensure a safe environment for those returning to work
any scheduling, commuting and specific hardships

As a result:

policies were formulated with consideration to health screenings, physical distancing, cleaning protocols, vehicle usage and shared workspaces
communication avenues were created to convey and distribute updates, policies, and resources regularly (i.e. Thursdays with HR)
meetings were conducted with division heads to determine the specific needs for their units
staggered and rotating shifts were implemented based on operational needs
break rooms were closed for dining and meeting room capacity was reduced to regulate physical distancing
masks, hand sanitizer, plexiglass shields and signage/decals were purchased and distributed for employee safety
equipment was provided to those working offsite

The focus of next month’s survey is to follow-up with you so that we may understand (1) what is working and (2) what else may be needed as we continue to work through the pandemic and upcoming season.

The survey will open on Thursday, October 1 and close Thursday, October 15. Thanking you in advance for taking a few moments to give us your feedback. Be well and stay safe!

Resources for parents or guardians of children and other dependents

Access Center Enrollment for students K-6 – 46 additional sites added!

Access Centers provide Philadelphia’s most vulnerable students with a safe place for digital learning when caregivers work outside the home and have no childcare supports. Registration is required.

Who is eligible

Caregivers of Philadelphia students can register for an Access Center if:

•The children are entering kindergarten through sixth grade.

•Caregivers are working outside the home and cannot provide supervision, or are not able to afford childcare and need childcare for five days.

How to register

Access Centers are not drop-in centers. You must register your child to attend this program. To express interest in registering your child:

Fill out the Access Center registration interest form online, or call (215) 709-5366 Monday through Friday from 8 a.m. to 6 p.m.

Students are not registered until confirmed by an Access Center. If you are eligible, an Access Center team member will reach out to help you with the next step of registration. If you are not eligible, you will receive a response letting you know.

Note: They are responding to a high volume of registration requests. Requests are processed in the order received. You only need to submit one request per child.

To learn more about how to register and how the centers work, please visit https://www.phila.gov/programs/access-centers/.

Access Centers provide childcare support for families without other options. Don't qualify for this program? You may be eligible for PHLConnectEd.

PHLConnectedED for students K-12

PHLConnectED helps K-12 households with in-home internet access for digital learning by offering eligible student households up to two years of high-speed internet. Participants will not pay any out-of-pocket expenses or installation fees. The program prioritizes families with the greatest need for internet service. The focus is connecting K-12 families who do not have any internet access, who have only mobile phone internet access, or who are homeless or housing-insecure.

Eligible households are identified through data gathered by the School District of Philadelphia, the Charter Schools Office, and internet service providers. The School District or schools reached out to these households in late August through direct mail, email, calls, or text message. Families are encouraged to make sure their schools have their most updated contact information.

What parents and guardians can do now: If you don’t have internet at home and need it for your K-12 student, get in touch with your school to tell them and be sure that your contact information on file is accurate.

Re-Work Reminders

Managers and Supervisors,

Thermometers are available for employee’s to self- screen. Questions related to body temperature results above 100.4 degrees Fahrenheit may be forwarded to [email protected]. Questions related to thermometer allocations may be forwarded to the Re-Work committee.

Face Shields are available for Facilities staff only and can be ordered from Maximo. (Item number Z210299)

Disinfectant wipes can be ordered through Maximo. (Item number Z210298)

COVID-19 Resources

City’s COVID-19 homepage: phila.gov/covid-19.
COVID-19 resources translated into multiple languages.
Greater Philadelphia Coronavirus Helpline: 1 (800) 722-7112.
Residents can text COVIDPHL to 888-777 to get updates sent to their phones.
Find out more about testing for COVID-19.
City service updates
Health and safety
Food access
Housing and utilities
Other resources

Re-Work Green Phase Guidance

The current COVID19 risk in Philadelphia remains high. There are over 33,000 confirmed cases in the City. Masks block the virus from spreading from infected persons which is why it is the first defense against the virus when you are out. As individuals, we have some control over and are very effective in reducing the spread of COVID-19 by following the three W’s: Wear a mask, Wash your hands and Watch your distance!

What the Green Phase means for Division of Aviation Employees:

Continue doing what we have been doing
1. Virtual meetings
2. Working remotely as much as possible (only come into the office when necessary)
3. Keep in contact with your supervisor for updates
Staggered or rotating shifts when possible
Alternative and flexible work schedules when possible
Employee health screenings including temperature checks, as needed
1. Stay home when you are sick (send sick employees’ home)
2. Thermometers should be requested by supervisors from CSS (warehouse)
Physical distancing (6 feet) in common areas
1. Vehicles – see the Division of Aviation Safe Work Playbook for updates to cleaning guidelines, vehicle occupancy and sign-in sheet procedures.
Always wear proper PPE (everyone MUST wear a mask)
Personal responsibility for keeping workspace clean
Wash your hands, do not touch your face and no shaking hands
Break rooms and pantries remain CLOSED for sit-down dining

The following message was sent to all employees from the City of Philadelphia on September 21, 2020:

A close up of a sign
Description automatically generated

September 21

Sign Up for Political Activity Training Today

Chief Integrity Officer and the Board of Ethics

With the election around the corner, are you asking yourself how you can participate in the political process? If so, you should attend a training session hosted by the Board of Ethics to learn what political activity rules apply to you. Register online for a training now!

Questions: Contact [email protected]

SIGN UP FOR POLITICAL ACTIVITY TRAINING

Last Call: Apply for VISTA Team Members

Intent to Apply Deadline: Thursday, September 24

The Serve Philadelphia VISTA Project Intent to Apply is now open. VISTA members serve full-time in City departments for up to three years to build capacity for anti-poverty work. Consider your needs for a specific project, program, or initiative.

Questions? Contact:[email protected]

LEARN MORE AND APPLY FOR VISTA

Fraud, Waste, and Abuse Awareness – COVID Recovery

Inspector General and Chief Integrity Officer

We are pleased to share that several resources to raise awareness around potential fraud, waste, and abuse related to the City’s COVID-19 economic recovery are now available online. The one-page flyers address contract and grant abuse prevention, detection and reporting. One flyer also outlines whistleblower protections. If you suspect fraud, waste, or abuse related to the City’s COVID-19 economic recovery, please contact the Chief Integrity Office or the Office of the Inspector General.

Questions? Contact: [email protected]

LEARN MORE ABOUT REPORTING WRONGDOING

Help Spread the Word About PHLConnectED

Mayor’s Office of Education and Office of Innovation & Technology

Access will be available to families through June 2022

Help us spread the word about #PHLConnectED–a free internet option for eligible K – 12 Families.

Questions? Call: 2-1-1 or email [email protected]

LEARN MORE ABOUT PHLCONNECTED

Parks & Rec @ Home

Philadelphia Parks & Recreation

As families begin a largely virtual start to the school year, Philadelphia Parks & Recreation has revamped its free online programming to offer fun activities for kids and parents to enjoy at home. The Parks & Rec @ Home library of virtual programming is now available on YouTube. With over 50 programs to choose from, Parks & Rec @ Home keeps kids engaged and learning while many traditional recreation programs remain off limits due to COVID-19. The revamped library will be updated weekly, and features dedicated channels on nature, arts and crafts, sports and athletics, local history, and so much more.

Questions? Contact: [email protected]

LEARN MORE ABOUT PARKS & REC @ HOME

Complete the Census TODAY!

Philly Counts

Deadline: Wednesday, September 30

Questions? Contact: [email protected]

FILL OUT THE 2020 CENSUS

Stay Updated: COVID-19 News and Information

COVID-19 website

We’re updating our website, phila.gov/COVID-19, daily. Use it to get the latest news, find out what the City is doing, learn how to prevent infection, and more.

Text alerts

TEXT COVIDPHL TO 888-777

Greater Philadelphia Coronavirus Helpline

Have questions about symptoms and risk of the COVID-19 coronavirus? Call the 24/7 helpline to talk to a medical professional.

CALL 800-722-7112

Employee Resources

Access Centers

LEARN MORE ABOUT ACCESS CENTERS

City Learning Management System

ACCESS THE LMS

City Intranet

CHECK OUT THE INTRANET

Submit something to the citywide newsletter

Friday, September 18, 2020

Managers: Please print for your non-desk workers.

Division of Aviation Updates: September 18, 2020

Travelex Closes; SEPTA Pass Purchase Instructions for October

Travelex has permanently closed all of its U.S. locations. To assist airport employees that purchased their monthly SEPTA transpasses and trailpasses at the Travelex location in the A/B Connector, PHL and SEPTA have been working on a temporary solution that will allow airport employees to buy passes without disruption.

Beginning Monday, September 21 through Monday, October 5, SEPTA staff will be selling October passes at the former Travelex location in the A/B Connector. Hours of operation will be 9 a.m.-5 p.m., Monday through Friday only. Anyone purchasing a SEPTA pass must have a valid airport ID and pay by cash.

This arrangement is for October SEPTA passes only. Details for November and beyond are currently being developed and will be announced as soon as they are finalized.

Thursday, September 17, 2020

Managers: Please print for your non-desk workers.

Division of Aviation Updates: September 17, 2020

HR Updates:

Please be advised there has been an update to the Political Activity Regulation (8) – please see the resource guide.
We understand that this is a challenging time for all employees. To help manage any stress you may be feeling, you have access to the following resources:

Provider

Contact

Employee Assistance Program

1-888-321-4433

ComPsych

877-912-3226 OR

Online at guidanceresources.com (WebID: CAPCares). There is also a mobile app “GuidanceNow”.

Tele-Behavioral Health

1-800-688-1911 OR

DC47 Health Advocate

1-866-799-2728

DC47 Health and Welfare Fund

215-893-3774

Division of Aviation Racial Equity Survey:

Thanks to all who have completed the Division of Aviation’s Racial Equity Survey! A friendly reminder that you have until 11:59 PM TODAY to complete the survey. Here is the link: https://www.surveymonkey.com/r/GCXXPRQ

If you have any questions, please contact us at 215.863.5300 or [email protected].

Re-designing the Employee Work Experience (Re-Work) Update:

Resources for parents or guardians of children and other dependents

Access Center Enrollment

Access Centers provide Philadelphia’s most vulnerable students with a safe place for digital learning when caregivers work outside the home and have no childcare supports. Registration is required.

The staff at these centers:

•Supervise students during digital learning time.

•Provide meals.

•Run activities.

Access Centers are:

•Designed to serve our most vulnerable children.

•Available by registration only. Access Centers are not drop-in sites.

•Free of charge.

•Open to Philadelphia students entering kindergarten through sixth grade.

•Located throughout the city.

The City is partnering with community-based organizations to offer these services during COVID-19.

To learn more about how to register and how the centers work, please visit https://www.phila.gov/programs/access-centers/.

Re-Work Reminders

Managers and Supervisors,

Face Shields are available for Facilities staff only and can be ordered from Maximo. (Item number Z210299)

Disinfectant wipes can be ordered through Maximo. (Item number Z210298)

COVID-19 Resources

City’s COVID-19 homepage: phila.gov/covid-19.
COVID-19 resources translated into multiple languages.
Greater Philadelphia Coronavirus Helpline: 1 (800) 722-7112.
Residents can text COVIDPHL to 888-777 to get updates sent to their phones.
Find out more about testing for COVID-19.
City service updates
Health and safety
Food access
Housing and utilities
Other resources

Re-Work Green Phase Guidance

What the Green Phase means for Division of Aviation Employees:

Continue doing what we have been doing
1. Virtual meetings
2. Working remotely as much as possible (only come into the office when necessary)
3. Keep in contact with your supervisor for updates
Staggered or rotating shifts when possible
Alternative and flexible work schedules when possible
Employee health screenings including temperature checks, as needed
1. Stay home when you are sick (send sick employees’ home)
2. Thermometers should be requested by supervisors from CSS (warehouse)
Physical distancing (6 feet) in common areas
1. Vehicles – see the Division of Aviation Safe Work Playbook for updates to cleaning guidelines, vehicle occupancy and sign-in sheet procedures.
Always wear proper PPE (everyone MUST wear a mask)
Personal responsibility for keeping workspace clean
Wash your hands, do not touch your face and no shaking hands
Break rooms and pantries remain CLOSED for sit-down dining

Tuesday, September 15, 2020

Managers: Please print for your non-desk workers.

Division of Aviation Updates: September 15, 2020

The following message is sent on behalf of the Racial Equity Committee:

Thanks to all who have completed the Division of Aviation’s Racial Equity Survey! A friendly reminder that you have until 11:59 PM on Thursday, September 17th to complete the survey. Here is the link: https://www.surveymonkey.com/r/GCXXPRQ

If you have any questions, please contact us at 215.863.5300 or [email protected].

The following message was sent to all employees from the City of Philadelphia on September 14, 2020:

September 14

The Color of Us: A Virtual Family Festival

Office of Immigrant Affairs

Wednesday, September 16 | 5 - 6:15 p.m.

As part of Welcoming Week, the Office of Immigrant Affairs will host a virtual family festival that highlights the stories and lives of immigrants and refugees living in Philadelphia. Come hear stories and traditions from Africa, Asia, Latin America, the Caribbean and the Middle East that keep immigrants and refugees strong despite numerous barriers. Share these stories across cultures with your children and family.

Questions? Contact: [email protected]

VIEW EVENT DETAILS

Help Philly Reduce Traffic Deaths

Office of Transportation, Infrastructure & Sustainability (OTIS)

The City's Vision Zero Initiative is looking for participants for a set of focus groups about effective traffic safety messaging. To qualify, just answer a few short questions. If you are selected, you will receive an email or call from one of our team members.

Questions? Contact: [email protected]

SIGN UP TO PARTICIPATE

Complete the Census TODAY!

Philly Counts

Deadline: Wednesday, September 30

Questions? Contact: [email protected]

FILL OUT THE 2020 CENSUS

News to Share With Your Friends, Family, and Neighbors

The 2020 funding round of the Philadelphia Food Justice Initiative is now open. Led by the Philadelphia Department of Public Health’s Division of Chronic Disease and Injury Prevention, also known as Get Healthy Philly, and Reinvestment Fund, the initiative welcomes ideas and projects from any applicant that wants to build food justice in Philadelphia and embodies a health justice vision. Learn more and apply.
B. PHL is Philly's free three-day innovation virtual-hybrid celebration of inspiration and connection, meant to highlight the innovation happening in our region. The festival will focus on response, recovery, diversity, equity, inclusion, and change with celebrity speakers including Issa Rae, Nick Offerman, Pitbull, and M. Night Shyamalan. If you plan to attend during work hours please request supervisor approval. Learn more and register for the festival.

Stay Updated: COVID-19 News and Information

COVID-19 website

We’re updating our website, phila.gov/COVID-19, daily. Use it to get the latest news, find out what the City is doing, learn how to prevent infection, and more.

Text alerts

TEXT COVIDPHL TO 888-777

Greater Philadelphia Coronavirus Helpline

Have questions about symptoms and risk of the COVID-19 coronavirus? Call the 24/7 helpline to talk to a medical professional.

CALL 800-722-7112

Employee Resources

Back-to-school and childcare options

There are childcare openings across Philadelphia for school age children. Subsidized childcare is also available for the school day. Please contact the ELRC at 1-888-461-KIDS (5437) for more information.
PHLpreK, the City’s free quality pre-K program is enrolling for the 2020-2021 school year at 130+ childcare centers throughout the city. There is still time to enroll. View the list of PHLpreK centers with openings.
Access Centers are opening to serve the City’s most vulnerable children while fully-digital learning is in place, providing eligible K–6 students with a safe, supervised environment. 77 Access Centers will be located at Parks & Recreation, Free Library, and Office of Children and Families Out-of-School time network sites. Prior registration is required and site capacity is limited to adhere to health and safety guidelines. Learn more about Access Centers.

City Learning Management System

ACCESS THE LMS

City Intranet

CHECK OUT THE INTRANET

Submit something to the citywide newsletter

Thursday, September 10, 2020

Managers: Please print for your non-desk workers.

Division of Aviation Updates: September 10, 2020

Division of Aviation Racial Equity Survey

The Division of Aviation is committed to creating a better culture and environment where everyone feels heard and valued. The Racial Equity Survey is one of many forums being created to gather information that will contribute directly to the Racial Equity Strategic Plan’s success.

While participation is voluntary, completion of the survey is strongly encouraged. Employee participation in the survey shall remain anonymous. The survey opens today, September 10, and closes on September 17. If you have any questions, please contact us at 215.863.5300 or [email protected].

DOA Racial Equity Survey link: https://www.surveymonkey.com/r/GCXXPRQ

HR Updates:

The City has decided not to defer employee social security tax withholding in accordance with the recent Presidential memorandum. Recent guidance from the United States Treasury clarified that any deferral is optional for employers. Due to the uncertainty regarding whether employees would ultimately have to repay these taxes, and the administrative burden of allowing employees to opt in or out, the City has decided not participate in this program.

We are pleased to share that Pension Life to Date (LTD) Balances are now available to view on your online Paystubs. Please see, save and share the attached flyer provided by OnePhilly.

Virtual Meetings available! Please see, save and share the attached flyer provided by Deferred Compensation.

Division of Aviation Racial Equity Survey:

Your feedback is important! Please complete the DOA Racial Equity Survey. Link: https://www.surveymonkey.com/r/GCXXPRQ. The Division of Aviation is committed to creating a better culture and environment where everyone feels heard and valued.

The survey opens today, September 10, and closes on September 17. If you have any questions, please contact us at 215.863.5300 or [email protected].

Re-designing the Employee Work Experience (Re-Work) Update:

Resources for parents or guardians of children and other dependents

Access Center Enrollment

Access Centers provide Philadelphia’s most vulnerable students with a safe place for digital learning when caregivers work outside the home and have no childcare supports. Registration is required.

The staff at these centers:

•Supervise students during digital learning time.

•Provide meals.

•Run activities.

Access Centers are:

•Designed to serve our most vulnerable children.

•Available by registration only. Access Centers are not drop-in sites.

•Free of charge.

•Open to Philadelphia students entering kindergarten through sixth grade.

•Located throughout the city.

The City is partnering with community-based organizations to offer these services during COVID-19.

To learn more about how to register and how the centers work, please visit https://www.phila.gov/programs/access-centers/.

Re-Work Reminders

Managers and Supervisors,

Face Shields are available for Facilities staff only and can be ordered from Maximo. (Item number Z210299)

Disinfectant wipes can be ordered through Maximo. (Item number Z210298)

COVID-19 Resources

City’s COVID-19 homepage: phila.gov/covid-19.
COVID-19 resources translated into multiple languages.
Greater Philadelphia Coronavirus Helpline: 1 (800) 722-7112.
Residents can text COVIDPHL to 888-777 to get updates sent to their phones.
Find out more about testing for COVID-19
City service updates
Health and safety
Food access
Housing and utilities
Other resources

Re-Work Green Phase Guidance

What the Green Phase means for Division of Aviation Employees:

Continue doing what we have been doing
1. Virtual meetings
2. Working remotely as much as possible (only come into the office when necessary)
3. Keep in contact with your supervisor for updates
Staggered or rotating shifts when possible
Alternative and flexible work schedules when possible
Employee health screenings including temperature checks, as needed
1. Stay home when you are sick (send sick employees’ home)
2. Thermometers should be requested by supervisors from CSS (warehouse)
Physical distancing (6 feet) in common areas
1. Vehicles – see the Division of Aviation Safe Work Playbook for updates to cleaning guidelines, vehicle occupancy and sign-in sheet procedures.
Always wear proper PPE (everyone MUST wear a mask)
Personal responsibility for keeping workspace clean
Wash your hands, do not touch your face and no shaking hands
Break rooms and pantries remain CLOSED for sit-down dining

Thursday, September 3, 2020

Managers: Please print for your non-desk workers.

Division of Aviation Updates: September 3, 2020

HR Updates

Deferred Compensation

Please see below schedule for City of Philadelphia’s Deferred Compensation Workshop to share with your department. If you are interested in a specific webinar- please click the “sign up here” link (table below). The morning of the presentation, you will be sent a link to join.

We are also available to do virtual 1on1 appointments- please click this link to book your meeting .Any questions please do not hesitate to ask.

Thank you and be safe!

DateTimeWorkshop TitleWorkshop DescriptionRegistration

9-3-2012 PMManaging your MoneyA review of the basics of money management including cash flows and assets.Sign Up Here

9-8-2012 PMDeferred Comp: An OverviewA review on the features available in the Deferred Comp Plan. The support, education, and guidance that Deferred Comp can provide to you.Sign Up Here

9-9-2012 PMRothYou may have heard of the Roth IRA, You may have even set one up. Well, you also have the opportunity to designate all or part of you contributions to your Plan as after-tax Roth 457(b) contributions.Sign Up Here

9-10-2012 PMYoung InvestorsUnique considerations for younger members of deferred comp and how to engage with your retirement goals.Sign Up Here

9-15-20

12 PM

Social SecurityIn this presentation, we'll focus on the Social Security rules you should know and discuss how to incorporate Social Security income into your retirement income plan.Sign Up Here9-17-20

12 PM

HealthcareIn this presentation, you'll learn about what Health Care can cost in retirement, what Medicare does and doesn't cover, and how you can plan for those costs.Sign Up Here

The following is sent on behalf of the Division of Aviation’s Re-designing the Employee Work Experience (Re-Work) Committee:

Resources for parents or guardians of children and other dependents

Access Center Enrollment

Access Centers provide Philadelphia’s most vulnerable students with a safe place for digital learning when caregivers work outside the home and have no childcare supports. Registration is required.

The staff at these centers:

•Supervise students during digital learning time.

•Provide meals.

•Run activities.

Access Centers are:

•Designed to serve our most vulnerable children.

•Available by registration only. Access Centers are not drop-in sites.

•Free of charge.

•Open to Philadelphia students entering kindergarten through sixth grade.

•Located throughout the city.

The City is partnering with community-based organizations to offer these services during COVID-19.

To learn more about how to register and how the centers work, please visit https://www.phila.gov/programs/access-centers/.

Re-Work Reminders

Managers and Supervisors,

Thermometers are available for employee’s to self- screen. Questions related to body temperature results above 100.4 degrees Fahrenheit may be forwarded to [email protected]. Questions related to thermometer allocations may be forwarded to the Re-Work committee.
Face Shields are available for Facilities staff only and can be ordered from Maximo. (Item number Z210299)
Disinfectant wipes can be ordered through Maximo. (Item number Z210298)

COVID-19 Resources

City’s COVID-19 homepage: phila.gov/covid-19.
COVID-19 resources translated into multiple languages.
Greater Philadelphia Coronavirus Helpline: 1 (800) 722-7112.
Residents can text COVIDPHL to 888-777 to get updates sent to their phones.
Find out more about testing for COVID-19.
City service updates
Health and safety
Food access
Housing and utilities
Other resources

Re-Work Green Phase Guidance

What the Green Phase means for Division of Aviation Employees:

Continue doing what we have been doing
1. Virtual meetings
2. Working remotely as much as possible (only come into the office when necessary)
3. Keep in contact with your supervisor for updates
Staggered or rotating shifts when possible
Alternative and flexible work schedules when possible
Employee health screenings including temperature checks, as needed
1. Stay home when you are sick (send sick employees’ home)
2. Thermometers should be requested by supervisors from CSS (warehouse)
Physical distancing (6 feet) in common areas
1. Vehicles – see the Division of Aviation Safe Work Playbook for updates to cleaning guidelines, vehicle occupancy and sign-in sheet procedures.
Always wear proper PPE (everyone MUST wear a mask)
Personal responsibility for keeping workspace clean
Wash your hands, do not touch your face and no shaking hands
Break rooms and pantries remain CLOSED for sit-down dining

The following Employee Newsletter was sent to all City employees by the City of Philadelphia on 8/31/2020:

Supporting local businesses—6,000 times

Department of Commerce

Since the COVID-19 pandemic hit, the Commerce Department’s Office of Business Services (OBS) has been answering business owners’ questions and providing assistance regarding business resources and reopening guidance on a daily basis. Since mid-March, the team has fielded more than 6,000 inquiries from businesses through its telephone or email hotlines (215-683-2100 and [email protected]). Thank you for supporting our business community, OBS!

Attend the Mayor’s Day of Service Recognition virtual award ceremony

Mayor's Office of Civic Engagement and Volunteer Service

Tuesday, September 29 | 6 - 7 p.m.

You’re invited to the eighth annual Mayor’s Day of Service Recognition award ceremony and volunteer service fair! This event honors Philadelphians that have made a positive impact in their communities through local and national volunteer service. Both the award ceremony and service fair will be held virtually.

Questions? Contact: [email protected]

REGISTER FOR THE ONLINE AWARDS

Your Voice Matters, Your Vote Matters, YOU Matter!

Department of Behavioral Health

Wednesday, September 16 | 1 - 2:30 p.m.

Please join DBHIDS, Project HOME, and the National Low Income Housing Coalition (NLIHC) for an engaging Zoom event about the importance of advocacy, voter registration, and mail-in ballots for vulnerable populations. Who should come: program management, staff, and participants of behavioral health or intellectual disAbility services, including case management teams; people involved in forensic-related programs; intellectual disAbility providers; and other advocates for vulnerable populations.

Questions? Contact: [email protected]

SIGN UP TO HELP GET OUT THE VOTE

Complete the census TODAY!

Philly Counts

Deadline: Wednesday, September 30

Questions? Contact: [email protected]

FILL OUT THE 2020 CENSUS

Stay Updated: COVID-19 News and Information

COVID-19 website

We’re updating our website, phila.gov/COVID-19, daily. Use it to get the latest news, find out what the City is doing, learn how to prevent infection, and more.

Text alerts

TEXT COVIDPHL TO 888-777

Greater Philadelphia Coronavirus Helpline

Have questions about symptoms and risk of the COVID-19 coronavirus? Call the 24/7 helpline to talk to a medical professional.

CALL 800-722-7112

Employee Resources

City Learning Management System

ACCESS THE LMS

City Intranet

CHECK OUT THE INTRANET

Thursday, August 27, 2020

Managers: Please print for your non-desk workers.

Division of Aviation Updates: August 27, 2020

PHL Employee Parking Program Update

Free garage parking for all Airport employees will continue until November 1, 2020. All Airport garages will be open. Employees are encouraged to take advantage of he free garage parking program.

To enter the garage, employee will continue to pull a ticket and proceed to the upper levels of the garages. Employees are not permitted to park in short-term parking (ground level of the garages). Employees who park in short-term locations will be charged the appropriate short-term rates.

While there is no limit to how long employees can park in the garage, employees who anticipate a stay of 24 hours or more are encouraged to park in the employee parking lot.

Wednesday, August 26, 2020

Managers: Please print for your non-desk workers.

Division of Aviation Updates: August 26, 2020

The following updates are sent on behalf of the Division of Aviation’s Re-designing the Employee Work Experience (Re-Work) Committee:

Resources for parents or guardians of children and other dependents

City Survey

Please help us spread the word to your teams and colleagues who may potentially need caregiver services in Philadelphia within the next six months. The City recently announced their Employee Caregiver Survey in the City’s Newsletter published on 8/24/2020, attached below.

“The information gathered in this survey will help to help evaluate the City’s human resources policies and identify recommended best practices to support caregivers. The results could also be used to inform the creation of employee resource groups to help foster a supportive environment for open dialogue on caregiving issues. Participation is voluntary. Employees completing the survey shall remain anonymous; however, employees must identify the department in which they work.” – Office of the Chief Administrative Officer – City of Philadelphia.

The survey is now open through August 31.

Access Center Enrollment

Access Centers provide Philadelphia’s most vulnerable students with a safe place for digital learning when caregivers work outside the home and have no childcare supports. Registration is required.

The staff at these centers:

•Supervise students during digital learning time.

•Provide meals.

•Run activities.

Access Centers are:

•Designed to serve our most vulnerable children.

•Available by registration only. Access Centers are not drop-in sites.

•Free of charge.

•Open to Philadelphia students entering kindergarten through sixth grade.

•Located throughout the city.

The City is partnering with community-based organizations to offer these services during COVID-19.

To learn more about how to register and how the centers work, please visit https://www.phila.gov/programs/access-centers/.

Re-Work Reminders

Managers and Supervisors,

Face Shields are available for Facilities staff only and can be ordered from Maximo. (Item number Z210299)

Disinfectant wipes can be ordered through Maximo. (Item number Z210298)

COVID-19 Resources

City’s COVID-19 homepage: phila.gov/covid-19.
COVID-19 resources translated into multiple languages.
Greater Philadelphia Coronavirus Helpline: 1 (800) 722-7112.
Residents can text COVIDPHL to 888-777 to get updates sent to their phones.
Find out more about testing for COVID-19.
City service updates
Health and safety
Food access
Housing and utilities
Other resources

Re-Work Green Phase Guidance

What the Green Phase means for Division of Aviation Employees:

Continue doing what we have been doing
1. Virtual meetings
2. Working remotely as much as possible (only come into the office when necessary)
3. Keep in contact with your supervisor for updates
Staggered or rotating shifts when possible
Alternative and flexible work schedules when possible
Employee health screenings including temperature checks, as needed
1. Stay home when you are sick (send sick employees’ home)
2. Thermometers should be requested by supervisors from CSS (warehouse)
Physical distancing (6 feet) in common areas
1. Vehicles – see the Division of Aviation Safe Work Playbook for updates to cleaning guidelines, vehicle occupancy and sign-in sheet procedures.
Always wear proper PPE (everyone MUST wear a mask)
Personal responsibility for keeping workspace clean
Wash your hands, do not touch your face and no shaking hands
Break rooms and pantries remain CLOSED for sit-down dining

The following Employee Newsletter was sent to all City employees by the City of Philadelphia on 8/24/2020:

August 24

Employee caregiver survey

Office of the Chief Administrative Officer

Complete by Monday, August 31

This short survey is for City of Philadelphia employees who are parents or guardians of children and other dependents, and who would potentially need to use caregiver services in Philadelphia within the next six months. Under normal circumstances, balancing work and caregiving responsibilities is challenging; COVID-19 has made this even more difficult, and there are no easy or quick solutions. The information gathered in this survey will help us evaluate our human resources policies and identify recommended best practices to support caregivers. The results could also be used to inform the creation of employee resource groups to help foster a supportive environment for open dialogue on caregiving issues. Participation is voluntary. Employees completing the survey are anonymous; however, employees must identify the department in which they work.

TAKE THE CAREGIVER SURVEY

Parks & Recreation saves summer for kids

Parks & Recreation

Thank you to our dedicated Parks & Recreation staff for finding creative, safe, and fun ways to keep young people engaged and active this summer. From offering 110 summer day camps to hosting play activities at 310 PlayStreets, Parks & Rec is supporting families across the city and looks forward to continuing the effort this fall. Thank you!

Complete the census TODAY

Philly Counts 2020

Deadline: Wednesday, September 30

Questions? Contact: [email protected]

FILL OUT THE 2020 CENSUS

Free Library’s outdoor Mutual Aid Fair

Free Library of Philadelphia

Tuesday, August 25 | 11 a.m. - 3 p.m.

Shakespeare Park, Parkway Central Library apron, 1901 Vine St.

Join the Parkway Central Library’s Children’s Department and community partners providing arts and crafts takeaway bags, children’s books, information on free legal services, and more. Masks are required, and CDC social distancing will be enforced.

Questions? Contact: [email protected], 215-TALK-FLP (825-5357)

LEARN MORE ABOUT MUTUAL AID FAIR

Virtual town hall: Suffrage. Race. Power. Black Women Unerased.

Philadelphia Commission for Women

Wednesday, August 26 | 11 a.m. - 12:30 p.m.

August 26 is Women’s Equality Day, a day to mark the 100th anniversary of the 19th Amendment when women earned the right to vote. Join the Philadelphia Commission for Women and authors Allener M. Baker-Rogers and Fasaha M. Traylor (They Carried Us: The Social Impact of Philadelphia's Black Women Leaders) for a virtual town hall to celebrate Black women leaders of the past and present. The event will be moderated by journalist, filmmaker, and broadcaster Karen Warrington.

Questions? Contact: [email protected], 215-683-8269

REGISTER FOR THE VIRTUAL EVENT

Apply for VISTA team members

Mayor’s Office of Civic Engagement and Volunteer Service

Intent to Apply due Thursday, September 24

Questions? Contact: [email protected]

GET MORE DETAILS AND SUBMIT INTENT FORM

Stay Updated: COVID-19 News and Information

COVID-19 website

We’re updating our website, phila.gov/COVID-19, daily. Use it to get the latest news, find out what the City is doing, learn how to prevent infection, and more.

Text alerts

TEXT COVIDPHL TO 888-777

Greater Philadelphia Coronavirus Helpline

Have questions about symptoms and risk of the COVID-19 coronavirus? Call the 24/7 helpline to talk to a medical professional.

CALL 800-722-7112

Employee Resources

City Learning Management System

ACCESS THE LMS

City Intranet

CHECK OUT THE INTRANET

Submit something to the citywide newsletter

Wednesday, August 19, 2020

Managers: Please print for your non-desk workers.

Division of Aviation Updates: August 19, 2020

The following message and reminders are from the Division of Aviation’s Re-designing the Employee Work (Re-Work) Committee:

Many of our employees with school aged children have expressed concern for work-life balance with the School Districts’ recent announcement to begin the school year learning remotely. Our goal is to thoughtfully address how we can support the many needs of you and your families.

As of now the City’s policy is as follows:

Dependent Care Leave Usage – Employees may use accumulated leave, including sick time, to care for a dependent who is in self-quarantine or in the case of COVID-19 related school or daycare closure for their children. Accumulated leave may be used intermittently. If the employees are able and authorized to work from home, they may use work from home time during this time period. Employees for whom the City has opted-out of providing FMLA+ (see below) are limited to using accrued leave for dependent care pursuant to existing leave usage policies and collective bargaining agreements.

Emergency Paid Sick Leave and FMLA+ – Beginning April 1, 2020, employees are eligible for up to ten days’ Emergency Paid Sick Leave (EPSL) and certain employees may also be eligible for up to 12 weeks’ FMLA+ pursuant to the Families First Coronavirus Response Act. Please note that because the EPSL provides ten days’ leave, the City no longer advances sick leave for COVID-19 related conditions after April 1, 2020. Questions related to both EPSL and FMLA+ can be sent to [email protected].

Childcare – At present, Division of Aviation employees are not permitted to bring children to Airport facilities.

Communication with your supervisor is strongly recommended to evaluate schedule options or leave usage available to you. Information and resources for Philadelphia school district families can be found at https://www.philasd.org/coronavirus/schoolstart2020/.

Be well and stay safe,

Re-Work Committee

[email protected]

COVID-19 Resources

City’s COVID-19 homepage: phila.gov/covid-19.
COVID-19 resources translated into multiple languages.
Greater Philadelphia Coronavirus Helpline: 1 (800) 722-7112.
Residents can text COVIDPHL to 888-777 to get updates sent to their phones.
Find out more about testing for COVID-19.
City service updates
Health and safety
Food access
Housing and utilities
Other resources

Re-Work Reminders

Managers and Supervisors,

Face Shields are available for Facilities staff only and can be ordered from Maximo. (Item number Z210299)

Disinfectant wipes can be ordered through Maximo. (Item number Z210298)

The current COVID19 risk in Philadelphia is high. There are over 32,000 confirmed cases in the City. Masks block the virus from spreading from infected persons which is why it is the first defense against the virus when you are out. As individuals, we have some control over and are very effective in reducing the spread of COVID-19 by following the three W’s: Wear a mask, Wash your hands and Watch your distance!

What the Green Phase means for Division of Aviation Employees:

Continue doing what we have been doing
1. Virtual meetings
2. Working remotely as much as possible (only come into the office when necessary)
3. Keep in contact with your supervisor for updates
Staggered or rotating shifts when possible
Alternative and flexible work schedules when possible
Employee health screenings including temperature checks, as needed
1. Stay home when you are sick (send sick employees’ home)
2. Thermometers should be requested by supervisors from CSS (warehouse)
Physical distancing (6 feet) in common areas
1. Vehicles – see the Division of Aviation Safe Work Playbook (link below) for updates to cleaning guidelines, vehicle occupancy and sign-in sheet procedures.
Always wear proper PPE (everyone MUST wear a mask)
Personal responsibility for keeping workspace clean
Wash your hands, do not touch your face and no shaking hands
Break rooms and pantries remain CLOSED for sit-down dining

If you have any additional questions please contact: Sheila Trueheart, Deputy CAO or Delicsha Wilds, Deputy of HR at [email protected] .

Thursday, August 13, 2020

Managers: Please print for your non-desk workers.

Division of Aviation Updates: August 13, 2020

The following message is from the Administrative Services Unit (ASU):

Effective Monday, August 17, 2020, the Administrative Support Unit (ASU) will be on-site every Monday, Wednesday, and Friday between 10:00 AM – 2:00 PM to circulate the Division of Aviation’s mail and to assist with other special requests. The mail services to be provided are as follows:

UPS Shipping*
Post Office
Airport Interior
International Plaza
Center City (Mondays Only)
Northeast Airport (Wednesday’s Only)

*Special Request

Time of drop-offs and pick-ups cannot be predetermined. To ensure priority items are transferred timely, parcels should be prepared in advance, and notification sent to [email protected] (cc: [email protected]).

All additional special requests, questions and concerns can be directed to them as well.

The following message is from the Division of Aviation’s Re-designing the Employee Work (Re-Work) Committee:

Re-Work Reminders

Managers and Supervisors,

Face Shields are available for Facilities staff only and can be ordered from Maximo. (Item number Z210299)

Disinfectant wipes can be ordered through Maximo. (Item number Z210298)

The current COVID19 risk in Philadelphia is high. There are over 30,000 confirmed cases in the City. Masks block the virus from spreading from infected persons which is why it is the first defense against the virus when you are out. As individuals, we have some control over and are very effective in reducing the spread of COVID-19 by following the three W’s: Wear a mask, Wash your hands and Watch your distance!

What the Green Phase means for Division of Aviation Employees:

Continue doing what we have been doing
1. Virtual meetings
2. Working remotely as much as possible (only come into the office when necessary)
3. Keep in contact with your supervisor for updates
Staggered or rotating shifts when possible
Alternative and flexible work schedules when possible
Employee health screenings including temperature checks, as needed
1. Stay home when you are sick (send sick employees’ home)
2. Thermometers should be requested by supervisors from CSS (warehouse)
Physical distancing (6 feet) in common areas
1. Vehicles – see the Division of Aviation Safe Work Playbook (link below) for updates to cleaning guidelines, vehicle occupancy and sign-in sheet procedures.
Always wear proper PPE (everyone MUST wear a mask)
Personal responsibility for keeping workspace clean
Wash your hands, do not touch your face and no shaking hands
Break rooms and pantries remain CLOSED for sit-down dining

Testing Site Map

A testing site finder at phila.gov/testing helps people find a free COVID-19 test in Philadelphia. Anyone can search for a site by address, click on a map location for specific site information, and filter by day of week and by drive-thru or walk-up.

If you have any additional questions please contact: Sheila Trueheart, Deputy CAO or Delicsha Wilds, Deputy of HR at [email protected] .

Wednesday, August 5, 2020

Managers: Please print for your non-desk workers.

Division of Aviation Updates: August 5, 2020

The following message is from the Division of Aviation’s Re-designing the Employee Work (Re-Work) Committee:

Re-Work Reminders

Managers and Supervisors,

Face Shields are available for Facilities staff only and can be ordered from Maximo. (Item number Z210299)

Disinfectant wipes can be ordered through Maximo. (Item number Z210298)

What the Green Phase means for Division of Aviation Employees:

Continue doing what we have been doing
1. Virtual meetings
2. Working remotely as much as possible (only come into the office when necessary)
3. Keep in contact with your supervisor for updates
Staggered or rotating shifts when possible
Alternative and flexible work schedules when possible
Employee health screenings including temperature checks, as needed
1. Stay home when you are sick (send sick employees’ home)
2. Thermometers should be requested by supervisors from CSS (warehouse)
Physical distancing (6 feet) in common areas
1. Vehicles – see the Division of Aviation Safe Work Playbook (link below) for updates to cleaning guidelines, vehicle occupancy and sign-in sheet procedures.
Always wear proper PPE (everyone MUST wear a mask)
Personal responsibility for keeping workspace clean
Wash your hands, do not touch your face and no shaking hands
Break rooms and pantries remain CLOSED for sit-down dining

The Division of Aviation’s Safe Work Playbook can be found on the Division of Aviation Intranet at https://phlairport.sharepoint.com/sites/My/SitePages/Home.aspx and on the HR Intranet Page. Continue to follow CDC and City of Philadelphia guidelines!

Testing Site Map

If you have any additional questions please contact: Sheila Trueheart, Deputy CAO or Delicsha Wilds, Deputy of HR at [email protected] .

The following message was sent to all employees from the City of Philadelphia on August 3, 2020:

August 3

PHLpreK is enrolling for 2020-2021

Office of Children and Families

PHLpreK, the City’s free, quality pre-K program that funds seats at over 130 locations, is now enrolling 3- and 4-year-olds for the fall. Families can find a participating pre-K provider by visiting PHLpreK.org or calling 844-PHL-PREK (844-745-7735).

GET MORE INFO ABOUT ENROLLMENT

Roosevelt Boulevard speed cameras

Office of Transportation, Infrastructure, and Sustainability

To honor the City’s Vision Zero commitment to reducing traffic deaths to 0 by 2030, life-saving automated speed enforcement cameras have been installed on Roosevelt Boulevard, from 9th Street to the Bucks County line. On June 1, the Philadelphia Parking Authority activated a 60-day warning period. As of August 1, all violators will receive a notice and fine for speeding. Drivers are personally responsible and liable for any citations and/or violations received while operating a City vehicle. Failure to promptly respond to any citations/violations may result in disciplinary action and/or a loss of City vehicle use privileges. Watch this video or visit philapark.org/speed-cameras to learn more.

Limited services now available at the Free Library

Free Library of Philadelphia

Though our library buildings remain closed to the public, several services across our system are expanding. Some Free Library locations are now offering limited services, including returns, material pickups, and phone reference. Visit our new Limited Services page to see what’s available at your neighborhood library. This page is updated daily, so please check back regularly.

Questions? Contact: [email protected]

LEARN MORE ABOUT SERVICES NOW AVAILABLE

Stay Updated: COVID-19 News and Information

COVID-19 website

We’re updating our website, phila.gov/COVID-19, daily. Use it to get the latest news, find out what the City is doing, learn how to prevent infection, and more.

Text alerts

TEXT COVIDPHL TO 888-777

Greater Philadelphia Coronavirus Helpline

Have questions about symptoms and risk of the COVID-19 coronavirus? Call the 24/7 helpline to talk to a medical professional.

CALL 800-722-7112

Employee Resources

City Learning Management System

ACCESS THE LMS

City Intranet

CHECK OUT THE INTRANET

Submit something to the citywide newsletter

Wednesday, July 29, 2020

Managers: Please print for your non-desk workers.

Division of Aviation Updates: July 29, 2020

REMINDER: The following message was sent from by Chellie Cameron, CEO on Friday July 24, 2020:

Dear Division of Aviation family,

As our city and country continues to fight systemic oppression that has been ignored for far too long, a range of feelings and emotions remain present amongst many of us.

The Division of Aviation is creating a space to express our views during these pivotal moments in history. It is a concept that aligns with our “People First” value, ensuring that everyone feels safe, seen, heard, and included. Having open conversations about social justice, racism, and bias are critical as we strive for meaningful change.

On Thursday, July 30th, Greg El (Co-founder of Trizen Inc.) will facilitate three virtual town hall discussions on racial and social justice at the following times:

7 - 8 a.m.
3 - 4 p.m.
11 p.m. to 12 a.m.

This message serves as an invitation to participate in one of these virtual town hall discussions. Zoom will serve as a forum to communicate, ensuring remote accessibility and safety via social distancing. Supervisors/managers are aware of these planned conversations and employees on the clock are encouraged to participate. Directions to join the townhalls are located below the conclusion of this message.

The town halls will provide a space where a dialogue can begin about racial/social injustice and how to strengthen diversity and a culture of belonging throughout the airport. Attendees will have the opportunity to share thoughts on recent events and ways in which the DOA can be more inclusive and welcoming to its employees and guests. The town halls will be open to all DOA employees and, while attendance is optional, we strongly encourage you to participate so we can learn together.

These upcoming discussions are just one small step in improving how we promote and ensure inclusivity throughout the airport. If you have any questions, please contact [email protected].

Sincerely,

Chellie

Join the Conversation

By Computer:

Enter the following link in your browser: https://us02web.zoom.us/j/84325895824
Enter Meeting ID: 843 2589 5824

By Phone:

Call in using the following number: 1 (929) 205-6099
Enter Meeting ID: 843 2589 5824

Tuesday, July 28, 2020

Managers: Please print for your non-desk workers.

Division of Aviation Updates: July 28, 2020

The following message is from the Division of Aviation’s Re-designing the Employee Work (Re-Work) Committee:

Please be advised that the Division of Aviation Travel Policy sent to all employees on 7/24/2020 is rescinded effective 7/27/2020. Non-essential travel remains cancelled until further notice, including attendance at conferences and tradeshows.

The Division of Aviation will follow City Health Department recommendations as follows:

People should not travel from Philadelphia to any of the red states below if it can be avoided.
People traveling to Philadelphia from any of the red states below or from international travel should self-quarantine for 14 days. If self-quarantine is not practical, they should for 14 days after traveling to Philadelphia:
1. Wear masks at all times at the workplace or near other non-household members, and
2. Monitor closely for the development of new onset of cough, fever, or other COVID-19 symptoms; if these symptoms occur, follow our guidance for isolation (PDF) and get tested for COVID-19.

Beginning July 28, 2020 all employees may complete the City of Philadelphia’s self-screening assessment before each onsite work shift using the following link: https://www.phila.gov/employee-screener/#/. If you cannot access the link, answer the below as part of your self-screening.

If you answer ‘Yes’ to any one of the questions below, immediately contact [email protected] and/or Tracey Smith.

In the last two (2) weeks, did you care for or have close contact with someone diagnosed with COVID -19? Yes / No (circle one)
Within the last two (2) weeks, have you travelled to a different state or country outside of the United States? Yes / No (circle one)
In the last 24 hours, did you have a measured temperature of 100.4 degrees or greater? Yes / No (circle one)
Do you currently have two or more of the following symptoms? Check all that apply.
- Feel feverish or chills
- New or worsening cough
- Shortness of breath or difficulty breathing
- Fatigue
- Muscle or body aches
- Headache
- New loss of taste or smell
- Sore throat
- Congestion or runny nose
- Nausea or vomiting
- Diarrhea

If you been diagnosed with, or tested positive for COVID-19 within the last 10 days, please contact [email protected].

COVID-19 cases and deaths have been reported in all 50 states, and the situation is constantly changing. Because travel increases your chances of getting infected and spreading COVID-19, staying home is the best way to protect yourself and others from getting sick.

The following message was sent to all employees from the City of Philadelphia on July 27, 2020:

July 27

Learn how the new fiscal year impacts your pay

Finance/Central Payroll

July 29, July 31, and August 3 | 10-11 a.m.

Did you notice a slight change in your payslip for the past pay period? Want to learn how the new fiscal year has an effect on your biweekly gross earnings? Join a virtual training session to discover how the change in work days for the 2021 fiscal year impacts your pay. Please note the maximum number of attendees for each session is 100. However, a recording of the training will be made available for future viewing and use.

Session #1:

Wednesday, July 29 | 10-11 a.m.

Meeting ID: 960 4598 7211; Password: 123203

Session #2:

Friday, July 31 | 10-11 a.m.

Meeting ID: 990 4437 5562; Password: 043496

Session #3:

Monday, August 3 | 10–11 a.m.

Meeting ID: 934 3790 1809; Password: 393176

Questions? Contact: [email protected]

Overdose awareness and reversal training

Department of Public Health

Several times

In response to COVID-19, the Substance Use Prevention & Harm Reduction Division will offer a virtual overdose awareness and reversal training that covers the basics of reversing an opioid overdose and additional COVID-19 risk reduction tips.

Questions? Contact: [email protected]

REGISTER FOR WEBINAR

Workforce training and employment resources

Department of Commerce

Philadelphia Works has partnered with the City of Philadelphia and Philadelphia Youth Network (PYN) to produce a guide residents can use to navigate free local workforce resources, with a goal to provide easy access to employment and training opportunities available to Philadelphia residents of all ages.

SEE THE TRAININGS AND RESOURCES

CityGeo team received Special Achievement Award in GIS

Office of Innovation and Technology

Congratulations to our talented GIS team, CityGeo, for receiving a Special Achievement in GIS Award from Esri! The team earned the recognition for the Philly Vehicle Locator.

LEARN MORE ABOUT WHY WE WON

Stay Updated: COVID-19 News and Information

COVID-19 website

We’re updating our website, phila.gov/COVID-19, daily. Use it to get the latest news, find out what the City is doing, learn how to prevent infection, and more.

Text alerts

TEXT COVIDPHL TO 888-777

Greater Philadelphia Coronavirus Helpline

Have questions about symptoms and risk of the COVID-19 coronavirus? Call the 24/7 helpline to talk to a medical professional.

CALL 800-722-7112

Employee Resources

City Learning Management System

ACCESS THE LMS

City Intranet

CHECK OUT THE INTRANET

Submit something to the citywide newsletter

Friday, July 24, 2020

Managers: Please print for your non-desk workers.

Division of Aviation Updates: July 24, 2020

The following message is from the Division of Aviation’s Re-designing the Employee Work (Re-Work) Committee:

During the pandemic, summer travel plans have become a critical consideration for maintaining a safe Airport. Attached are the Division’s Travel Guidelines and Expectations. As information from regulatory agencies such as the CDC changes, these guidelines and expectations may be updated. Employees will be notified of subsequent changes.

For additional information on Requesting COVID-19 Leave (EPSL/FMLA+) refer to the Procedures for Requesting COVID-19 Leave in the HR SharePoint. An electronic leave slip is also attached for your convenience.

Questions regarding these guidelines may be forwarded to [email protected].

Tuesday, July 21, 2020

Division of Aviation Updates: July 21, 2020

The following message is from the Division of Aviation’s Re-designing the Employee Work (Re-Work) Committee:

Safe Work Playbook - COVID-19 Interactive Guide

Please find attached the Division of Aviation’s Safe Work Playbook - An interactive guide for COVID-19 pandemic preparedness and response! This book is available on PHL’s intranet, under HR Announcements. Updates will be made periodically, on the intranet, as they occur.

Reminders

Employees must take personal responsibility to follow physical distancing guidelines for our safety per the Center for Disease Control and the City of Philadelphia.

What the Green Phase means for Division of Aviation Employees:

Continue doing what we have been doing
1. Virtual meetings
2. Working remotely as much as possible (only come in office when necessary)
3. Keep in contact with your supervisor for updates
Staggered or rotating shifts when possible
Alternative and flexible work schedules when possible
Employee health screenings including temperature checks, as needed
1. Stay home when you are sick (send sick employees’ home)
2. Thermometers should be requested by supervisors from the warehouse
Physical distancing (6 feet) in common areas
1. Vehicles – see attached Division of Aviation COVID-19 Vehicle policy for updates to cleaning guidelines, vehicle occupancy and sign-in sheet procedures
Always wear proper PPE (everyone MUST wear a mask)
Personal responsibility for keeping workspace clean
Wash your hands, do not touch your face and no shaking hands
Break rooms and pantries remain CLOSED for sit-down dining

Supervisors and Managers - PPE orders

Cloth/disposable face masks and thermometers can be ordered from Central Services and Supplies.

Re-Work Policies and Procedures can also be found at PHL.org/EmployeeUpdates and on the HR Intranet Page. Continue to follow CDC and City of Philadelphia guidelines!

If you have any additional questions please contact: Sheila Trueheart, Deputy CAO or Delicsha Wilds, Deputy of HR at [email protected] .

Tuesday, July 14, 2020

Division of Aviation Update: July 14, 2020

Pension Contribution Update

Attached is a copy of the Pension Contribution Rate changes effective July 1, 2020.

Performance Reports

Annual performance reports are due July 31, 2020.
Your help is needed to reach our goal of 100% return rate.
Completed reports should be submitted to Marjorie Howell.
Process summary and key points Performance Report Process Summary
Please contact HR at [email protected] if you require support.

PHL Food & Shops Update

As activity increases in the terminals, more PHL Food & Shops dining and retail merchants are reopening. Among the merchants operating at PHL again are Coach in the B/C Connector and Duty Free in A-East. Coach is currently offering up to 50% off select styles. Duty Free has an employee-only special of 20% off, plus up to 75% off select fragrances and candy.
For a list of all currently open PHL Food & Shops merchants and their hours of operation, visit phl.org/open.

The message below was shared with City of Philadelphia employees yesterday.

July 13

Financial disclosure forms due July 15

Chief Integrity Officer and the Board of Ethics

Due Wednesday, July 15

If you hold a City position that requires you to file annual financial disclosure paperwork, Wednesday is the filing deadline! If you have not already filed, please do so immediately. If you need help completing your forms, please review this handout and contact the Board of Ethics with any questions.

Questions? Contact: [email protected]

FILE ONLINE NOW

PHL Childcare Reopen Survey for Families

Office of Children and Families

Survey closes Thursday, July 23

Families with young children: Please take the City’s childcare survey to help policymakers and providers understand childcare needs and prepare to meet them as people begin to go back to work and school. Share this survey with your friends and family.

Questions? Contact: [email protected]

TAKE THE SURVEY

News to Share With Your Friends, Family, and Neighbors

Trash and recycling collections are running on a one-day delay this week. Set out trash and recycling one day later than you normally do. See the press release.
Residents who need technology support or affordable internet can contact Digital Navigators by phone and email. Learn more about the program.
The City launched a marketing campaign to encourage residents to wear masks. The two taglines: “Love your neighbor. Wear a mask.” “Philly never backs down. Mask up.” Read more about the campaign.

Stay Updated: COVID-19 News and Information

COVID-19 website

We’re updating our website, phila.gov/COVID-19, daily. Use it to get the latest news, find out what the City is doing, learn how to prevent infection, and more.

Text alerts

TEXT COVIDPHL TO 888-777

Greater Philadelphia Coronavirus Helpline

Have questions about symptoms and risk of the COVID-19 coronavirus? Call the 24/7 helpline to talk to a medical professional.

CALL 800-722-7112

Employee Resources

City Learning Management System

ACCESS THE LMS

City Intranet

CHECK OUT THE INTRANET

Submit something to the citywide newsletter

Tuesday, July 7, 2020

City of Philadelphia Newsletter - July 7

School District virtual town halls

School District of Philadelphia

July 7-9

The School District will host virtual town hall sessions to share information about planning efforts for the upcoming school year and get feedback from families. Topics include health and safety, cleaning practices, school schedules, and curriculum and instruction.

GET DETAILS ABOUT HOW TO WATCH AND PARTICIPATE

Ethics (virtual) Training Camp

Board of Ethics

Political activity sessions: July 13 and July 23 | 3-3:45 p.m.

General ethics session: July 28 | 10:30-11:30 a.m.

With the recent changes to the City Charter, it is important for you to understand how the new political activity rules apply to YOU! Join the Board of Ethics for “training camp” as we host virtual sessions for political activity and general ethics all summer long. Click the below flyer for dates, times, and registration details for Zoom.

Questions? Contact: [email protected]

REGISTER FOR THE VIRTUAL TRAININGS

Serve Philadelphia VISTA Corps Lightning Talks

Mayor’s Office of Civic Engagement and Volunteer Service

July 13-16 | noon-1:30 p.m.

Come for one, or join us for all! Hear from 26 outgoing VISTA members about their year-long service projects in the form of brief lightning talks. For those who have hosted a VISTA in the past, we invite you to come learn about the other active projects in the city. For those curious about hosting a VISTA in the future, these are a great opportunity to learn more about the program and how it can build capacity for your office.

Questions? Contact: [email protected]

LEARN MORE AND RSVP FOR LIGHTNING TALKS

Transition from WebEx to Zoom

Office of Innovation & Technology

This month, OIT will begin to transition from WebEx to Zoom. We plan to complete this change by Friday, July 31; our current WebEx license will expire on Tuesday, August 4. The OIT team is working on a plan that will allow all employees to easily transition, and we will share the details when they’re ready. While we make this switch, we will offer Zoom training and support to prepare employees to use this new platform. Departments and offices should NOT purchase their own Zoom licenses at this time.

Consumer financial protection

Office of Community Empowerment and Opportunity

In partnership with the Cities for Financial Empowerment Fund (CFE Fund) and the Annie E. Casey Foundation, the City launched consumer financial protection planning efforts, which will include a campaign to raise awareness of and protect residents from COVID-19–related scams. The partners will also focus on broader consumer financial protection capabilities.

LEARN MORE ABOUT CONSUMER FINANCIAL PROTECTION

News to Share With Your Friends, Family, and Neighbors

The City’s 91 spraygrounds and spray features began opening yesterday. Find one near you.
Round 2 of the COVID-19 Emergency Rental Assistance program started accepting applications yesterday. Visit the website.
More than 2,000 businesses received grants from the City and PIDC as part of the COVID-19 Small Business Relief Fund. Read the report.
Weekly recycling collection resumes this week.

Stay Updated: COVID-19 News and Information

COVID-19 website

We’re updating our website, phila.gov/COVID-19, daily. Use it to get the latest news, find out what the City is doing, learn how to prevent infection, and more.

Text alerts

TEXT COVIDPHL TO 888-777

Greater Philadelphia Coronavirus Helpline

Have questions about symptoms and risk of the COVID-19 coronavirus? Call the 24/7 helpline to talk to a medical professional.

CALL 800-722-7112

Employee Resources

City Learning Management System

ACCESS THE LMS

City Intranet

CHECK OUT THE INTRANET

Submit something to the citywide newsletter

Wednesday, July 1, 2020

Green Phase Guidance and the City’s 5th Policy Statement for COVID-19

The message below was sent to all departments from James Engler, Chief of Staff with the Office of the Mayor on June 30, 2020.

Good Afternoon All,

As you know, we announced last week that Philadelphia may begin to transition to the Green Phase of re-opening beginning on July 3, 2020. While this decision will be driven by how well the city is meeting the metrics we’ve laid out under our Green Phase plan: Reopening with Care: Philadelphia’s Strategy for Moving to Green, we still wanted to provide guidance to both departments and employees on what this may mean for their operations.

First, the transition to Green does not mean that all offices will be re-opening nor that all employees should begin coming back to the office. You will see from our internal re-opening guidelines, which can be found here, very little is changing from our guidance to departments during the Yellow Phase. We are still strongly encouraging any employees and functions that can be done remotely continue to be done remotely and that onsite work be limited to those functions that cannot be conducted virtually; that all public interactions be limited to appointment only; that employees and the public wear masks and we all maintain appropriate social distancing in our offices and common building areas. Our primary goals for re-opening City operations are to ensure the safety of both our employees and the public while also delivering City services as effectively as possible during the pandemic.

Second, as we’ve done throughout the pandemic, we’ve revised our Policy Statement Regarding COVID-19 for departments, which can be found here. The Policy Statement provides additional details regarding City operations and guidelines on leave usage during the pandemic.

I want to thank you and your employees for the tremendous work you’ve put in over the last several months in response to one of the most challenging times in our City’s history.

Take care and stay safe.

Jim

Continue to follow CDC and City of Philadelphia guidelines!

Division of Aviation Re-Work Updates can be found at PHL.org/EmployeeUpdates. Re-Work Policies and Procedures can be found on the HR Intranet Page. If you have any additional questions regarding Re-Work policies and procedures, please email [email protected].

Friday, June 26, 2020

A Message from CEO Chellie Cameron:

To Our Division of Aviation Family:

We are coming to the close of an incredibly painful month in an already difficult year, and I am certain that many of you join me in looking forward to new beginnings. Next week we will start a new month and a new fiscal year, which will bring both opportunity and change. Now more than ever, we must press forward with action.

Systemic racism in the United States has reached a tipping point, provoking civil unrest both in our community and around the world. This is a layered issue, built over multiple generations of oppression and resulting in distrust, apathy and anger. The aviation industry is not immune to this problem, grappling with its own history and current reality of institutional racism. We stand firm in our commitment to fight racial inequity, and we understand that this pledge must extend beyond words.

Effective immediately, the Division of Aviation is establishing a Racial Equity Strategic Plan to drive meaningful change and lasting impact throughout the airport community. An advisory committee led by Jonathan Todd, Delicsha Wilds and Soledad Alfaro will support the planning and implementation of the strategic plan. Parts of the strategic plan will align with the City’s overarching efforts, and many aspects will be specific to the Division of Aviation.

Accountability starts from within, and as the executive sponsor of this effort, I am making a steadfast commitment to ensuring that the Racial Equity Strategic Plan results in racially equitable solutions and tangible outcomes. You will receive more information about this focused effort in coming days and weeks, and we will encourage transparent dialogue and feedback.

As we embark on this new and necessary journey together, I am confident that we will serve as an example to the aviation industry that we can and must do better at advancing racial equity. If any city in the country is poised to lead this effort, it is Philadelphia. Let’s get started.

- Chellie

Wednesday, June 24, 2020

The following message is from the Division of Aviation’s Re-designing the Employee Work (Re-Work) Committee:

As you may know, the State of Pennsylvania will transition to Green Phase of recovery on June 26, 2020, with additional activities opening on July 3. Philadelphia is on track to enter the Green Phase of reopening in early July. Our strategy is working: Daily case counts are falling, residents are wearing masks, and the number of patients hospitalized with the infection is steadily dropping. For more information on the City’s strategy for re-opening post COVID-19, please view COVID-19 Reopening with Care.

What will Green Phase mean for Division of Aviation Employees?

1. Continue doing what we have been doing:

Virtual meetings
Working remotely as much as possible (only come in office when necessary
Keep in contact with your supervisor for updates
Staggered or rotating shifts when possible
Alternative and flexible work schedules when possible
Employee health screenings including temperature checks, as needed
- Stay home when you are sick (send sick employees’ home)
- Thermometers should be requested by supervisors from the warehouse
Physical distancing (6 feet) in common areas
- Vehicles – see Division of Aviation COVID-19 Vehicle policy here for updates to cleaning guidelines, vehicle occupancy and sign-in sheet procedures
Always wear proper PPE (everyone MUST wear a mask)
Personal responsibility for keeping the workspace clean
Wash your hands, do not touch your face and no shaking hands
Break rooms and pantries remain CLOSED for sit-down dining

Re-Work Policies and Procedures can also be found on this page and on the HR Intranet page. Continue to follow CDC and City of Philadelphia guidelines!

If you have any additional questions please contact Sheila Trueheart, Deputy CAO or Delicsha Wilds, Deputy of HR at [email protected].

The following message is from the Division of Aviation’s Human Resources office regarding the NEW Badge Renewal Process:

Good afternoon,

This is a reminder that all employees, including those working remotely, must make sure to renew their Airport badge before it expires. The process for renewing your badge is as follows:

Visit https://phl.acuityscheduling.com/schedule.php to schedule your appointment;
Click on Expiring Badge Renewal.
Select the date/time you are available.
Fill in all the requested information (Company you work for is DOA – your unit name) and Click Complete Appointment.

Please note that the Security Office has modified its hours of operation and appointments are not available every day (reflected on the website). This means you must plan accordingly to make sure your badge is renewed before it expires.

The forms that must be completed and brought with you to your appointment can be found here.

The list of acceptable ID documents can be found here.

Security personnel will sign the forms for you since Human Resources staff are not currently in the office. If there are any issues, please ask for Jason Sankey, Acting Security Manager.

All visitors to the ID/Badging Office are required to wear masks/facial coverings or they will be refused service.

The following message is a reminder from Human Resources regarding the NEW Outside Employment form & policy update:

Policy Reminder: Effective immediately and annually going forward, ALL outside and self-employment activities must be submitted/resubmitted for evaluation and approval that include activities previously waived, such as:

Landlord
Rideshare driver (Uber, Lyft, etc.)
Mail order/arts & crafts sale (Avon, E-Bay, etc.)
Part-time/seasonal/sporadic retail or other activities that receive compensation, etc.

If you receive compensation for any service or product, have fiduciary duties on the board of any organization/ company, or otherwise engage in employment outside of your employment with the City, please complete the attached form, have your supervisor sign it, and forward it to [email protected] for completion of the HR portion and submission for final approval. This request will need to be submitted annually unless and until the referenced employment ceases (at which time you must submit the form indicating the date the employment ceased).

A working fillable Outside Employment form can be found here.

Only pages one (1) and two (2) are needed when submitting to HR. This form can also be found on the HR Intranet Home page under Service Catalog, HR Policy Documents.

Questions or concerns may be forwarded to [email protected] (Employee Relations) or [email protected] (Integrity Officer).

Monday, June 22, 2020

The following message is sent on behalf of Candice McCloud of Nationwide on behalf of the Deferred Compensation Plan:

Please see the attached schedule for Deferred Comp Webinars. If you are interested in a specific webinar- please click the “sign up here” link. On the morning of the presentation, you will be sent a link to join.

We are also available to do virtual 1on1 appointments- please click here to book your meeting.

Any questions please do not hesitate to ask.

Thank you and be safe!

DateTimeWorkshop TitleWorkshop DescriptionRegistration

June 23rd12:00 PMPreparing for & Living in RetirementAn overview of what you need to know as you prepare to retire from the City of Philadelphia. The options you have with Deferred Comp in retirement and how to continue the relationship.Sign Up Here

June 25th, July 9th, July 23rd12:00 PMDeferred Comp: An OverviewA review on the features available in the Deferred Comp Plan. The support, education, and guidance that Deferred Comp can provide to you.Sign Up Here

June 30th , July 14th12:00 PMDeferred Comp: Getting StartedAn overview of the Philadelphia Deferred Comp plan. We will cover how to enroll, what your options are, and the benefits that the plan offers.Sign Up Here

July 2nd12:00 PMManaging your MoneyA review of the basics of money management including Cash flows and Assets.Sign Up Here

July 7th12:00 PMWoman & RetirementThe special considerations impacting women as they move into and live in retirement.Sign Up Here

July 16th12:00 PMInvesting 101An overview of the basic building blocks of investing including investment concepts involved with Deferred Comp.Sign Up Here

July 21st12:00 PMYoung InvestorsUnique considerations for younger members of deferred comp and how to engage with your retirement goals.Sign Up Here

Thursday, June 4, 2020

The following message is sent on behalf of Deputy Director of Human Resources, Delicsha Wilds:

Beginning tomorrow, the City of Philadelphia and the State of Pennsylvania will transition to the state’s yellow phase of recovery. The City is asking for departments to refrain from bringing employees all back at once. We will be taking a phased approach to ensure the safe return to work for our employees.

What the yellow phase means for Division of Aviation employees:

Continue doing what we have been doing (do NOT bring everyone back on June 5th)
Virtual meetings
Work remotely as much as possible (only come in office when necessary)
Keep in contact with your supervisor for updates

What this means for onsite employees:

Staggered or rotating shifts when possible
Alternative and flexible work schedules when possible
Physical distancing (6 feet) in common areas
Wear proper PPE at all times (everyone MUST wear a mask)
Stay home when you are sick (send sick employees home)
Personal responsibility for keeping workspace clean
Wash your hands, do not touch your face and no shaking hands

Continue to follow CDC and City of Philadelphia guidelines!

Friday, May 22, 2020

As many of you know Governor Wolf extended the stay at home order to June 4, 2020. However, Mayor Kenney has noted that Philadelphia should continue until further notice. While the Airport is deemed an essential service and has continued to operate during the pandemic, certain safety protocols are going to be required of all employers as more businesses reopen and as our contacts with others increase in our work and home lives. Our plan to assist in keeping us all healthy at work is as follows:

Telework Continues: At present, those who can work from home may continue to do so. If anyone would like to begin to come to the office more often and you are not in the “at risk” population, please discuss with your Supervisor. In addition, the Supervisor can require you to report to the office during your regularly scheduled hours.

Employee Symptoms: The CDC has updated its guidance on symptoms of COVID 19 to include chills, loss of taste or smell, headache, sore throat and muscle pain. Major changes in screening include the requirement to disclose if you have had close personal contact with anyone with COVID-19. Another change is that anyone with a fever at 100.4 F or above will not be deemed a positive symptom screen unless there is one other symptom present. However, if you are experiencing either a persistent cough or shortness of breath, you are deemed a positive symptom screen, should not come to work, and should contact Tracey Smith at [email protected] to discuss next steps. Likewise, if you experience any symptoms during your shift, you should contact your supervisor and prepare to leave work. Contact your health care provider to determine necessity for testing.

Preventive Measures: Supervisors should have a supply of PPE on hand for their staff, if not, please process an order from the warehouse through Maximo. Employees who need any of the following equipment please contact your supervisor.

Temperature Screening: The airport has purchased thermometers for supervisors to have on hand. Employees who believe that they may have a fever can see a supervisor for assistance.
Social Distancing, frequent hand washing and heightened hygiene practices: These existing safety measures should continue. Disinfectant and wipes are available in all breakrooms, airport owned vehicles. Employees utilizing those areas or equipment should disinfect high touch throughout the day.
Face Coverings: In accordance with the Governor’s order and Airport policy, all employees will be required to wear masks while at work. You are not required to wear your mask while in your office/cubicle/workspace alone or in an Airport owned vehicle alone. Many of you that have been onsite should have received a mask. If you have a health condition that precludes your wearing of a mask, please contact Tracey Smith at [email protected].
Visitors: All visitors to the DOA office areas should be restricted to a legitimate business need with prior notification to the employee. Visitors are required to wear face masks and will not be admitted.
In Person Meetings and Common Areas: In person meetings, should be limited. Continue to use conference calls or video conferencing when possible. You may enter break rooms/kitchens to use vending machines, to retrieve or warm your lunch, however sitting in these areas are no longer permitted.

If you have any additional questions please contact: Sheila Trueheart, Deputy CAO or Delicsha Wilds, Deputy of HR at [email protected].

Friday, May 1, 2020

The May 2020 Employee Newsletter is out. Read it here.

The following email was sent today to City of Philadelphia employees on behalf of Mayor Jim Kenney.

While the Division of Aviation is an enterprise fund and therefore independent of the city budget, it is subject to the same strains and challenges that the city faces. DOA leadership is evaluating our operations and budgets, and will determine what will be funded in the coming year. We are required to consult with the airlines on our budget, which is an additional step before we can finalize the numbers. We hope to finish this process in the next 4-6 weeks, and will share the results with you when we can.

From Mayor Kenney:

These past months have been some of the most challenging this city has ever faced.

City employees have stepped up in a major way to help residents. You’ve kept our neighbors fed, housed, healthy, safe, and informed. You’ve worked long hours and volunteered where you were needed.

I’m proud to be your colleague.

Some of you may remember the impact of the 2008 Great Recession on the City government. We’re now facing an economic downturn that will equal and probably exceed that. COVID-19 has created an almost $650 million hole in our new budget.

As our operational departments rushed to respond to the virus, we were forced to create a drastically revised spending plan.

To do this, we set clear priorities: We will keep all Philadelphians safe, healthy, and educated while maintaining core municipal services that our residents rely on every day.

This spending plan includes a combination of service reductions and revenue enhancements that get us part of the way to closing that deficit.

Read more about the revised budget and Five-Year Plan.

Truly the most painful part of this new bare-bones budget is the need to reduce our labor costs.

We have frozen all hiring of new staff, except for positions critical to fighting COVID-19 and other urgent needs, and we are cutting salaries of all exempt employees who make more than $35,000, using a sliding scale.

I wish those two measures were enough.

We also will reduce the size of the City’s workforce. By June 1, we will eliminate hundreds of jobs in the executive branch through layoffs and by leaving vacant positions unfilled. By the end of August, there will be additional layoffs.

We will offer resources and support to the affected employees to help as much as we can during this difficult time.

In my 30 years of serving Philadelphia, I’ve never experienced a more difficult and painful time as the one we’re facing now. I know Philadelphia’s spirit and grit will help us through the tough weeks, months, and years ahead.

One day, we’ll remember the loss and sacrifice of this time and know that we endured together. I look forward to that day.

Yours in service,
Jim

Friday, April 24, 2020

Leadership during crisis requires navigating with courage and transparency. In today’s video message, Chellie shares her thoughts on PHL and PNE's pre-recovery activities, the CARES Act, and a new interview series that will begin in May. Thank you for watching, and stay healthy and safe.

Thursday, April 23, 2020

The following email was sent today to City of Philadelphia employees on behalf of Chief of Staff Jim Engler.

A video message from CEO Chellie Cameron will be released within the next day to share insights on how the airport will use the CARES Act to support airport employees and operations.

Dear City Employees,

Thank you for your dedication and service to Philadelphia as we all deal with the disruption and uncertainty created by the COVID-19 pandemic. Many of you remain on the front lines, providing essential services that our residents, particularly our most vulnerable residents, rely on.

We understand this is a frightening time on many levels for all of us and that uncertainty about your job and health benefits adds to that burden. We urge you to take advantage of your health benefits, especially mental health resources. For more information, please reach out to your healthcare administrator.

As we see the toll the pandemic is taking on people, businesses, and workers, the City itself is not immune to negative impacts. We have unexpected expenses to prevent the spread and manage the health impacts of COVID-19, increased costs for delivering our normal services, and a dramatic loss of revenues as businesses have ceased or curtailed operations.

While we expect some federal funds to reimburse the City for the new costs, and there is new, direct federal relief for individuals, workers, and businesses, the federal funds will not make up for the vast majority of the impact on the City’s and School District’s budgets.

This sudden change in the City’s financial position is going to require difficult reductions in city services and staffing. Already, we have frozen hiring of new staff (except in critical positions needed to address COVID-19) and reduced non-essential spending on materials and contracts. Unfortunately, those actions alone will not offset the loss of revenues.

The City’s next fiscal year will begin on July 1, and we will deliver a revised spending plan to City Council on May 1 with scaled-back City operations to reflect what we will be able to afford. Last fall, a City resident survey shed light on what Philadelphians’ top priorities are for City services. In January, all City departments submitted reduction recommendations equaling 5% of their budget to identify the least damaging reductions. These will be the starting points for how we adjust our spending for our current situation.

Department Heads/Commissioners and City leadership are currently evaluating operations and budgets to identify all our options. As we determine what we will be able to fund in the coming year, we will prioritize:
• Keeping Philadelphians safe, healthy, and educated, particularly vulnerable Philadelphians.
• Minimizing the disruption for City employees, with a particular emphasis on City workers’ health.

These plans are subject to changes in the City’s finances. We will work to maximize the amount of federal relief we receive, and should substantial relief materialize from the federal government or elsewhere, we would work to scale back the reductions. If losses are worse than currently projected, our plans may change in terms of the timing and scale of reductions.

While the situation continues to change rapidly, we will do our best to keep you informed. Please expect another message next week when the Mayor submits a new budget to City Council.

Jim Engler
Chief of Staff
Mayor’s Office

Tuesday, April 14, 2020

CARES Act Relief Funding Announced

The Federal Aviation Administration announced today that Philadelphia International Airport (PHL) can expect to receive approximately $116 million in CARES Act funding, which translates into about 3 months of cash on hand to support airport operations.

The CARES Act relief funding is meant to support airport worker jobs, keep credit stable and allow the airport to meet ongoing expenditures. Generally, this is what the legislation was meant to address: making payroll, paying vendors and making debt service payments. PHL has offered a relief package to its airport tenants, including airlines, concession operators, rental car companies and more. The package is a 3 month deferral of tenant rental payments.

PHL, along with Northeast Philadelphia Airport, are prepared to support the country’s goal to gradually and safely reopen travel across domestic and international borders. In the meantime, it will continue to ensure the transportation of critical supplies and personnel throughout the country.

Cloth Masks Available

Cloth masks are now available by request. Employees may request a mask through their unit managers, who will make a requisition to the Warehouse through Maximo. Supervisors will be responsible for tracking and distributing masks to their staff, who should sign before receiving their masks.

SEPTA Announces Refund Policy for March and April Passes

SEPTA will issue refunds for passholders with partially used or unused Monthly March or April 2020 Passes and Weekly Passes for the Weeks of March 9th and March 16th. Customers who purchased paper passes will need to submit their pass, name and return mailing address to SEPTA Refunds, 1234 Market Street, Philadelphia, PA 19107 to receive a pro-rated refund. The refund will be prorated for the unused days based on postmark of the letter. The original pass must be surrendered, no photocopies accepted. Those will SEPTA Key Cards must call 1-855-567-3782.

Condolences for the McCourt Family

As many of you are aware, Jack McCourt - Safety Manager, passed away last week. To send condolences to the McCourt family, contact your supervisor for the family's address. Please continue to support each other and take care of yourselves during this difficult time.

Thursday, April 9, 2020

Please be aware that tomorrow, Friday, April 10 is Good Friday. City offices will be closed.

Guidance: Respiratory Protection for Essential Personnel

FAQs: COVID-19 Response for HR and Payroll

Printable Letter: Safe Passage Letter for DOA Employees

Wednesday, April 8, 2020

Virtual Grief Counseling Sessions

On Tuesday, the DOA community was saddened by the news of the loss of Safety Manager Jack McCourt. In addition to the EAP resources that were distributed yesterday, there are two virtual grief counseling sessions for employees with counselors from Penn Behavioral Health:

Virtual Grief Counseling Session - Wednesday, April 8, 2020, 1 p.m.
How to join Session:

By Computer:
Copy and paste the following link into your web browser:

https://zoom.us/j/369205904
Use Meeting ID: 369 205 904

By Phone:

Use one of the listed dial in phone numbers:

        +1 312 626 6799 US (Chicago)
        +1 929 205 6099 US (New York)
        +1 253 215 8782 US
        +1 301 715 8592 US
        +1 346 248 7799 US (Houston)
        +1 669 900 6833 US (San Jose)

Enter Meeting ID: 369 205 904

Virtual Grief Counseling Session - Friday, April 10, 2020, 1 p.m.
How to join session:

By Computer:

Copy and Paste the following link into your browser:

https://zoom.us/j/223198445
Enter Meeting ID: 223 198 445

By Phone:

Use one of the following dial in phone numbers:

               +1 929 205 6099 US (New York)
               +1 312 626 6799 US (Chicago)
               +1 669 900 6833 US (San Jose)
               +1 253 215 8782 US
               +1 301 715 8592 US
               +1 346 248 7799 US (Houston)

Enter Meeting ID: 223 198 445

New SEPTA Schedules

SEPTA will institute a new “Lifeline” service schedule beginning Thursday, April 9, 2020. Airport Line Regional Rail service will operate on a two-hour service schedule. Additionally, several Broad Street Line, Market-Frankford Line and Trolley stations will be closed, six Regional Rail lines will be suspended and bus service will be limited to 60 core routes. The schedule is available here: septa.org/covid-19/service-information.

MarketPlace PHL Update

The Today store at the top of Terminal C is offering discounts on select merchandise, snacks and beverages of up to 75% and $6.99 t-shirts and $9.99 hoodies. For a list of concessions that are currently open, visit phl.org/open.

TSA Checkpoint Update

Starting today, the new temporary hours for TSA Terminal F checkpoint will be 6:15 a.m.-8:30 p.m. For the current TSA checkpoint hours, visit phl.org/flights/security-information/checkpoint-hours.

Help Us Spread the Word

Positive news is often overlooked in times of crisis, but we know there are good stories to be told. For example:

In Portland, a Southwest employee used his frequent flyer miles to help a customer visit his sick mother.
In Green Bay, TSA agents created a program to purchase lunches for other staff members whose pay has been reduced due to COVID-19 cutbacks.

Do you know of any PHL employees who have gone out of their way to help someone in need or make someone smile during this difficult time? Help us spread the word of the good things happening at PHL. Send your examples to [email protected]. We’ll choose some of the best stories to promote in articles in the PHL online newsroom and employee newsletter and in social media posts.

How to Put On a Surgical Face Mask

PHL has a limited number of surgical face masks that will be distributed to employees working on site by their supervisor. Due to limited worldwide shortages of masks, we must work together and make our supplies last. Disposable face masks should only be used once and then discarded in the trash. Individuals should also remove and replace masks when they become moist. Masks should be worn any time you cannot stay at least 6 feet away from others. Per the Allegheny County Health Department, please follow these guidelines when putting on and removing a mask.

Steps to Put on a Mask:

Clean your hands with soap and water (or hand sanitizer, if water is not available).
Remove a mask from the bag and inspect it to see that there are no obvious tears or holes in either side of the mask.
Determine which side of the mask is the top. The side with the stiff bendable edge is the top and is meant to mold to the shape of your nose.
Determine which side of the mask is the front. The colored side is usually the front and should face away from you, while the white side touches your face.
Hold the mask by the ear loops. Place a loop around each ear.
Squeeze the top band so it can conform to your nose.

Steps to Remove a Mask:

Clean your hands with soap and water (or hand sanitizer, if water is not available). Avoid touching the front of the mask, as it may be contaminated. Only touch the ear loops.
Hold both ear loops and gently lift and remove the mask.
Discard of mask in the trash. Once again, clean your hands with soap and water (or sanitizer, if water is not available).

For additional information, visit phila.gov/COVID or alleghenycounty.us/healthdepartment.

Friday, April 3, 2020

City of Philadelphia 4th Policy Statement on COVID-19

City of Philadelphia April 3, 2020

Thursday, April 2, 2020

Updated Guidelines for Payroll

As the City moves to the next phase of operations during this pandemic, employees are no longer designated as essential and non-essential. To that end, employees can no longer use Essential Onsite 1_5 or Essential Offsite 1_5 hours’ types to enter their time. These hour types expired as of the end of the day Sunday, Mar. 29. Beginning Monday, Mar. 30, employees should use COVID Onsite or COVID Offsite hours’ types for work performed during their regular working hours. Payroll is closing on Sunday, April 5, 2020 at 10am. Any overtime worked after 7am on Sunday will be on the next pay period. Self-entry should completed by the close of business on April 3rd.

For employees who are available to work but not able to work remotely because they are not set up properly or do not have the appropriate electronic tools, they should use the hours type COVID Excused Time.

Employees who are able and authorized to work but need to take time off will be required to use their own leave time or the appropriate COVID-19 related leave time, subject to the approval of their supervisor or manager.

COVID-19 Hours’ Types and Employee Definitions

Term

Description

Essential Onsite 1_5

DO NOT USE. Disabled as of 3/29/2020 at 11:59 pm.

Essential Offsite 1_5

DO NOT USE. Disabled as of 3/29/2020 at 11:59 pm.

Essential 1_0

DO NOT USE. Disabled as of 3/29/2020 at 11:59 pm.

COVID Onsite

For employees who are working onsite. This is for hours worked during a the normal, regularly scheduled shift.

Note: If an employee works partial day onsite and partial day offsite, s/he can enter onsite worked hours against COVID Onsite and offsite worked hours against COVID Offsite for the same day. If an employee does not work a complete day their timecard will be populated with COVID Excused Time for the hours they are short. If the employee cannot complete their regularly schedule shift as assigned because they chose not to or for personal reasons, COVID Excused Time must be replaced with an approved accrued leave type. (i.e. Vacation, Sick Leave, Comp Used, AWOL)

COVID Offsite

For employees who are working offsite (remotely). This is for hours worked during a the normal, regularly scheduled shift.

Note: If an employee works partial day onsite and partial day offsite, s/he can enter hours worked against COVID Onsite and hours worked against COVID Offsite for the same day. If an employee does not work a complete day their timecard will be populated with COVID Excused Time for the hours they are short. If the employee cannot complete their regularly schedule shift as assigned because they chose not to or for personal reasons, COVID Excused Time must be replaced with an approved accrued leave type. (i.e. Vacation, Sick Leave, Comp Used, AWOL)

COVID Excused Time

This is for employees who are available to work but not able to work remotely because they are not set up properly or do not have the appropriate electronic tools. They will remain on paid leave and should use the unique hours-type of COVID Excused Time.

Note: CUC I and CUC P are an exception and will remain as such.

Overtime Hours

Overtime hours should be posted as usual.

Temporary Employees and Interns

Continue to post positive hours. Hours must be applied as applicable to their timecards.

Note: Temporary employees and interns are eligible for E_COVID Excused Time. However, if they do not have a standard work week, meaning Standard Conditions = 0, the timekeepers must explicitly post COVID Excused Time for these employees. Departmental managers must determine how many hours to post for temporary workers with variable work schedules.

If you have additional questions, please contact OnePhilly Help Desk at 215-988-8038 or [email protected].

OnePhilly ESS Tips & Reminders

Use Internet Explorer to access OnePhilly.
Log on to OnePhilly Employee Self Service (ESS) at https://ess-onephilly.phila.gov.If you forget your OnePhilly password:
- If your email is correct in your Personal Information in OnePhilly, you will be able to reset your password.
- If your email isn’t correct in OnePhilly, and you can’t reset your password, contact the OnePhilly Help Desk at 215-988-8038 or [email protected] to have it reset.

If you have other questions, contact your departmental HR representative.

Tuesday, March 31, 2020

Incentive Pay Notification

The incentive pay that covered employees from March 18 through March 29for performing essential services is no longer in effect as of Monday, March 30. The unions and city officials are reviewing compensation for the remainder of the city closure.

Updated policies regarding pandemic-related compensation and timekeeping will be distributed.

Friday, March 27, 2020

A Message from CEO Chellie Cameron

Hello Team PHL,

I hope you’re all staying safe and that your families are healthy and well during this challenging time.

I am pleased to share with you first that an airport relief package was included in the historic $2 trillion stimulus bill approved by Congress today. You can read more in our press release on our website, where you can also view a video message from me.

We don’t yet have an exact number for how much money we’ll receive or how that amount will be divided, but I can say that it will support critical operations. This is the shot in the arm that we needed to make sure we can keep our airport viable, but I want to emphasize that we’re not out of the woods just yet. We will continue to respond to this crisis through at least the end of the fiscal year, so it is critical that we stay focused on supporting each other and our mission.

I’m sure you will have a lot of questions about what’s coming next, and we certainly don’t have all the answers yet. What I can say with confidence is that I’ll continue updating you every step of the way, through email, audio, text, video and the website.

Above all, stay safe, stay healthy, and thank you for your courage during this challenging time.

Thursday, March 26, 2020

SEPTA Service Adjustments

Beginning Sunday, March 29 and until further notice, SEPTA Regional Rail service will operate on a Reduced Service Schedule. The Airport Line will operate hourly.

Wednesday, March 25, 2020

Paycheck Update

EMPLOYEES USING DIRECT DEPOSIT: Your paycheck will be deposited into your bank account as usual on Friday. You will have to log into Oracle to view your paystub.

EMPLOYEES NOT USING DIRECT DEPOSIT: Your live paycheck will be mailed to your home on Friday. Please ensure your personal information is correct in OnePhilly.

Status of City of Philadelphia Closure

The Mayor has extended the closure until at least April 6. This includes schools and City operations. On your timesheets in One Philly, please continue to report time as “COVID Excused” unless instructed otherwise.
Please reach out to your supervisor as needed if you voluntarily decide to work on projects or to stay connected to what is currently happening with the COVID-19 relief efforts.

Security Checkpoint Consolidation

PHL’s Security Checkpoints at Terminals A-West, Terminal C and now Terminal A-East are now closed.

Resources for Employees

We understand that this is a challenging time for all employees and all Philadelphians. To help manage any stress you may be feeling, you have access to the following resources:

Employee Assistance Program
ComPsych Guidance Resources are available at 877-912-3226 or online at guidanceresources.com (WebID: CAPCares). There is also a mobile app “GuidanceNow”.
Tele-Behavioral Health is available at 1-800-688-1911 or online at ibx.com; use your login and select “Value Added Services” from the “Health & Well-being” menu; then select “On To Better Health”; you will need to complete the “SmartScreener” assessment on your initial visit.
For DC 47 represented employees, you can contact Health Advocate for similar services at 1-866-799-2728 or reach out to your Health & Welfare Fund at 215-893-3774.
Finally, the CDC is a great resource for information generally, and has excellent advice regarding managing stress and anxiety. Here are a few highlights:
Reducing stress in yourself and others
Information for parents
Information for responders
Information for people released from quarantine

Tuesday, March 24, 2020

Available Childcare Facilities

The City of Philadelphia has released a map of childcare sites in Philadelphia that have agreed to remain open to serve children of city emergency and essential staff. Please note that this map and listing of sites is updated frequently and will require that you refresh the website for the most recent information. For additional details regarding availability, hours of operation and daily rates of charge, please contact the Philadelphia Early Learning Resource Center at 215-382-4762 and ask to speak with the emergency services coordinator.

Security Checkpoint Consolidation

PHL's TSA team has consolidated Security Checkpoint locations, effective today. Terminal A-West and Terminal C are temporarily closed, and hours remain the same at all other terminals. For more, visit PHL Security Checkpoint Hours.

Tracking COVID-19 at the Airport

The Airport is aware that an American Airlines team member has tested positive for COVID-19. The team member has been in close coordination with medical professionals, the local health department and the Centers for Disease Control and Prevention (CDC) to receive the best care possible. American Airlines has deep cleaned all areas of the airport where the team member may have worked or spent time, and the PHL Custodial Department has continued its enhanced disinfecting procedures. For tips on workplace safety, view our DOA Safety Office COVID-19 Presentation.

Parking & Concessions

Please remember that employees are highly encouraged to take advantage of PHL's free on-site garage parking available at any of PHL's terminals. By reducing the use of shuttles, we can support social distancing best practices and cut down on travel time. Please note that the Employee Lot and shuttle system remain operational for long-term travel.

Current Employee Discounts

Dunkin' Donuts - 20%
Smashburger - 20%
Hudson News - 20%
Jack Duggan's - 25%
Chickie's and Pete's - 25%
All other open merchants - 10%

For a list of open shopping and dining options, visit PHL.org/Open.

Monday, March 23, 2020

Friday, March 20, 2020

Employees with any questions about the City closure can contact the DOA's HR Department via email at [email protected].

In addition to registering for PHL's Everbridge text message notification system, DOA employees can also receive important updates from the City by enrolling in the free, internal notification and messaging "ReadyEmployee Alerts" system. For more information, click here.

Thursday, March 19, 2020

Important DOA Employee News:

Timekeeping and Tracking Guidance
Mayor Kenney's 3rd Policy Statement on COVID-19
New DOA Employee Timekeeping Form for March 2020

Timekeeping and Tracking Guidance

This guidance is based on information as of March 19, 2020. It may be updated as policies and/or circumstances may change.

All DOA employees will be paid during the shutdown, including temporary and part-time employees.
Employees determined essential are required to work either from home or on site.
Work time can be a full day or shift or part of the day or shift.
Staff and functions deemed essential may expand or contract depending on the length of the closure and services needed.
There are no guaranteed essential hours.
Employees who are able to work remotely, should work remotely.
To the extent possible, essential personnel who must report to work, should do so on a staggered basis (alternating shifts or days).
Meetings of more than 10 people should be cancelled or held virtually.

Employees who are actively working are paid 1.5x their normal pay for every hour worked whether they are working remotely or on site.

For example:

Jennifer is an essential employee who is at home. Her manager calls and asks her to complete a project that takes 2 hours. Jennifer will be paid 5.5 hours at her regular salary and 2 hours at 1.5x her regular salary
Frank is an essential employee who works at the airport. He clocks in and out as he would normally. Frank will be paid 1.5x his normal salary the entire time he is clocked in at the airport.
Susan is a non-essential employee who is at home. Circumstances have changed and her manager needs her to complete a project that takes 4 hours. Susan will be paid 3.5 hours at her regular salary and 4 hours at 1.5x her regular salary.
James is a non-essential employee who is called in to the airport. He clocks in and out as he would normally. James will be paid 1.5x his normal salary the entire time he is clocked in at the airport.

Timekeeping

Self service employees should enter their time into Oracle Time and Labor online.

For hours designated as essential work, use the following codes:

Essential Onsite 1_5 (for on-site work)
Essential Offsite 1_5 (for off-site (remote) work)

For the remainder of hours use the code:

COVID Excused Time

For all other employees, DOA timekeepers will enter time into Oracle or Kronos

For non-essential, at home, not working employees, no action needs to be taken.
Employees who are working onsite and normally clock in and out should continue to do so.
Employees who are working remotely should complete the timekeeping form and email it to their supervisor, their payroll clerk and Virna Mitchell at [email protected]

Wednesday, March 18, 2020

If you have not already done so, please email [email protected] to have your cell phone number added to the Everbridge text message notification system.

Check out the Safety Department's COVID-19 presentation for more information about how to protect yourself in the workplace.

Tuesday, March 17, 2020

The City of Philadelphia will be closing all non-essential departments today at 5 p.m. and employees will be asked to stay at home through March 29. Essential city operations remaining open will include public safety, health and human services, utilities, sanitation, and payroll.

PHL is considered essential infrastructure and will remain operational during the city closure.

Essential Personnel

Employees determined by their supervisors to be essential will be given instructions regarding their work assignments and whether they are working from home or need to come to the office.

All non-essential employees will be paid their regular wages during the closure. They should also be prepared to be designated as essential at any time during this period, especially if it extends beyond March 29. Employees should visit PHL.org/EmployeeUpdates for the latest information regarding when they need to return to the workplace.

The end date for the City’s closure is fluid and could be extended. At this time, the DOA offices will reopen for all staff on March 30.

Information Technology and Security

The DOA’s help desk will be staffed and operational during this period. If you check your phl.org email, note that there are some viruses circulating with the subject “COVID-19” and “coronavirus”. If you do not recognize the sender or believe the email and/or an attachment to be suspicious, do not open it and report the message to IT. This is also a good practice for personal email during this time of uncertainty.

Employee Parking Reminder

Please take advantage of the free employee parking offered in PHL’s short-term parking garages. The economy lot will be closed to reduce the use of shuttles, so we urge all employees to park closer to the offices in any of the on-site parking garages. When using one of the garages, please be sure to pull a ticket at the entrance. Parking is still free, however, this step is operationally necessary.

Employee Concessions Discounts

The following Marketplace vendors are offering discounts to badged employees.

20%
- Dunkin Donuts
- Smashburger
- Hudson News
25%
- Chickie’s and Pete’s
- Jack Duggan’s

Out of Office Message

If your duties are non-essential, before leaving work today, please write/record an out-of-office message on your email and voice mail. For consistency, the message should say:

Hello, due to health concerns related to the COVID-19 coronavirus emergency, the City of Philadelphia has halted all non-essential services. I will be unavailable through at least Sunday, March 29. However, that end date may change. I will respond to your call/email once I return to the office.

As a reminder for all staff, the reason for the halt in non-essential City services is to help reduce the spread of COVID-19 in Philadelphia. Please practice social distancing and do not travel.

Thank you for your patience during this rapidly evolving situation. If you have any questions, please contact your supervisor or DOA HR.

Monday, March 16, 2020

Today, Mayor Jim Kenney announced that all non-essential City of Philadelphia government operations will be halted, and all City government buildings will be closed to the public, effective tomorrow, Tuesday, March 17, 2020.

All employees are expected to report to work on Tuesday, March 17, unless they are at home sick or approved to work from home.

Individual airport departments are currently determining what operations are essential. Employees will be receiving additional information on their status in the next 24 hours. Essential city operations remaining open will include public safety, health and human services, utilities, sanitation, and payroll. PHL will remain open and operational during the city closure.

Please check your email for updates in the next 24 hours.

To ensure the safety of our passengers and employees, Philadelphia International Airport has launched a modified parking and concessions program beginning Tuesday, March 17:

Free Parking for Employees and Passengers

On-site airport and economy parking at our short term, garage and economy parking lots (except at the AAdvantage® Aviator® Mastercard® Parking Lot) will be free to all passengers and employees on a first-come, first-served basis.

Modified Concessions Schedule

The more than 140 PHL Food & Shops will right-size their terminal offerings to accommodate adjusted passenger volume levels. Throughout each section of the airport, food, drinks and travel essentials will continue to be available. The schedule of open PHL Food & Shops offerings will be updated again before March 30.

Starting Tuesday, March 17, visit PHL.org/Open to view current concessions and parking offerings.

There are two ways to find a COVID-19 testing site in Philadelphia.

Testing map

Search the map of permanent testing sites. You can:

Search for a testing site by address.
Click on a location for specific site information.
Filter the list of sites.

Testing calendar

Visit our calendar of pop-up and mobile events for a list of special or otherwise limited testing sites.

Thursday, January 27, 2022

Nora Dougherty Named Director of Special Systems

We congratulate Nora on her internal transition, and look forward to seeing how spatial technologies advance under her oversight.

Tuesday, January 25, 2022

Mandatory COVID-19 Safety Protocols

Use the Screener and follow the guidance - https://www.phila.gov/employee-screener/#/

If workers are not well, they should stay home.
DOA employees must inform their supervisor and HR/Safety if they have not been cleared for work. Questions related to the employee screener may be forwarded to [email protected].

Workers must wear masks inside
- Non-vaccinated workers must double-mask
Workers shouldn’t gather unmasked for any reason.

Additional Measures we can take to keep each other safe:

Virtual meetings
Working remotely in accordance with the Work from home policy
Keep in contact with your supervisor for updates
Staggered or rotating shifts when possible
Alternative and flexible work schedules when possible
Personal responsibility for keeping workspace clean
Wash your hands, do not touch your face and no shaking hands

Quarantine/Isolation Reminder

DC33 Vaccination Mandate

Information related to the mandate agreement can be found HERE and attached. Important to note:

All employees who submitted their vaccination card by December 24, 2021 should have received the $300 bonus on January 14, 2022. If you did not receive the bonus, please contact your payroll clerk.
DC33 employees who submit their cards after December 24, 2021 but by February 15, 2022 will receive the vaccination bonus of $300 by April 1, 2022.

DC47 Vaccination Mandate

The City announced an agreement with DC47 related to the City’s vaccination mandate. Information related to that agreement can be found HERE and attached. Important to note:

DC47 employees must receive at least a first dose of COVID-19 vaccination(s) and provide proof of their vaccination status; or have an exemption request to the vaccination requirements submitted and under review, by January 24, 2022.
DC47 employees who provide proof of vaccination status by February 22, 2022 will receive a cash bonus of $300, which will be paid by April 1, 2022.

PROOF OF VACCINATION

CITY EMPLOYEES

If you have not already done so, please upload your vaccination card to OnePhilly ASAP. You may now upload your booster information.

Instructions can be found HERE and attached.

EMBEDDED CONTRACTORS

Embedded contractors are asked to supply their department manager/project manager with proof of vaccination and send a copy to [email protected].

HR Assistance – Uploading vaccination cards into OnePhilly

WHEN: Monday-Friday

TIME: 8:30 AM – 4:30 PM

WHERE: Terminal E, 3rd floor – HR Reception Area

TESTING SITES

There are two ways to find a COVID-19 testing site in Philadelphia.

Testing map

Search the map of permanent testing sites. You can:

Search for a testing site by address.
Click on a location for specific site information.
Filter the list of sites.

Testing calendar

Visit our calendar of pop-up and mobile events for a list of special or otherwise limited testing sites.

Monday, January 24, 2022

2021 W-2S NOW AVAILABLE

This year distribution of the 2021 W-2 Forms will be paperless! As of today, you can log into the OnePhilly Employee Self Service portal to view and print your W-2 Form.

How to Print Your 2021 W2 Form instructions found: HERE.

Questions may be addressed to your payroll clerk.

Friday, January 21, 2022

DC33 Vaccine Mandate Deadline extension

Please be advised that based on pending agreements and discussions with the City’s Unions, the vaccine mandate deadline has been adjusted to Monday January 24, 2022.

DC33 Vaccination Mandate

Information related to the mandate agreement can be found HERE and attached. Important to note:

DC33 employees must receive at least a first dose of COVID-19 vaccination(s) and provide proof of their vaccination status; or have an exemption request to the vaccination requirements submitted and under review, by January 24, 2022.
All employees who submitted their vaccination card by December 24, 2021 will receive the $300 bonus on January 14, 2022.
DC33 employees who submit their cards after December 24, 2021 but by February 15, 2022 will receive the vaccination bonus of $300 by April 1, 2022.

DC47 Vaccination Mandate

Today, the City announced an agreement with DC47 related to the City’s vaccination mandate, found: HERE. Information related to that agreement is attached. Important to note:

DC47 employees who provide proof of vaccination status by February 22, 2022 will receive a cash bonus of $300, which will be paid by April 1, 2022.

Religious Exemption form: HERE

Medical Exemption form: HERE

PROOF OF VACCINATION

CITY EMPLOYEES

If you have not already done so, please upload your vaccination card to OnePhilly ASAP. Instructions attached: HERE.

EMBEDDED CONTRACTORS

Embedded contractors are asked to supply their department manager/project manager with proof of vaccination and send a copy to [email protected].

HR Assistance – Uploading vaccination cards into OnePhilly

WHEN: Monday-Friday

TIME: 8:30 AM – 4:30 PM

WHERE: Terminal E, 3rd floor – HR Reception Area

Thursday, January 20, 2022

A message from Division of Aviation CEO Chellie Cameron

Friday, January 14, 2022

DC33 Vaccine Mandate Deadline extension

Please be advised that based on pending agreements and discussions with the City’s Unions, the vaccine mandate deadline has been adjusted to Monday January 24, 2022.

DC33 Vaccination Mandate

Information related to the mandate agreement can be found HERE and attached. Important to note:

DC33 employees must receive at least a first dose of COVID-19 vaccination(s) and provide proof of their vaccination status; or have an exemption request to the vaccination requirements submitted and under review, by January 24, 2022.
All employees who submitted their vaccination card by December 24, 2021 will receive the $300 bonus on January 14, 2022.
DC33 employees who submit their cards after December 24, 2021 but by February 15, 2022 will receive the vaccination bonus of $300 by April 1, 2022.

DC47 Vaccination Mandate

Today, the City announced an agreement with DC47 related to the City’s vaccination mandate, found: HERE. Information related to that agreement is attached. Important to note:

DC47 employees who provide proof of vaccination status by February 22, 2022 will receive a cash bonus of $300, which will be paid by April 1, 2022.

Religious Exemption form: HERE

Medical Exemption form: HERE

PROOF OF VACCINATION

CITY EMPLOYEES

If you have not already done so, please upload your vaccination card to OnePhilly ASAP. Instructions attached: HERE.

EMBEDDED CONTRACTORS

Embedded contractors are asked to supply their department manager/project manager with proof of vaccination and send a copy to [email protected].

HR Assistance – Uploading vaccination cards into OnePhilly

WHEN: Monday-Friday

TIME: 8:30 AM – 4:30 PM

WHERE: Terminal E, 3rd floor – HR Reception Area

Thursday, January 13, 2022

DC33/DC47 Sick Leave Conversion

DC33 and DC47 employees may trade Sick to Vacation leave, from January 1, 2022 through March 31, 2022, with certain constraints. Rules vary based on an employee’s union representation.

Questions may be forwarded to your payroll clerk.

Wednesday, January 12, 2022

Reporting a Cyber Incident

What does PHL define as a cyber incident?

An occurrence without lawful authority that actually or imminently jeopardizes the confidentiality, integrity or availability of PHL data or systems
A violation of PHL IT security policy or procedure

What should I do if I suspect a cyber incident?

PHL staff can report potential cyber incidents through the IT Helpdesk at [email protected] or 215-937-HELP (215-937-4357).

The Helpdesk and Information Security Group (ISG) work closely together on first response for all potential cyber incidents.

Should I still report suspicious emails with the Phish Alert Button?

Can you give some examples of what a cyber incident might look like from my perspective?

Depending on your job role, cyber incidents can vary between areas at PHL. Here are some examples:

Lost laptop, DOA mobile phone, or missing IT equipment in your work environment
You suspect your email account was compromised – Example, recipients are receiving email from you that you didn’t send
Antivirus pop-up notification on screen
Unauthorized access to a system or application you use or maintain
User(s) circumventing security policies when handling PHL data

Why is incident reporting Important?

The best defense for cyber threats is the ability to respond quickly and limit potential damage/disruption.

Any questions about cyber incident response and reporting can be directed to the ISG team at [email protected]

Tuesday, January 11, 2022

Mandatory COVID-19 Safety Protocols

Use the Screener and follow the guidance - https://www.phila.gov/employee-screener/#/

If workers are not well, they should stay home.
DOA employees must inform their supervisor and HR/Safety if they have not been cleared for work. Questions related to the employee screener may be forwarded to [email protected].

Workers must wear masks inside
- Non-vaccinated workers must double-mask
Workers shouldn’t gather unmasked for any reason.

Additional Measures we can take to keep each other safe:

Virtual meetings
Working remotely in accordance with the Work from home policy
Keep in contact with your supervisor for updates
Staggered or rotating shifts when possible
Alternative and flexible work schedules when possible
Personal responsibility for keeping workspace clean
Wash your hands, do not touch your face and no shaking hands

Quarantine/Isolation Reminder

DC33 Vaccination Mandate

On Tuesday, the City announced an agreement with DC33 related to the City’s vaccination mandate. Information related to that agreement can be found HERE and attached. Important to note:

DC33 employees must receive at least a first dose of COVID-19 vaccination(s) and provide proof of their vaccination status; or have an exemption request to the vaccination requirements submitted and under review, by January 14, 2022.
All employees who submitted their vaccination card by December 24, 2021 will receive the $300 bonus on January 14, 2022.
DC33 employees who submit their cards after December 24, 2021 but by February 15, 2022 will receive the vaccination bonus of $300 by April 1, 2022.

Vaccine mandate for all City employees and embedded contractors

Please see updated FAQ re: Vax Mandate for City employees and embedded contractors.

PROOF OF VACCINATION

CITY EMPLOYEES

If you have not already done so, please upload your vaccination card to OnePhilly ASAP. Instructions attached: HERE.

EMBEDDED CONTRACTORS

Embedded contractors are asked to supply their department manager/project manager with proof of vaccination and send a copy to [email protected].

HR Assistance – Uploading vaccination cards into OnePhilly

WHEN: Monday-Friday

TIME: 8:30 AM – 4:30 PM

WHERE: Terminal E, 3rd floor – HR Reception Area

REQUESTS FOR EXEMPTIONS

NON-REPRESENTED and EXEMPT EMPLOYEES

The request and review period has ended for non-represented and exempt employees.

REPRESENTED CITY EMPLOYEES

TESTING SITES

There are two ways to find a COVID-19 testing site in Philadelphia.

Testing map

Search the map of permanent testing sites. You can:

Search for a testing site by address.
Click on a location for specific site information.
Filter the list of sites.

Testing calendar

Visit our calendar of pop-up and mobile events for a list of special or otherwise limited testing sites.

Friday, January 7, 2022

REPRESENTED CITY EMPLOYEES - VACCINE MANDATE DEADLINE REMINDER: REQUESTS FOR EXEMPTIONS

Religious Exemption form: HERE

Medical Exemption form: HERE

Questions related to requests may be sent to [email protected].

Thursday, January 6, 2022

Remembering Willie Speas

HR has arranged for virtual grief counseling through Penn Behavioral Health to assist staff during this difficult time. Instructions to access the sessions are below:

Time: Today at 07:00 PM

To Join by Computer:

Enter : https://us02web.zoom.us/j/88404802766?pwd=dnBING5VekI2WndTNERQbFdoYXNGUT09
Enter: Meeting ID: 884 0480 2766
Enter: Passcode: 038164

To Join by Phone:

Dial: (929) 205 - 6099

Enter: Meeting ID: 884 0480 2766
Enter: Passcode: 038164

2022 Schedule: Paydays and Holidays

Please see payday and holiday schedule for 2022: HERE.

What's New with Blue? - The Final Countdown to #WearBlueDay Is On

january is human trafficking prevention month - save the date - january 11 - wear blue day

President Biden has proclaimed that January is Human Trafficking Prevention Month, a time to bring attention to the crime of human trafficking.

Take a selfie
Gather family, friends, or colleagues for a group photo
Share a video about why you wear blue
Host an in-person or virtual event

Wednesday, January 5, 2022

Mandatory COVID-19 Safety Protocols

Use the Screener and follow the guidance - https://www.phila.gov/employee-screener/#/

If workers are not well, they should stay home.
DOA employees must inform their supervisor and HR/Safety if they have not been cleared for work. Questions related to the employee screener may be forwarded to [email protected].

Workers must wear masks inside
- Non-vaccinated workers must double-mask
Workers shouldn’t gather unmasked for any reason.

Additional Measures we can take to keep each other safe:

Virtual meetings
Working remotely in accordance with the Work from home policy
Keep in contact with your supervisor for updates
Staggered or rotating shifts when possible
Alternative and flexible work schedules when possible
Personal responsibility for keeping workspace clean
Wash your hands, do not touch your face and no shaking hands

Quarantine/Isolation Reminder

DC33 Vaccination Mandate

On Tuesday, the City announced an agreement with DC33 related to the City’s vaccination mandate. Information related to that agreement can be found HERE and attached. Important to note:

DC33 employees must receive at least a first dose of COVID-19 vaccination(s) and provide proof of their vaccination status; or have an exemption request to the vaccination requirements submitted and under review, by January 14, 2022.
All employees who submitted their vaccination card by December 24, 2021 will receive the $300 bonus on January 14, 2022.
DC33 employees who submit their cards after December 24, 2021 but by February 15, 2022 will receive the vaccination bonus of $300 by April 1, 2022.

Vaccine mandate for all City employees and embedded contractors

Please see updated FAQ re: Vax Mandate for City employees and embedded contractors.

PROOF OF VACCINATION

CITY EMPLOYEES

If you have not already done so, please upload your vaccination card to OnePhilly ASAP. Instructions attached:HERE.

EMBEDDED CONTRACTORS

Embedded contractors are asked to supply their department manager/project manager with proof of vaccination and send a copy to [email protected].

HR Assistance – Uploading vaccination cards into OnePhilly

WHEN: Monday-Friday

TIME: 8:30 AM – 4:30 PM

WHERE: Terminal E, 3rd floor – HR Reception Area

REQUESTS FOR EXEMPTIONS

NON-REPRESENTED and EXEMPT EMPLOYEES

The request and review period has ended for non-represented and exempt employees.

REPRESENTED CITY EMPLOYEES

TESTING SITES

There are two ways to find a COVID-19 testing site in Philadelphia.

Testing map

Search the map of permanent testing sites. You can:

Search for a testing site by address.
Click on a location for specific site information.
Filter the list of sites.

Testing calendar

Visit our calendar of pop-up and mobile events for a list of special or otherwise limited testing sites.

December 31, 2021

MAIL RUN FOR JANUARY 3, 2022

PNE
USPS (Post Office)
International Plaza
Center City (special requests only; green slips)

Please forward any additional mail inquires to [email protected].

December 30, 2021

The following statement and subsequent information is being forwarded to Division of Aviation Employees on behalf of the Office of Human Resources and the Office of Risk Management.

DOA employees must inform their supervisor and HR/Safety if they have not been cleared for work. Questions related to the employee screener may be forwarded to [email protected].

1. Use the Screener and follow the guidance – MUST BE verified by Supervisor/Manager

If workers are not well, they should stay home.
https://www.phila.gov/employee-screener/#/

2. Workers must wear masks inside

Non-vaccinated workers must double-mask

3. Workers shouldn’t gather unmasked for any reason.

Some additional CDC guidance is available below. Please share this email/information with all of your employees.

CDC Encourages Healthcare Providers to Recommend COVID-19

Self-testing Before Holiday Gatherings

When to Consider Self-testing

The Centers for Disease Control and Prevention (CDC) recommends using a self-test before joining indoor gatherings with others who are not in your household, or if you live with someone at higher risk for severe COVID-19.
Self-testing is one of many risk-reduction strategies—including getting vaccinated, wearing a mask, practicing physical distancing, and washing your hands—that protect you and others by reducing the chances of spreading the virus that causes COVID-19.
Self-tests can be used whether you have been vaccinated against COVID-19 and regardless if you are having symptoms of COVID-19.

Where to Get a Self-test

COVID-19 self-tests are currently available over-the-counter in many locations, including pharmacies, some community health centers, and online.
As self-tests become more widely available in all communities, more people will have access to self-testing.

How to Use and Interpret a Self-test

Self-tests can be taken anywhere, are easy to use, and produce rapid results. Follow all manufacturer’s instructions for performing the self-test.
A positive self-test result means you have the virus. Follow CDC’s guidance on what to do if you are sick and isolate from others. Next, inform your healthcare provider, as well as any close contacts. If you must be in contact with others, wear a mask and practice physical distancing to reduce the risk of getting other people sick.
A negative self-test result means that you may not have an infection. You should repeat the test at least 24 hours later to increase confidence that you are not infected.

Additional Resources

CDC provides resources and guidance on self- and antigen testing, along with videos on how to perform a self-test and interpret your results.
CDC’s Viral Testing Tool can help healthcare providers and patients understand COVID-19 testing options.
Visit CDC-INFO or call CDC-INFO at 1-800-232-4636.

December 29, 2021

As of 12/29/21

Number of COVID-19 cases in Philadelphia: 220,803.

Overall Risk - Substantial risk of community transmission.

Avoid the 3C’S: Crowded places, Close-contact settings and Confined and enclosed spaces.

Remember the 3W’s: Wear your masks, Wash your hands and Watch your distance.

LEAVE USAGE Reminders

The City’s 9th Policy Statement Policy re: COVID-19 is attached for your convenience.

Vaccine mandate for all City employees and embedded contractors

Please see updated FAQ re: Vax Mandate for City employees and embedded contractors.

PROOF OF VACCINATION

CITY EMPLOYEES

If you have not already done so, please upload your vaccination card to OnePhilly ASAP. Instructions HERE.

EMBEDDED CONTRACTORS

Embedded contractors are asked to supply their department manager/project manager with proof of vaccination and send a copy to [email protected].

REQUESTS FOR EXEMPTIONS

NON-REPRESENTED and EXEMPT EMPLOYEES

The request and review period has ended for non-represented and exempt employees.

REPRESENTED CITY EMPLOYEES

Religious Exemption form: HERE

Medical Exemption form: HERE

HR Assistance – Uploading vaccination cards into OnePhilly

WHEN: Monday-Friday

TIME: 8:30 AM – 4:30 PM

WHERE: Terminal E, 3rd floor – HR Reception Area

TESTING SITES

There are two ways to find a COVID-19 testing site in Philadelphia.

Testing map

Search the map of permanent testing sites. You can:

Search for a testing site by address.
Click on a location for specific site information.
Filter the list of sites.

Testing calendar

Visit our calendar of pop-up and mobile events for a list of special or otherwise limited testing sites.

Safety Protocol Reminders

VACCINATION AVAILABILITY

Vaccination remains one of the most effective ways for us to mitigate the spread of COVID-19 in the workplace.
Vaccination locations are widely available throughout Philadelphia. To find a location most convenient to you, please visit the Department of Public Health’s website HERE.
If an employee has lost their COVID-19 vaccination card, they may request a copy of their immunization record by [email protected], or by calling (215) 685-5488.

If you have not already done so, please upload your vaccination card to OnePhilly ASAP. Instructions attached: HERE.

COVID-19 SAFETY PROTOCOLS

Masks are required to be worn by employees and contractors IN AND ON AIRPORTS through January 18, 2022 per TSA Directive.
Employees must wear a mask when operating a City vehicle if there is more than one person in the vehicle.
All employees must complete the daily questionnaire at https://www.phila.gov/employee-screener/#/ prior to the start of their work shift.
It is still recommended that employees and the public maintain a safe distance between themselves and others.

Please ensure compliance with this policy. If you have not uploaded your vaccination card into OnePhilly, you will be expected to double masks.

The Airport has PPE available for order from CSS. You may order PPE for use by your staff via the Maximo system using the following item numbers:

Surgical Masks -Item numbers Z210277 and Z210321
Cloth Masks - Item number Z210294

Embedded contractors are asked to supply their supervisor/project manager with proof of vaccination and send a copy to [email protected].

PHASE 2 – Return to Office

December 28, 2021

Annual Reminder – Outside/Self-Employment

New Requests

If you hold a second job or are self-employed, please complete this form and return to [email protected].

Recertifications

If you are no longer engaged in approved outside/self-employment, please submit the attached form indicating the end date.

Please note, any form sent to our office without the employee and/or supervisor and/or appointing authority or designee signature will be returned to the employee.

December 21, 2021

The current Omicron variant rate of transmission is 73.2%.

Avoid the 3C’S: Crowded places, Close-contact settings and Confined and enclosed spaces.

Remember the 3W’s: Wear your masks, Wash your hands and Watch your distance.

Vaccine mandate for all City employees and embedded contractors

Please see updated FAQ re: Vax Mandate for City employees and embedded contractors.

PROOF OF VACCINATION

CITY EMPLOYEES

If you have not already done so, please upload your vaccination card to OnePhilly ASAP. Instructions HERE.

EMBEDDED CONTRACTORS

Embedded contractors are asked to supply their department manager/project manager with proof of vaccination and send a copy to [email protected].

HR Assistance – Uploading vaccination cards into OnePhilly

Employees who are unable to upload and/or who experience difficulty uploading proof of vaccination into the OnePhilly system, can visit HR for uploading assistance.

WHEN: Monday-Friday

TIME: 8:30 AM – 4:30 PM

WHERE: Terminal E, 3rd floor – HR Reception Area

Don’t forget to bring your proof of vaccination!

VACCINATION BONUS

Any permanent City employees who have completed their full schedule of COVID-19 vaccination and provided proof of their vaccination status by December 24, 2021, will receive a cash bonus up to $300.
The cash bonus will be distributed and apportioned in accordance with current City procedure regarding cash bonuses.
These bonuses do not extend to the following individuals:
- any employee receiving an exemption to the vaccination requirements;
- any employee working less than 20 hours per week; and,
- City contractors covered by this policy.

REQUESTS FOR EXEMPTIONS

NON-REPRESENTED and EXEMPT EMPLOYEES

The request and review period has ended for non-represented and exempt employees.

REPRESENTED CITY EMPLOYEES

TESTING SITES

There are two ways to find a COVID-19 testing site in Philadelphia.

Testing map

Search the map of permanent testing sites. You can:

Search for a testing site by address.
Click on a location for specific site information.
Filter the list of sites.

Testing calendar

Visit our calendar of pop-up and mobile events for a list of special or otherwise limited testing sites.

COVID-19 SAFETY PROTOCOLS

VACCINATION AVAILABILITY

Vaccination remains one of the most effective ways for us to mitigate the spread of COVID-19 in the workplace.
Vaccination locations are widely available throughout Philadelphia. To find a location most convenient to you, please visit the Department of Public Health’s website HERE.
If an employee has lost their COVID-19 vaccination card, they may request a copy of their immunization record by [email protected], or by calling (215) 685-5488.

If you have not already done so, please upload your vaccination card to OnePhilly ASAP. Instructions attached: HERE.

COVID-19 SAFETY PROTOCOLS

Masks are required to be worn by employees and contractors IN AND ON AIRPORTS through January 18, 2022 per TSA Directive.
Employees must wear a mask when operating a City vehicle if there is more than one person in the vehicle.
All employees must complete the daily questionnaire at https://www.phila.gov/employee-screener/#/ prior to the start of their work shift.
It is still recommended that employees and the public maintain a safe distance between themselves and others.

Please ensure compliance with this policy. If you have not uploaded your vaccination card into OnePhilly, you will be expected to double masks.

The Airport has PPE available for order from CSS. You may order PPE for use by your staff via the Maximo system using the following item numbers:

Surgical Masks -Item numbers Z210277 and Z210321
Cloth Masks - Item number Z210294

Embedded contractors are asked to supply their supervisor/project manager with proof of vaccination and send a copy to [email protected].

PHASE 2 – Return to Office

December 20, 2021

Passing of a Colleague: Remembering Alanithai Martin

Remembering Alanithai Martin - Grief Support Session

Date: December 21, 2021

Time: Session 1: 10 am - 11 am

Session 2: 6 pm - 7p

To Join by Computer:

Enter: https://us02web.zoom.us/j/83834420270?pwd=K1hXTFlQTC9sWlR1YmJPelJFZDkvQT09
Enter: Meeting ID: 838 3442 0270
Enter: Passcode: 985604

To Join by Phone:

Dial: 929-205-6099
Enter Meeting ID: 838 3442 0270
Enter Passcode: 985604

December 2, 2021

HR Assistance – Uploading vaccination cards into OnePhilly

WHEN: Monday-Friday

TIME: 8:30 AM – 4:30 PM

WHERE: Terminal E, 3rd floor – HR Reception Area

Don’t forget to bring your proof of vaccination!

Tuesday, November 30, 2021

Notice for employees with permitted tags for the Multipurpose Lot - Closure of Slip Road (in Arrivals) – New Directions to South Commercial Road

Fall 2021 Virtual Wellness Series

TOPIC: Stress Management

WHEN: Dec 2, 2021 01:00 PM

To Join By Computer:

Copy and Paste the following address in the into the web browser: https://us02web.zoom.us/j/88320640524?pwd=WCs0RGpkOXIwUjJFQmFLTnQ5TnV5dz09

To Join By Phone:

Dial: (929) 205 - 6099

Save the Date: Dec 16 at 1:00 PM. Topic: Mindfulness.

Vaccine mandate for all City employees and embedded contractors

Please see updated FAQ re: Vax Mandate for City employees and embedded contractors. Also, see attached COVID-19 November bulletin flyer.

PROOF OF VACCINATION

CITY EMPLOYEES

If you have not already done so, please upload your vaccination card to OnePhilly ASAP. Instructions attached.

EMBEDDED CONTRACTORS

Embedded contractors are asked to supply their department manager/project manager with proof of vaccination and send a copy to [email protected].

REQUESTS FOR EXEMPTIONS

Please review the attached policy closely and submit any exemption forms directly to [email protected] and copy [email protected] .

NON-REPRESENTED and EXEMPT EMPLOYEES

The request period has ended for non-represented and exempt employees.

REPRESENTED CITY EMPLOYEES

Religious Exemption form: HERE

Medical Exemption form: HERE

Monday, November 29, 2021

2021 Virtual Employee Recognition Celebration

Join us as we recognize DOA employees with 15, 25 and 35 years of service, PHL/PNE P.R.I.D.E. awards recipients and our retirees! Details below and invitation attached.

When: Tues, Dec 7, 2021 01:00 PM - 2:30 PM Eastern Time (US and Canada)

Join Zoom Meeting

https://us02web.zoom.us/j/89020737394?pwd=Qm1aTGxnREN6Vm9pUkZrQmJYMHB4QT09

Meeting ID: 890 2073 7394

Passcode: 891150

Dial by your location

+1 646 558 8656 US (New York)

Find your local number: https://us02web.zoom.us/u/kndby5vi0

We look forward to seeing you there!

Friday, November 26, 2021

Essential Personnel Reminder

As we approach the winter season, please see reminder re: Essential Personnel for PHL/PNE: HERE. Thank you.

Wednesday, November 24, 2021

Fall 2021 Virtual Wellness Series

TOPIC: Stress Management

WHEN: Dec 2, 2021 04:00 PM

To Join By Computer:

Copy and Paste the following address in the into the web browser: https://us02web.zoom.us/j/88320640524?pwd=WCs0RGpkOXIwUjJFQmFLTnQ5TnV5dz09

To Join By Phone:

Dial: (929) 205 - 6099

Save the Date: Dec 16 at 1:00 PM. Topic: Mindfulness.

Rework Reminders

VACCINATION AVAILABILITY

Vaccination remains one of the most effective ways for us to mitigate the spread of COVID-19 in the workplace.
Vaccination locations are widely available throughout Philadelphia. To find a location most convenient to you, please visit the Department of Public Health’s website HERE.
If an employee has lost their COVID-19 vaccination card, they may request a copy of their immunization record by [email protected], or by calling (215) 685-5488.

If you have not already done so, please upload your vaccination card to OnePhilly ASAP. Instructions attached: HERE.

COVID-19 SAFETY PROTOCOLS

Masks are required to be worn by employees and contractors IN AND ON AIRPORTS through January 18, 2022 per TSA Directive.
Employees must wear a mask when operating a City vehicle if there is more than one person in the vehicle.
All employees must complete the daily questionnaire at https://www.phila.gov/employee-screener/#/ prior to the start of their work shift.
It is still recommended that employees and the public maintain a safe distance between themselves and others.

Please ensure compliance with this policy. If you have not uploaded your vaccination card into OnePhilly, you will be expected to double masks.

The Airport has PPE available for order from CSS. You may order PPE for use by your staff via the Maximo system using the following item numbers:

Surgical Masks -Item numbers Z210277 and Z210321
Cloth Masks - Item number Z210294

Embedded contractors are asked to supply their supervisor/project manager with proof of vaccination and send a copy to [email protected].

Friday, November 19, 2021

Vaccine Mandate for all City Employees and embedded contractors

PROOF OF VACCINATION

CITY EMPLOYEES

If you have not already done so, please upload your vaccination card to OnePhilly ASAP. Instructions attached: HERE.

EMBEDDED CONTRACTORS

Embedded contractors are asked to supply their department manager/project manager with proof of vaccination and send a copy to [email protected].

REQUESTS FOR EXEMPTIONS

Please review the attached policy closely and submit any exemption forms directly to [email protected] and copy [email protected] .

Religious Exemption form: HERE

Medical Exemption form: HERE

VACCINATION AVAILABILITY

Vaccination remains one of the most effective ways for us to mitigate the spread of COVID-19 in the workplace.
Vaccination locations are widely available throughout Philadelphia. To find a location most convenient to you, please visit the Department of Public Health’s website HERE.
If an employee has lost their COVID-19 vaccination card, they may request a copy of their immunization record by [email protected], or by calling (215) 685-5488.

Questions related to the policy may be forwarded to [email protected].

Tuesday, November 16, 2021

Virtual Wellness - Topic: Resilience (Support by Penn Behavioral Health)

WHEN: Thursday, November 18, 2021 - 1:00 PM

To Join By Computer:

Copy and Paste the following address in the into the web browser: https://us02web.zoom.us/j/89158397013?pwd=V2FSRVF2RWVMMUZld0c1VGNIUVd5UT09

To Join By Phone:

Dial: (929) 205 - 6099

Registration for 2022 Employee Parking Tag Permits ENDS Friday, November 19, 2021

Employee Parking Shuttle Operations – International Plaza

Phish Training

If you are unfamiliar with the Phish Alert button, or have questions or concerns, please direct them to Information Security at [email protected].

Wednesday, November 10, 2021

DOA Administrative Offices closed Thursday, November 11, 2021

Please be advised that the City will close administrative offices on Thursday, November 11, 2021 for the Veteran’s Day holiday.

There are 3 days left to nominate an employee for a 2021 PHL/PNE P.R.I.D.E. award - deadline November 12, 2021

SAVE THE DATE: Awards will be presented during the Virtual Employee Recognition Ceremony on December 7, 2021, at 1:00 PM.

2021 Security Awareness Training

You can access the training here: https://training.knowbe4.com/ui/login

When you have successfully finished all 3 modules you will see this message in your KnowBe4 dashboard to confirm the training is complete.

If you have trouble accessing the training, or have any questions or concerns, please reach out to Information Security at [email protected]

Thank you.

Direct Deposit Fraud

Employee Parking Shuttle Operations

ACME Pharmacy Flu Clinic at PHL - Friday, November 12, 2021 6AM – 6PM – see attached flyers and information sheet.

Virtual Wellness - Topic: Resilience (Support by Penn Behavioral Health)

Time: Nov 18, 2021 - 1:00 PM

To Join By Computer:

Copy and Paste the following address in the into the web browser: https://us02web.zoom.us/j/89158397013?pwd=V2FSRVF2RWVMMUZld0c1VGNIUVd5UT09

To Join By Phone:

Dial: (929) 205 - 6099

REGISTRATION NOW OPEN - New Parking Tag Permits!

Rework Reminders

VACCINATION AVAILABILITY

Vaccination remains one of the most effective ways for us to mitigate the spread of COVID-19 in the workplace.
Vaccination locations are widely available throughout Philadelphia. To find a location most convenient to you, please visit the Department of Public Health’s website HERE.
If an employee has lost their COVID-19 vaccination card, they may request a copy of their immunization record by [email protected], or by calling (215) 685-5488.

If you have not already done so, please upload your vaccination card to OnePhilly ASAP. Instructions attached: HERE.

COVID-19 SAFETY PROTOCOLS

Masks are required to be worn by employees and contractors IN AND ON AIRPORTS through January 18, 2022 per TSA Directive.
Employees must wear a mask when operating a City vehicle if there is more than one person in the vehicle.
All employees must complete the daily questionnaire at https://www.phila.gov/employee-screener/#/ prior to the start of their work shift.
It is still recommended that employees and the public maintain a safe distance between themselves and others.

Please ensure compliance with this policy. If you have not uploaded your vaccination card into OnePhilly, you will be expected to double masks.

The Airport has PPE available for order from CSS. You may order PPE for use by your staff via the Maximo system using the following item numbers:

Surgical Masks -Item numbers Z210277 and Z210321
Cloth Masks - Item number Z210294

Embedded contractors are asked to supply their supervisor/project manager with proof of vaccination and may send a copy to [email protected].

Tuesday, November 2, 2021

Employee Parking Shuttle Operations

ACME Pharmacy Flu Clinic at PHL - Friday, November 12, 2021 6AM – 6PM – see attached flyer.

Virtual Wellness - Topic: Resilience (Support by Penn Behavioral Health)

Time: Nov 18, 2021 - 1:00 PM

To Join By Computer:

Copy and Paste the following address in the into the web browser: https://us02web.zoom.us/j/89158397013?pwd=V2FSRVF2RWVMMUZld0c1VGNIUVd5UT09

To Join By Phone:

Dial: (929) 205 - 6099

REGISTRATION NOW OPEN - New Parking Tag Permits!

New Parking placards are in. Eligible employees are required to submit a new permit application via Administration - Employee Parking Permits (sharepoint.com). You will need a scanned copy or photograph of your driver’s license and registration to complete your application. The application process is open through Nov 19th. For additional questions or assistance, please contact [email protected].

Nominate an employee for a 2021 PHL/PNE P.R.I.D.E. award by November 12, 2021

SAVE THE DATE: Awards will be presented during the Virtual Employee Recognition Ceremony on December 7, 2021, at 1:00 PM.

Rework Reminders

VACCINATION AVAILABILITY

Vaccination remains one of the most effective ways for us to mitigate the spread of COVID-19 in the workplace.
Vaccination locations are widely available throughout Philadelphia. To find a location most convenient to you, please visit the Department of Public Health’s website HERE.
If an employee has lost their COVID-19 vaccination card, they may request a copy of their immunization record by [email protected], or by calling (215) 685-5488.

If you have not already done so, please upload your vaccination card to OnePhilly ASAP. Instructions attached: HERE.

COVID-19 SAFETY PROTOCOLS

Masks are required to be worn by employees and contractors IN AND ON AIRPORTS through January 18, 2022 per TSA Directive.
Employees must wear a mask when operating a City vehicle if there is more than one person in the vehicle.
All employees must complete the daily questionnaire at https://www.phila.gov/employee-screener/#/ prior to the start of their work shift.
It is still recommended that employees and the public maintain a safe distance between themselves and others.

Please ensure compliance with this policy. If you have not uploaded your vaccination card into OnePhilly, you will be expected to double masks.

The Airport has PPE available for order from CSS. You may order PPE for use by your staff via the Maximo system using the following item numbers:

Surgical Masks -Item numbers Z210277 and Z210321
Cloth Masks - Item number Z210294

Embedded contractors are asked to supply their supervisor/project manager with proof of vaccination and may send a copy to [email protected].

Friday, October 29, 2021

SEPTA, TWU Local 234 Reach Tentative Deal, Avoiding Strike

Thursday, October 28, 2021

Breast Cancer Awareness Event

We can BEAT this Together!

Please join our annual Breast Cancer Awareness program on October 29th, 2021 from 12:00 PM to 1:15 PM via Teams. Click link to join: HERE

Be prepared to learn about early detection, available resources and celebrate those that have not only survived but have beat Breast Cancer!

REGISTRATION NOW OPEN - New Parking Tag Permits!

New Parking placards are in. Eligible employees are required to submit a new permit application via Administration - Employee Parking Permits (sharepoint.com). You will need a scanned copy or photograph of your driver’s license and registration to complete your application. The application process is open now through Nov 19th. For additional questions or assistance, please contact [email protected].

Nominate an employee for a 2021 PHL/PNE P.R.I.D.E. award by November 12, 2021

SAVE THE DATE: Awards will be presented during the Virtual Employee Recognition Ceremony on December 7, 2021, at 1:00 PM.

Rework Reminders

VACCINATION AVAILABILITY

Vaccination remains one of the most effective ways for us to mitigate the spread of COVID-19 in the workplace.
Vaccination locations are widely available throughout Philadelphia. To find a location most convenient to you, please visit the Department of Public Health’s website HERE.
If an employee has lost their COVID-19 vaccination card, they may request a copy of their immunization record by [email protected], or by calling (215) 685-5488.

If you have not already done so, please upload your vaccination card to OnePhilly ASAP. Instructions attached: HERE.

COVID-19 SAFETY PROTOCOLS

Masks are required to be worn by employees and contractors IN AND ON AIRPORTS through January 18, 2022 per TSA Directive.
Employees must wear a mask when operating a City vehicle if there is more than one person in the vehicle.
All employees must complete the daily questionnaire at https://www.phila.gov/employee-screener/#/ prior to the start of their work shift.
It is still recommended that employees and the public maintain a safe distance between themselves and others.

Please ensure compliance with this policy. If you have not uploaded your vaccination card into OnePhilly, you will be expected to double masks.

The Airport has PPE available for order from CSS. You may order PPE for use by your staff via the Maximo system using the following item numbers:

Surgical Masks -Item numbers Z210277 and Z210321
Cloth Masks - Item number Z210294

Embedded contractors are asked to supply their supervisor/project manager with proof of vaccination and may send a copy to [email protected].

Wednesday, October 27, 2021

POTENTIAL SEPTA STRIKE – service information taken from www.septa.org

In preparation for a potential strike by the Transport Workers Union Local 234, please visit WWW.SEPTA.ORG for SEPTA | 2021 Service Interruption Information.

What SEPTA Service Will Run?

Please Click Here for our City Transit Service Interruption Brochure

Regional Rail: Train service will be the best choice for travel in and around Philadelphia.
- Please Click Here for Regional Rail Fare Information
- Please Click Here for a Regional Rail Fare Zone Map. Please refer to the map key for stations inside Philadelphia.
Suburban Transit: Bus and Trolley routes and the Norristown High Speed Line will not be affected, however the routing and scheduled service for some of the buses that normally travel into the City will change (please see the Suburban Transit section).
LUCY (Loop through University City): Green and Gold Loop service will operate regular routing from 30th Street Station to selected University City destinations.
CCT Connect: Regular service will operate for, registered ADA and Shared Ride customers. There may be some delays due to increased demand and local street traffic.

What SEPTA Service Will Not Run?

Market Frankford Line
Broad Street & Broad Ridge Spur Lines
City Transit Bus, Trolley and Trackless Trolley Routes

Tuesday, October 19, 2021

Potential SEPTA Strike - Employee Survey

REGISTRATION NOW OPEN - New Parking Tag Permits!

New Parking placards are in. Eligible employees are required to submit a new permit application via Administration - Employee Parking Permits (sharepoint.com). You will need a scanned copy or photograph of your driver’s license and registration to complete your application. The application process is open now through Nov 19th. For additional questions or assistance, please contact [email protected].

Nominate an employee for a 2021 PHL/PNE P.R.I.D.E. award by November 12, 2021

SAVE THE DATE: Awards will be presented during the Virtual Employee Recognition Ceremony on December 7, 2021, at 1:00 PM.

Rework Reminders

COVID-19 SAFETY PROTOCOLS

Masks are required to be worn by employees and contractors IN AND ON AIRPORTS through January 18, 2022 per TSA Directive.
Employees must wear a mask when operating a City vehicle if there is more than one person in the vehicle.
All employees must complete the daily questionnaire at https://www.phila.gov/employee-screener/#/ prior to the start of their work shift.
It is still recommended that employees and the public maintain a safe distance between themselves and others.

Please ensure compliance with this policy.

The Airport has PPE available for order from CSS. You may order PPE for use by your staff via the Maximo system using the following item numbers:

Surgical Masks -Item numbers Z210277 and Z210321
Cloth Masks - Item number Z210294

Embedded contractors are asked to supply their supervisor/project manager with proof of vaccination and may send a copy to [email protected].

If you have not uploaded your vaccination card into OnePhilly, you will be expected to double masks.

Thursday, October 12, 2021

Message from Administrative Services Unit re: Employee Packages

The Administrative Services Unit (ASU) is not responsible for the delivery of employee packages. Please do not leave your personal packages in the mailroom for delivery.

Deferred Comp Fall Educational Workshop Series (Oct – Dec)

October 13th

12:00 PM

Managing your Money

A review of the basics of money management including Cash flows and Assets.

October 14th

12:00 PM

Young Investors

Unique considerations for younger members of deferred comp and how to engage with your retirement goals.

October 19th

12:00 PM

Roth

October 20th

12:00 PM

Managing Your Deferred Comp

A walk through of www.philly457.com and the online tools available to support members

October 21st

12:00 PM

Deferred Comp: An Overview

A review on the features available in the Deferred Comp Plan. The support, education, and guidance that Deferred Comp can provide to you.

October 26th

12:00 PM

Investing 101

An overview of the basic building blocks of investing including investment concepts involved with Deferred Comp.

October 27th

12:00 PM

Debt Management

The best practices to manage and control your debt. We will cover different types of debt and how they can impact you.

October 28th

12:00 PM

Preparing for & Living in Retirement

An overview of what you need to know as you prepare to retire from the City of Philadelphia. The options you have with Deferred Comp in retirement and how to continue the relationship.

November 2nd

12:00 PM

How to Enroll in Deferred Comp (457)

An overview of the Philadelphia Deferred Comp plan. We will cover how to enroll, what your options are, and the benefits that the plan offers.

November 3rd

12:00 PM

Young Investors

Unique considerations for younger members of deferred comp and how to engage with your retirement goals.

November 4th

12:00 PM

Roth

November 9th

12:00 PM

Managing your Money

A review of the basics of money management including Cash flows and Assets.

November 10th

12:00 PM

Debt Management

The best practices to manage and control your debt. We will cover different types of debt and how they can impact you.

November 11th

12:00 PM

Investing 101

An overview of the basic building blocks of investing including investment concepts involved with Deferred Comp.

November 30th

12:00 PM

Deferred Comp: An Overview

A review on the features available in the Deferred Comp Plan. The support, education, and guidance that Deferred Comp can provide to you.

December 2nd

12:00 PM

Preparing for & Living in Retirement

An overview of what you need to know as you prepare to retire from the City of Philadelphia. The options you have with Deferred Comp in retirement and how to continue the relationship.

December 7th

12:00 PM

Social Security

In this presentation, we'll focus on the Social Security rules you should know and discuss how to incorporate Social Security income into your retirement income plan.

December 9th

12:00 PM

Healthcare

In this presentation, you'll learn about what Health Care can cost in retirement, what Medicare does and doesn't cover, and how you can plan for those costs.

Tuesday, October 7, 2021

Administrative Leave error message in OnePhilly

Reminder: Any Admin Leave posted after September 30th will decrease from the hours credited as of July 1st.

Wednesday, September 29, 2021

Congratulations to our PHL WELL Hydration challenge participants!

There were over 109 videos submitted; a combined 1372.3 ounces consumed, and a total of 1654.3 Points earned during the challenge……………………..AND THE WINNER IS:

Yolanda Parks, Purchasing Administration Unit

Total Ounces Consumed = 1,121.60; Total Challenge Points Earned = 1,373.60

2nd Place Winner CEOLA WILLIAMS from Custodial Unit!

3rd Place Winner MAE MITCHELL from Purchasing Administration Unit!

4th Place Winner KIM-NGUYEN TRAN from Administrative Support Unit!

Awardees will be notified directly of prize distribution details.

UP NEXT: Bring a friend and WALK w/ PHL WELL for its next TEAM challenge coming in October! More to come next week!

Employees’ Combined Campaign – Philly Gives Together Sept 21 – Dec 21, 2021

https://cityofphiladelphiacombinedcampaign.americascharities.stratuslive.com/

TO DONATE:

Access the online fillable pledge form on the giving portal: HERE OR
Submit cash, money order or personal check to Zoraida Antonetty (‘Z’), in the Executive Offices: Terminal D, 3rd Fl OR Riad Khan, in HR: Terminal E, 3rd Fl. Money orders and/or checks must be made payable to “Combined Campaign”.

Rework Reminders

COVID-19 SAFETY PROTOCOLS

Masks are required IN AND ON AIRPORTS through January 18, 2022 per TSA Directive:
1. Employees must wear a mask when operating a City vehicle if there is more than one person in the vehicle.
All employees must complete the daily questionnaire at https://www.phila.gov/employee-screener/#/ prior to the start of their work shift.
It is still recommended that employees and the public maintain a safe distance between themselves and others.

The Airport has PPE available for order from CSS. You may order PPE for use by your staff via the Maximo system using the following item numbers:

Surgical Masks -Item numbers Z210277 and Z210321
Cloth Masks - Item number Z210294

Embedded contractors are asked to supply their supervisor/project manager with proof of vaccination and may send a copy to [email protected] .

If you have not uploaded your vaccination card into OnePhilly, you will be expected to double masks. Instructions on how to upload your card is attached, HERE.

Tuesday, September 28, 2021

Hello Colleagues,

With October arriving, it is once again National Cybersecurity Awareness Month.

Take Care and thank you for helping keep PHL secure.

DOYOURPART. #BeCyberSmart #CybersecurityAwarenessMonth

Tuesday, September 24, 2021

Oracle/OnePhilly Outage 9/25/21-9/26/21

Thursday, September 16, 2021

City of Philadelphia Vaccine Masking Mandate for Contract Employees

The Airport is asking any staff who work with or manage contractors within your departments to:

Maintain a list per the policy
Share with HR, as required by the Airport
Maintain confidentiality
Do not share the information unless necessary, by project.

Please share this policy information as applicable.

Thursday, September 9, 2021

Phase 1 – Return to Office Extended through January 18, 2022

SAFETY PROTOCOLS

Masks are required through January 18, 2022 per TSA Directive. Employees must wear a mask when operating a City vehicle if there is more than one person in the vehicle.
All employees must complete the daily questionnaire at https://www.phila.gov/employee-screener/#/ prior to the start of their work shift.
It is still recommended that employees and the public maintain a safe distance between themselves and others.

WORK ENVIRONMENT

PPE equipment including masks, hand sanitizer and wipes for shared use by units. Plexiglass barriers have been installed in open areas.
Limited maximum capacity in shared workspaces and common areas - while social distancing protocols have been removed, the Division recognizes that employees may not be comfortable with transitioning to work onsite at full capacity.
Meetings - the Airport will continue to utilize virtual meeting platforms when possible. When in-person meetings are necessary, we will limit capacity and require masking.
Touchdown workstations & quiet spaces – areas have been identified to provide privacy for employees who work in highly populated areas to attend virtual meetings. Space must be reserved in advance.

VIRTUAL WORK

The Airport will delay the full implementation of the requirement to work 2-days per week, on-site, found in the City’s Virtual Work Policy.
Instead, employees will be permitted to work on-site, 2 days per pay period, if approved by your supervisor.

Relaxation of the Dress Code Policy

Dress down Friday attire will be acceptable Monday – Friday. Sweatpants, shorts, ripped jeans, tank tops and flip flops are prohibited.

Mask Mandate for City employees, including embedded contractors

The Airport has PPE available for order from CSS. You may order PPE for use by your staff via the Maximo system using the following item numbers:

Surgical Masks -Item numbers Z210277 and Z210321
Cloth Masks - Item number Z210294

Embedded contractors may send proof of vaccination to [email protected]. HR will make the necessary notifications to the supervisors and managers.

ACI-NA and AAAE Hurricane IDA Donations & Relief

To contribute now: Click Here

If you have been impacted by Hurricane Ida in a way that insurance won’t cover (or don’t have insurance), please email [email protected].

Thursday, September 2, 2021

Stay safe everyone!

Wednesday, September 1, 2021

NON-SHIFT EMPLOYEES - EARLY DISMISSAL & CITY CLOSURE

MASKS MANDATE & VACCINATION CARD DOCUMENTATION

AT THE AIRPORT, EVEN IN AREAS NOT ACCESSIBLE TO THE PUBLIC, MASKS ARE REQUIRED PER TSA DIRECTIVE THROUGH JANUARY 18, 2022.

Proof of vaccination:

Not fully vaccinated employees:

WILL Be REQUIRED TO double-mask at all times (cloth mask over a surgical mask while working on-site)
May be required to participate in regular COVID-19 testing in the future.

Masks may be removed if the employee is in an office alone with the door closed or while eating and drinking at least 6 feet from others, as well as outdoors.

Fully vaccinated employees:

Will need to only wear one mask.
If you have not uploaded your vaccination card into OnePhilly, you will be expected to double masks. Instructions on how to upload your card is attached.

Updated information for employees using the PAY CARD/Payroll Choices Program

Please see attached updated information for Pay Card – Payroll Choice Program.

When employees first receive Pay Card, they should pay close attention to instructions in #5 in FAQ.
If your card is Lost or Stolen follow instructions in#16 in FAQ.

Tuesday, August 24, 2021

VIRTUAL COLLEGE FAIR

ADMINISTRATIVE SERVICES UNIT (ASU) MAIL SCHEDULE

EMPLOYEE RESOURCE GROUP SURVEY – CLOSES AUG 27TH

Benefits of Employee Resource Groups

Communication (DOA & City Wide)
Community Involvement
Networking
Promotion Diversity & Inclusion
Recruitment & Job Opportunities
Social Events
Special Events
Training & Professional Development

SURVEY LINK HERE: https://www.surveymonkey.com/r/NK5ZQYW
IMPORTANT: This survey will be closed on Friday, August 27.

MASKS MANDATE & VACCINATION CARD DOCUMENTATION

PROOF OF VACCINATION:

Not fully vaccinated employees:

WILL Be REQUIRED TO double-mask at all times (cloth mask over a surgical mask while working on-site)

May be required to participate in regular COVID-19 testing in the future.

Masks may be removed if the employee is in an office alone with the door closed or while eating and drinking at least 6 feet from others, as well as outdoors.

Fully vaccinated employees:

Will need to only wear one mask.

If you have not uploaded your vaccination card into OnePhilly, you will be expected to double masks. Instructions on how to upload your card is attached.

A friendly reminder that the following PPE is available for unit orders via Maximo:

Masks
1. Surgical Masks (Item numbers Z210277 and Z210321)
2. Cloth Masks (Item number Z210294)
Face Shields are available for Facilities staff only and can be ordered from Maximo. (Item number Z210299)
Disinfectant wipes (Item number Z210298)

Welcome to PHL WELL!!!

Thank you to the 50+ participants who joined us yesterday for the PHL WELL Kick-off. We are excited to announce the first WELLness challenge, “Hydration Station”!

Challenge Details:

Ready!

The “PHL WELL” Program Organizers will distribute “PHL” branded water bottles and T-shirts in the 3rd FL Terminal E Training beginning 8/24/21-9/3/21! (Please click on the Merchandise Distribution schedule to view distribution dates and times)
- Participants must be registered in PHL University for the Hydration Station Challenge to receive the PHL branded merchandise prior to selected pick-up time https://phluniversity.csod.com

Set!

Each ounce that you drink will be worth 1 point.
- 2 Extra points will be given to those who record themselves drinking the 8-ounce minimum wearing a PHL T-shirt or using a PHL branded water bottle
- 4 Extra points may be earned per video recording submission if you are wearing a PHL T-shirt as well as using a PHL Well Water Bottle.
Weekly winners will be announced for the most water consumed and the most points earned.
The overall “Hydration Station Challenge” winner will be announced on 9/27/21 (total points = water intake (in ounces) + pts earned for videos)

Go!

Use the provided “Memento” link below to record your “I DRANK MY 8” video of yourself in real time, drinking a minimum of 8 ounces of water using either the provided PHL Water Bottle or a container of your own

Click Here to Record Your "I Drank My 8" Hydration Station Challenge Video

Thursday, August 19, 2021

MASKS MANDATE & VACCINATION CARD DOCUMENTATION

Effective 8/11/21, in public areas of City buildings, all City employees and members of the public are required to wear a mask regardless of vaccination status. AT THE AIRPORT, EVEN IN AREAS NOT ACCESSIBLE TO THE PUBLIC, MASKS ARE STILL REQUIRED PER TSA DIRECTIVE THROUGH JANUARY 18, 2022.

Proof of vaccination:

Not fully vaccinated employees:

WILL Be REQUIRED TO double-mask at all times (cloth mask over a surgical mask while working on-site
May be required to participate in regular COVID-19 testing in the future.

Masks may be removed if the employee is in an office alone with the door closed or while eating and drinking at least 6 feet from others, as well as outdoors.

Fully vaccinated employees:

Will need to only wear one mask.
If you have not uploaded your vaccination card into OnePhilly, you will be expected to double masks. Instructions on how to upload your card is attached here.

A link to the full policy can be found HERE. Attached you will also find a document that includes key FAQs.

Employees who are interested in getting vaccinated can visit phila.gov/vaccine to find a clinic near them.

Questions may be forwarded to [email protected].

AL Day Reminder

PHL WELL

JOIN US FOR a VIRTUAL kick-off event on August 23, 2021 at 12:00 - 12:30 PM. No registration required. Click Here to Join Meeting!

PHL WELL is a WELLness program to educate, inform, and engage employees on how to manage their health, well-being, and safety. Benefits of participating include:

mental health boost

Improved physical health

Enhanced employee relationships

Increased personal and professional productivity

Look forward to year-long programming including brown bags workshops, and PHL WELL Tips & Challenges. Activities will be virtual and in-person! We look forward to seeing you at the Kick-Off!

Tuesday, August 17, 2021

Employee Resource Groups (ERG) Survey Opens Today!

Benefits of Employee Resource Groups

Communication (DOA & City Wide)
Community Involvement
Networking
Promotion Diversity & Inclusion
Recruitment & Job Opportunities
Social Events
Special Events
Training & Professional Development

SURVEY LINK HERE: https://www.surveymonkey.com/r/NK5ZQYW
IMPORTANT: This survey will be closed on Friday, August 27.

Tuesday, August 11, 2021

Good Morning All,

As COVID-19 cases involving the Delta Variant continue to rise in Philadelphia, the Health Department announced updates to our vaccination and masking requirements.

Specifically, as it relates to City employees, please be advised of the following new requirements:

Proof of Vaccination

As of September 1, 2021, all City employees will be required to provide proof that they’ve completed their schedule of COVID-19 vaccinations. Employees may provide a copy of their official vaccination card or other appropriate medical documentation—this can be uploaded in OnePhilly through Employee Self-Service or presented to the employee’s HR manager by this date. Employees will earn 4 hours of special compensatory time once they provide this proof, but please note that this benefit does not apply to uniformed employees or those covered by binding interest arbitration.

Masking Requirements

Current employees who are not fully vaccinated by September 1, 2021 will be required to double-mask at all times and may be required to participate in regular COVID-19 testing in the future. This means that unvaccinated employees must wear a cloth mask over a surgical mask while working on-site. The City will provide unvaccinated employees with the required surgical masks. Masks may be removed if the employee is in an office alone with the door closed or while eating and drinking at least 6 feet from others, as well as outdoors.
New employees hired after September 1, 2021 must be vaccinated. New employees must either be fully vaccinated or have received one dose (if receiving a two-dose vaccine) by their start date with the City and will have a 30-day grace period to become fully vaccinated. During this grace period, these employees will be required to double-mask in City offices.

A link to the full policy can be found HERE. Attached you will also find a document that includes key FAQs.

Employees who are interested in getting vaccinated can visit phila.gov/vaccine to find a clinic near them.

Questions may be forwarded to [email protected].

Friday, August 6, 2021

Employee Health Screener

The updated online tool can be accessed utilizing the same link that you may have saved to your tablet, laptop or cell phone: https://www.phila.gov/employee-screener/#/.

NOTE: You will know that you are using the newly updated screening tool when you scroll to the very last question and see the vaccination status question.

Safety Update - COVID-19 Vaccination & Variant information

Direct Links to OHR website Resources

The Office of Human Resources’ website has transitioned to a new platform with a new appearance. Below are links to the key resources used on their website.

Internet/External website

https://www.phila.gov/departments/office-of-human-resources/

Regulations –

https://www.phila.gov/publications/civil-service-regulations/#/

Job Class specifications and pay ranges

https://www.phila.gov/departments/office-of-human-resources/jobs/job-class-specifications/#/

Jobs-

https://www.phila.gov/jobs/#/

Note: Job Interest Forms – no longer click the “feather” to the right of job title. Now there is a hyperlink under the job title to sign up for job notifications.

Residency Waivers-

https://www.phila.gov/departments/office-of-human-resources/jobs/residency-waivers/#/

Policies (including Sexual Harassment)

https://www.phila.gov/departments/office-of-human-resources/policies/

Deferred Comp August Educational Workshop Series

August 10th

12:00 PM

Roth

August 18th

12:00 PM

Managing Your Deferred Comp

A walk through of www.philly457.com and the online tools available to support members

August 19th

12:00 PM

Deferred Comp: An Overview

A review on the features available in the Deferred Comp Plan. The support, education, and guidance that Deferred Comp can provide to you.

August 24th

12:00 PM

Investing 101

An overview of the basic building blocks of investing including investment concepts involved with Deferred Comp.

August 25th

12:00 PM

Debt Management

The best practices to manage and control your debt. We will cover different types of debt and how they can impact you.

August 26th

12:00 PM

Preparing for & Living in Retirement

An overview of what you need to know as you prepare to retire from the City of Philadelphia. The options you have with Deferred Comp in retirement and how to continue the

Tuesday, July 27, 2021

Return to Office Transition Listening Sessions

July 29 Noon – 1PM

Join Zoom Meeting
https://us02web.zoom.us/j/84784073419?pwd=TnE3c0FCSjRmQUVFQ2gwNHNLcy82Zz09

Meeting ID: 847 8407 3419
Passcode: 688742
Dial by your location
+1 267 831 0333 US (Philadelphia)

August 4th Noon – 1PM

Join Zoom Meeting
https://us02web.zoom.us/j/83829223957?pwd=NzVscjFxYU8wSVlWTDJENVBmNnRCUT09

Meeting ID: 838 2922 3957
Passcode: 119089

Dial by your location
+1 267 831 0333 US (Philadelphia)

August 5th Noon – 1PM

Join Zoom Meeting
https://us02web.zoom.us/j/85646034737?pwd=MSttZXhNOFEwUDRZQUxPcnVLMFk4dz09

Meeting ID: 856 4603 4737
Passcode: 094051
Dial by your location
+1 267 831 0333 US (Philadelphia)

HERricane Summer Camp hosted by OEM

We would greatly appreciate your assistance in helping us to find exceptional campers for this opportunity.

HERricane Philadelphia Camp

Who: Girls aged 13 to 17 years old

Camp Dates: August 23-27, 2021

Application: https://i-diem.org/herricane/

Application and registration is required by August 6, 2021. The camp is free to participants but space is limited.

City Newsletter 7/26/21

Construction Management Certificate Program

Streets Department

Registration Deadline: Friday, August 20

Questions? Contact: [email protected].

City Employee COVID-19 Workforce Vaccination Program Updates: Get 4 hours of comp time

Department of Public Health and Office of the Chief Administrative Officer

The Register Reacts |Buried | Oral Wills | S1E5

Register of Wills

Thursday, July 29 | 6 p.m.

Questions? Contact: [email protected].

WATCH THE VIDEO

News to Share With Your Friends, Family, and Neighbors

Last week, the Philadelphia Department of Public Health updated their mask-wearing recommendations due to the COVID-19 Delta variant. Because of the rapid increase in cases here and around the country, and because we are seeing hospitalizations rise among children in Philadelphia, we are now strongly recommending that everyone wear a mask while indoors in places where you do not know that everyone is vaccinated. People who are not yet fully vaccinated should take additional precautions including avoiding crowded indoor spaces and considering double masking. The Health Department strongly encourages everyone that is not yet fully vaccinated to get both of their doses as soon as they are eligible. Learn more about the Health Department’s updated recommendations.
The Philadelphia Streets Department’s Recycling Office reminds you to “take a minute before you bin it” and “when in doubt, throw it out!” We want to educate the public on recycling practices and remind residents to not bag recyclables or put bags into the recycling bin at work and at home. Learn more about proper ways to recycle, and help us spread the word. Learn more about recycling right in Philadelphia.

Stay Updated: COVID-19 News and Information

The vaccine is now available to all Philadelphia residents 12 and older. Sign up today!

COVID-19 website

We’re updating our website, phila.gov/COVID-19. Use it to get the latest news, find out what the City is doing, learn how to prevent infection, and more.

Text alerts

TEXT COVIDPHL TO 888-777

Greater Philadelphia Coronavirus Helpline

Have questions about symptoms and risk of the COVID-19 coronavirus? Call the 24/7 helpline to talk to a medical professional.

CALL 800-722-7112

Employee Resources

City Learning Management System

ACCESS THE LMS

City Intranet

CHECK OUT THE INTRANET

Submit something to the citywide newsletter

Thursday, July 22, 2021

Terminal D/E Quiet spaces and touchdown stations – Return to Office

Virtual Work – Return to Office

Virtual Work Policy Acknowledgement Form & Agreement

It is required that all employees who are requesting to work a hybrid schedule complete a Virtual Work Agreement with their supervisor, attached.

Mandatory Orientation - Return to Office

Friday, July 9, 2021

Employee Lot is OPEN!

The employee lot is open and shuttle buses are running. Please be advised that the temporary parking privileges to the Red, Orange, and Purple lots will expire effective 7/12/21.

Increase in Phishing Emails

Information Security has noted a significant increase in phishing emails to airport emails recently. In particular, be on the lookout for fake Microsoft account themed phishing emails.

These fake IT emails may ask you to:

“Click Here to Verify your Email”
“Keep Current Password”
“Verify Account”

Friday, July 2, 2021

City Offices Closed Monday, July 5

Since July 4th falls on a Sunday, City administrative offices will be closed on Monday, July 5th in observance of this holiday.

Performance Reports

Please be advised that 2020-2021 performance reports will be sent out shortly and will be due to HR by August 15.

Reminder of Hours Type Changes

Wednesday, June 30, 2021

NON-SHIFT EMPLOYEES – Early Dismissal Friday, July 2

RETURN TO OFFICE – July 12, 2021

As Airport employees continue to transition to hybrid onsite work, the Airport wishes to further support our employees by offering the following:

Employees currently utilizing OnePhilly self-entry will continue to record and submit their timecards using this method until further notice.

WELLNESS SESSIONS FROM PENN BEHAVIORAL HEALTH

Virtual Session:

July 7, 2021: 12 noon via Zoom
1. To Join By Computer: https://us02web.zoom.us/j/84667729389?pwd=eDhNYy9zU0lJY1pWK3A0SHB3YjRsdz09
2. To Join By Phone: (301) 715-8592

In Person Sessions:

July 12, 2021: 11 am to 1 pm in the HR Training Room.
July 13, 2021: 11am to 1 pm in - IP 1 – 3rd Floor – Suite 300 – Training Room.

TIMEKEEPING UPDATE

Effective 11:59PM, Wednesday, June 30, employees will no longer use COVID Onsite and COVID Offsite hours’ types to enter their time.

Based on the resumed use of the hours type, please refer to the following table which provides guidance on when and how the hours’ types should be used:

COVID Excused

Regular Hours

Any regularly scheduled work onsite.

Work From Home

Any regularly scheduled approved virtual work.

Excused Time

Any normally excused hours such as, early dismissals as determined/approved by Department or citywide.

COVID Onsite

DO NOT USE. Disabled as of 6/30/2021 at 11:59 pm.

COVID Offsite

DO NOT USE. Disabled as of 6/30/2021 at 11:59 pm.

Questions related to Return to Office may be forwarded to [email protected].

Friday, June 25, 2021

The following message is sent on behalf of the DOA HR and Operations Teams:

Please note two important changes for DOA employees this week and read on to learn more:

The DOA Return to Office date is now Monday, July 12, 2021
All DOA personnel are invited to park in DOA on-site parking lots

There are 72 spots available in the purple lot (including two accessible spots), 35 in the orange lot and 7 in the red lot.
Spots are available for DOA staff only. Please display your most current parking permit, even if it is expired.
The requirement to display a parking permit will be relaxed from June 26-July 11 only.

Employees that are able to take SEPTA are encouraged to do so.

Thursday, June 17, 2021

Early Dismissal on Friday, 6/18

There will be early dismissal at 1pm on Friday, June 18th in recognition of Juneteenth.

DC33 Overtime Opportunity - Sanitation Work at Streets Department

DC33 overtime opportunity for employees willing to work behind trash trucks for the following dates:

Thursday 6/17/2021 Starting at 3 PM
Friday 6/18/2021 Starting at 3 PM
Saturday 6/19/2021 Starting at 7 AM
Sunday 6/20/2021 (Happy Father’s Day) Starting at 7 AM

Sanitation District Locations (in order of highest need for workers):

Area # 4 Domino Ln & Umbria,
Area #5 Delaware Av & Wheatsheaf Ln.,
Area #2 63rd & Passyunk, and
Area #1 54th & Grays.

PHL/PNE staff participating in this program MUST BE OFF DUTY. Leave time will not be approved if participation conflicts with a regularly scheduled day to work.

Please email interest TO: [email protected] CC [email protected] and [email protected].

Tow Alert - Old Parking Passes

2021 passes are valid until further notice. Employees using 2020 or older parking passes will be towed. For additional questions or assistance, please contact [email protected].

Airport Investment Education Webinar Series

Airport Investment Education Webinar Series is now open for registration in PHL University! Login here. Search for Airport Investment Education.

Tuesday July 29th 1:00 PM – 2:00 PM: Day 1 Young Investors - Unique considerations for younger members of deferred comp and how to engage with your retirement goals.
Wednesday July 30th 1:00 PM – 2:00 PM: Day 2 Investing 101 - An overview of the basic building blocks of investing including investment concepts involved with Deferred Comp.
For more information contact:
1. James C Stretch III ChFC - 610-505-7970 or [email protected] OR
2. Jason Salmon CFP(r) 215-869-0335 or [email protected]

Online Sexual Harassment Training for Employees - Update

Thursday, June 17, 2021

Tinicum Farmer’s Market 2021 marks the 9th year for Tinicum Farmer’s Market. Vendors grow and produce their own products – providing fresh, quality goods and promoting local businesses.

Live music, games, and fun for the whole family! Enjoy delicious hot food, donuts, crafts, homemade soaps, dog treats, specialty sauces, candies, and more!

Every other Wednesday June 16th – September 22nd

4:30pm - 7:30pm

Governor Printz Park

101 Taylor Avenue, Essington, PA 19029

Wednesday, June 16, 2021

Early Retirement Program (ERP) Update

Employees will receive an appointment with HR on their last day worked to sign their severance agreement and return any equipment to IT.
Early Retiree Tuesdays!! – every Tuesday through July 13, HR is hosting onsite, information sessions, from 11:00 AM to 1:00 PM in the HR Training Room. Please use this as an opportunity to ask questions and review paperwork with HR staff.
For general questions related to the program such as deadlines and the process, please direct them to [email protected] or the HR hotline at 215-863-3947.

City’s 9th Policy Statement re: COVID-19

On June 11, the City issued their 9th Policy Statement re:COVID-19, attached. Highlights include:

Onsite/Offsite Work –
1. Onsite work must be performed in accordance with the City’s Safe Return to Work Guidelines which include a general Safety checklist.
2. Departments may permit employees to work virtually subject to the guidelines set forth in the Virtual Return to Work Policy for City Employees.
Public Health Guidelines –
1. Employees should follow guidance from the Department of Public Health as to when quarantine/isolation is necessary, attached.
Leave Usage –
1. General leave usage must now be used for non-workplace based COVID-19 quarantines or an employee will be marked AWOL.
2. Employees will only be granted COVID Excused Time if they are required to self-quarantine at the direction of a departmental safety officer or human resources professional due to close contact with an individual potentially infected with COVID-19 while at work.
3. Fully-vaccinated employees who provide proof of their vaccination status before December 31, 2021 may receive four hours’ special compensatory time.

The Airport is updating our PHL/PNE Safe Work Playbook in accordance with the updated guidelines. The City and Airport continue to follow CDC guidelines.

Questions regarding this policy may be sent to [email protected]

Friday, June 11, 2021

Early Retirement Program (ERP) Update

Last Day Worked – Employees will receive an appointment with HR on their last day worked to sign your severance agreement and return any equipment to IT.
ERP welcomes ERT - Early Retiree Tuesdays!! - Beginning Tuesday, June 15 and every Tuesday through July 13, HR will host onsite, information sessions, from 11:00 AM to 1:00 PM in the HR Training Room. Please use this as an opportunity to ask questions and review paperwork with HR staff.
For general questions related to the program such as deadlines and the process, please direct them to [email protected] or the HR hotline at 215-863-3947.

Extending AL Days for City Employees

ALL City employees will be allowed to roll over any remaining AL Days as of June 30th to September 30th. Employees will be required to utilize their FY21 AL Day balance by September 30th.

Nationwide Workshop Series

June 15th

12:00 PM

Woman & Retirement

The special considerations impacting women as the move into and live in retirement.

June 16th

12:00 PM

Investing 101

An overview of the basic building blocks of investing including investment concepts involved with Deferred Comp.

June 17th

12:00 PM

Preparing for & Living in Retirement

An overview of what you need to know as you prepare to retire from the City of Philadelphia. The options you have with Deferred Comp in retirement and how to continue the relationship.

June 17th

7:00 PM

How to Enroll in Deferred Comp (457)

An overview of the Philadelphia Deferred Comp plan. We will cover how to enroll, what your options are, and the benefits that the plan offers.

June 22nd

2:00 PM

Social Security

In this presentation, we'll focus on the Social Security rules you should know and discuss how to incorporate Social Security income into your retirement income plan.

June 23rd

9:00 AM

How to Enroll in Deferred Comp (457)

An overview of the Philadelphia Deferred Comp plan. We will cover how to enroll, what your options are, and the benefits that the plan offers.

June 24th

12:00 PM

Healthcare

In this presentation, you'll learn about what Health Care can cost in retirement, what Medicare does and doesn't cover, and how you can plan for those costs.

Thursday, May 27, 2021

Employee Free Garage Parking Program Update

Please note the following changes to the employee free garage parking program.

All employees that work in Terminals A, B and C must park in the upper levels of Garage A (above Short Term).
All employees that work in Terminals D, E and F must park in the upper levels of Garage E/F.
Employees should park in the top levels of the respective garage first, filling up the roof levels first and then filling in on progressively lower levels from there. This will help to decrease time spent looking for both employees and passengers. It will also leave space on lower levels to accommodate our customers.

The parking process remains the same:

Pull into Garage A or E/F and pull a ticket
Park on the top levels of the garage (above Short Term)
Write your SIDA badge number and sign your name on the garage ticket (employees without SIDA badges must include their company name and employee ID number)
Exit through staffed gates only
Show employee badge and ticket when exiting through the staffed gate.

Wednesday, May 26, 2021

Early Dismissal Friday, 5/28 and City Closure Monday, 5/31

The City will be closed on Monday, May 31st and we will have early dismissal at 1pm on Friday, May 28th.

Early Payroll Closing

Reminder: Statements of Financial Interests required by the State Ethics Act (State Form) must be filed by June 1, 2021.

Please do not file by using the State's website. File online at financial-disclosure.phila.gov or here . The online system will provide instructions as you complete each section.

Need login help? Email [email protected]. LINK: Financial Disclosure FAQs.

Have questions about how to file or what to disclose?

Can't make it to training but have questions? We are here to help! Contact Board of Ethics staff at [email protected] to request advice or filing assistance.

Extending AL Days for City Employees

Employee Injury Notice - Concentra Airport Holstein Ave - Update for Friday 5/28

WorkNet at the Navy Yard - 4050 S 26th St Suite 140, Philadelphia, PA 19112

NEW Training Available in PHL University

Course Name: Project Management: Managing Multiple Priorities, Projects, and Deadlines

Category: Professional Development

LINK: Managing Multiple Priorities, Projects & Deadlines

Early Retirement Program – OPT-IN PERIOD ENDS FRIDAY, MAY 28

3 DAYS LEFT TO OPT-IN! If you do not submit your opt-in form, you will be deemed as not interested in the program and therefore, no longer eligible to participate.

For those who have opted in:
1. if you do not return your last day worked form, July 16 will be used as your retirement date on your severance agreement.
2. severance agreements are expected to be delivered to Aviation HR on June 1 and will be mailed overnight to employees.
For general questions related to the program such as deadlines and the process, please direct them to [email protected] or the HR hotline at 215-863-3947.
For a more detailed discussion, 1:1 appointments are available. Please call 215-863-3947 to request an appointment with HR.

Friday, May 21, 2021

Ready.Set.Philly! Focus Group – May 25 @ 11AM

The last focus group will meet on May 25th at 11AM, and run for 45 minutes.
Please see the attached invite and flyer, which includes the link to enter the focus group.

If you have questions about the focus groups, please contact Angela Val, [email protected], Executive Director of Ready.Set.Philly! or Michelle Histand, [email protected], Deputy Executive Director.

Thursday, May 20, 2021

Early Retirement Program

8 DAYS LEFT TO OPT-IN! If you do not submit your opt-in form, you will be deemed as not interested in the program and therefore, no longer eligible to participate.
For those who have opted in:
1. if you do not return your last day worked form, July 16 will be used as your retirement date on your severance agreement.
2. severance agreements are expected to be delivered to Aviation HR on June 1 and will be mailed overnight to employees.
For general questions related to the program such as deadlines and the process, please direct them to [email protected] or the HR hotline at 215-863-3947.
For a more detailed discussion, 1:1 appointments are available. Please call 215-863-3947 to request an appointment with HR.

Return-to-Work

Remote Work Survey ENDS FRIDAY, May 21!

SURVEY LINK: https://www.surveymonkey.com/r/RTLNJP7
IMPORTANT: This survey will be closed on Friday, May 21th

Reminder: Statements of Financial Interests required by the State Ethics Act (State Form) must be filed by June 1, 2021.

Please do not file by using the State's website. File online at financial-disclosure.phila.gov or here . The online system will provide instructions as you complete each section.

Need login help? Email [email protected]. LINK: Financial Disclosure FAQs.

Have questions about how to file or what to disclose?

Can't make it to training but have questions? We are here to help! Contact Board of Ethics staff at [email protected] to request advice or filing assistance.

Thursday, May 13, 2021

Remote Work Survey Opens Today!

SURVEY LINK: https://www.surveymonkey.com/r/RTLNJP7
IMPORTANT: This survey will be closed on Friday, May 21th

Tuesday, May 11, 2021

2021 Aviation Window Program (Early Retirement Incentive Program)

30-day Opt-in/Opt-out Window

General Information Sessions

The last of the General Information Sessions including HR, Board of Pensions, Benefits and Nationwide (Deferred Compensation) are scheduled this week as follows:

Wednesday, May 12, 2021 at 10AM and 4PM.

Join Zoom Meeting

https://us02web.zoom.us/j/82117082024?pwd=Qjl2ME84RWdIUjZSd1VZVFQ0Smdadz09

Meeting ID: 821 1708 2024
Passcode: 054261
Dial by your location
+1 646 558 8656 US (New York)

Please note the 12:00AM session scheduled for Wednesday; May 12 is cancelled.

Reminder: Statements of Financial Interests required by the State Ethics Act (State Form) must be filed by June 1, 2021.

Please do not file by using the State's website. File online at financial-disclosure.phila.gov or here . The online system will provide instructions as you complete each section.

Need login help? Email [email protected]. LINK: Financial Disclosure FAQs.

Have questions about how to file or what to disclose?

Can't make it to training but have questions? We are here to help! Contact Board of Ethics staff at [email protected] to request advice or filing assistance.

Thursday, May 6, 2021

Retiree Seminar – May 13, 2021 - 12:30PM-2:00PM

For Medicare Eligible (age 64+) Employees & Spouses enrolled in the City Administered Plan

PHL University – NEW SUPERVISORY COURSE AVAILABLE NOW!

Juneteenth

Special Compensation for Vaccinated Employees:

Employees will not be required to utilize leave time to attend the clinics being held through the City’s Workforce COVID-19 Vaccination Program. Additionally, employees are now eligible to receive 4 hours of Special Compensation time (Special Comp) when they provide proof, in the form of an official vaccination card, that they have completed their schedule of vaccination prior to December 31, 2021. Employees will not receive Special Comp if vaccination card is uploaded after December 31, 2021.
This benefit is retroactive so those employees who have already completed their vaccination schedule will also be granted the 4 hours of Special Compensation time. This does not apply to employees eligible for interest arbitration.
After employees upload the vaccination card to OnePhilly, Special Comp will be processed by OnePhilly and posted to employees’ Accruals. This process is generated bi-weekly.
Once Special Comp is posted to employees’ Accruals, employees can use it. In the hours type section of the timecard, select “Special Comp Used”. Employees will only receive 4 hours.
Special Comp does not have an expiration date.

Vaccination Card in OnePhilly:

A new form function “Provide Proof of Vaccination” has been created in COP Employee Self Service. This will allow employees to enter their vaccination information.
If vaccinated, an image of the employee's Proof of Vaccination card will be stored in the OnePhilly system as a document of record. The document type, “COVID Vaccination” will be selected to enter the vaccination information.

Illustrative instructions attached: Uploading vaccine card in OnePhilly.

Nationwide (Deferred Comp) May Educational Workshop Series

May 11th

12:00 PM

Roth

May 12th

12:00 PM

Managing Your Deferred Comp

A walk through of www.philly457.com and the online tools available to support members

May 13th

12:00 PM

Deferred Comp: An Overview

A review on the features available in the Deferred Comp Plan. The support, education, and guidance that Deferred Comp can provide to you.

May 13th

7:00 PM

How to Enroll in Deferred Comp (457)

An overview of the Philadelphia Deferred Comp plan. We will cover how to enroll, what your options are, and the benefits that the plan offers.

May 18th

12:00 PM

Women & Retirement

The special considerations impacting women as the move into and live in retirement.

May 19th

12:00 PM

Investing 101

An overview of the basic building blocks of investing including investment concepts involved with Deferred Comp.

May 20th

9:00 AM

How to Enroll in Deferred Comp (457)

An overview of the Philadelphia Deferred Comp plan. We will cover how to enroll, what your options are, and the benefits that the plan offers.

May 25th

12:00 PM

Debt Management

The best practices to manage and control your debt. We will cover different types of debt and how they can impact you.

May 26th

12:00 PM

Preparing for & Living in Retirement

An overview of what you need to know as you prepare to retire from the City of Philadelphia. The options you have with Deferred Comp in retirement and how to continue the relationship.

May 26th

4:00 PM

How to Enroll in Deferred Comp (457)

An overview of the Philadelphia Deferred Comp plan. We will cover how to enroll, what your options are, and the benefits that the plan offers.

May 27th

9:00 AM

How to Enroll in Deferred Comp (457)

An overview of the Philadelphia Deferred Comp plan. We will cover how to enroll, what your options are, and the benefits that the plan offers.

Tuesday, May 4, 2021

Announcement of Deputy Director of Strategic Partnerships

The Division of Aviation has announced the selection of Kate Sullivan for the position of Deputy Director of Strategic Partnerships.

"During her tenure, Kate has proven a thoughtful, committed and empowering leader,” said Jim Tyrrell, Chief Revenue Officer. "I am confident that she will continue to excel in this new capacity.”

Monday, May 3, 2021

30-day Opt-in/Opt-out Window - 2021 Aviation Window Program (Early Retirement Incentive Program)

General Information Sessions including HR, Board of Pensions, Benefits and Nationwide (Deferred Compensation) are scheduled this week as follows:

Tuesday, May 4

10AM, 4PM and Midnight

Wednesday and Thursday, May 5 & 6

10AM and 4PM

Join Zoom Meeting
https://us02web.zoom.us/j/82117082024?pwd=Qjl2ME84RWdIUjZSd1VZVFQ0Smdadz09
Meeting ID: 821 1708 2024
Passcode: 054261
Dial by your location
+1 646 558 8656 US (New York)

Wednesday, April 28, 2021

TONIGHT: NBC10 and Telemundo62 Bilingual COVID-19 Phone Bank and Digital Forum

Andrea Martinez-Mejia, Chief of Staff, New Jersey Department of Health
Amanda Medina-Forrester, Executive Director, Office of Minority and Multicultural Health, New Jersey Department of Health
Dr. Meg Fisher, Special Advisor to the Commissioner, New Jersey Department of Health
Dr. Denise Johnson, Pennsylvania Acting Physician General, Pennsylvania Department of Health

Monday, April 26, 2021

2021 Aviation Window Program (Early Retirement Incentive Program)

Active Division of Aviation employees who are:
- Vested as of March 31, 2021
- Within 5 years of minimum retirement age, or eligible for retirement

The benefits:

Eligible employees who opt-in to the Early Retirement program will
- Retire without penalty
- Receive a one-time bonus of $1,000 per year of service
Eligible employees who are 59 or younger are eligible for:
- Up to one year of medical benefits (medical, dental, prescription and vision) through COBRA under current plan, or
- A one-time payment of $5,000 if medical coverage is waived

Division of Aviation HR is sending information packets via express mail (to address on record) and digital copy to all eligible employees which includes:

Message from CEO Chellie Cameron
Copy of the Ordinance detailing the 2021 Window Program
30-Day 2021 Window Program Opt-in/out form
FAQs
Sample severance agreement
A schedule of general information sessions hosted by DOA HR
Contact sheet for HR, Board of Pensions, Deferred Compensation, and Benefits
Checklist of enclosures
Benefits Information Sheets

Hard copies are also available in Human Resources, Terminal E – 3rd floor.

Tuesday, April 20, 2021

Vaccinations for Airport Employees

Airport employees may walk-up for a vaccine or schedule by calling 3-1-1.
You will need to show proof of residency (piece of mail will suffice) OR proof of work in the city (airport badge), but do not need to have a photo ID. No one will be asked about immigration status. Both sites are using the Pfizer vaccine, which is two doses with three weeks in between.
- Center City Vaccine Center
  - Pennsylvania Convention Center, 100 N. 12th Street (12th and Arch Streets)
  - Walk-up availability is from 8:00 am—4:00 pm, seven days a week.
- Esperanza Community Vaccination Center
  - 4261 N 5th Street – Entrance to clinic is on 4th and Bristol
  - Walk-up availability on Monday and Tuesday, from 7 am – 2 pm, Wednesday from 12 – 7 pm, and Saturday and Sunday from 9 am – 4 pm. This clinic is closed on Thursdays and Fridays.

Thursday, April 15, 2021

No appointment Needed - Infrastructure Employees - Workforce Clinics Available for Eligible Dependents

Monday, April 12, 2021

Vaccination Opportunity

Philadelphia Gas Works – 800 Montgomery Ave
Gustine Recreation Center – 4868 Ridge Ave
Municipal Services Building – 1401 JFK Blvd.

Name (first and last)
Cell number for contact
Date of Birth
Payroll number

Questions regarding this process may be forwarded to [email protected] , [email protected] or [email protected] .

COVID-19 Antibody Testing for Airport Employees: Clinic Details

First Letter of Last Name A - D: Tuesday 4/13, 7:15AM – 11:30AM

First Letter of Last Name E - L: Tuesday 4/13, 12:00 – 4:15PM

First Letter of Last Name M - R: Wednesday 4/14, 7:15AM – 11:30AM

First Letter of Last Name S - Z: Wednesday 4/14, 12:00 – 4:15PM

Thursday, April 8, 2021

Airport Early Retirement Incentive Program

“Flawless Presentations” – NEW e-learning course added to PHL University!

Workforce Vaccination Clinics

The CVS clinics will be held Tuesday through Saturday and will have a mix of day and evening hours. The primary site locations are as follows:

PGW Headquarters (800 Montgomery Ave.),
Gustine Rec Center (4700 Ridge Ave.),
Municipal Services Building (Saturdays only)

COVID-19 Post-vaccination health and safety

Wearing a mask in public and when around other unvaccinated people
Practicing hand hygiene and social distancing
Avoiding gathering with unvaccinated people from more than one household
Avoiding crowded, poorly ventilated areas
Avoiding medium or large-sized gatherings
Delaying domestic and international travel
Continually monitoring for symptoms of COVID-19

COVID-19 is still a very real and present risk. It takes all of us to continue to control the spread of this virus, so please be vigilant in protecting yourselves and each other.

City of Philadelphia COVID-19 Vaccination Program

IMPORTANT UPDATE: ALL DOA EMPLOYEE TITLES ARE CLASSIFIED AS 1C. However, based on underlying health conditions and/or age, an employee may be classified as 1B.

Please do not complete this form if you do not wish to receive the COVID-19 vaccination or if you’ve already been vaccinated. Please do not forward this email or the share interest form link.

Questions may be directed to [email protected]

MORE DETAILS FROM THE CITY ARE EMBEDDED BELOW IN THE CITY’S EMPLOYEE NEWSLETTER!

City Mandated Sexual Harassment Training

NOTE: Training & Development is working on a separate training for staff without easy access to City-issued computers—more details to come.

Employees:

See SmarterU Login Instructions to access the online course through the City’s LMS. LMS automatically tracks completion of the course—no need to notify HR.

Questions about accessing the training in the City’s LMS? Contact: [email protected] , LMS Program Manager.

Supervisors:

Supervisors and managers are required to attend “in-class” Sexual harassment trainings. Training & Development is working on a separate training schedule for supervisors.

Tuesday, April 6, 2021

Registration Still Open for Pennsylvania Department of Health Free Antibody Testing Program

Participation is completely voluntary and involves:

Submitting a consent form
Answering a short questionnaire
Allowing a nurse to collect one tube of blood to only be tested for COVID-19 antibodies

Employees that would like to participate can register online by clicking here or scanning the QR code found on this document. For more information, call 717-571-3875 or email [email protected].

Thursday, April 1, 2021

PHL/PNE Employee Newsletter April 2021

Thurs-yay! - Water Cooler Conversations - Springtime "Bunny-Hop" Bingo Edition

Deferred Compensation - April Educational Workshop Series

April 6th

12:00 PM

How to Enroll in Deferred Comp (457)

An overview of the Philadelphia Deferred Comp plan. We will cover how to enroll, what your options are, and the benefits that the plan offers.

April 7th

12:00 PM

Managing your Money

A review of the basics of money management including Cash flows and Assets.

April 8th

12:00 PM

Young Investors

Unique considerations for younger members of deferred comp and how to engage with your retirement goals.

April 13th

12:00 PM

Roth

April 14th

12:00 PM

Debt Management

The best practices to manage and control your debt. We will cover different types of debt and how they can impact you.

April 14th

4:00 PM

How to Enroll in Deferred Comp (457)

An overview of the Philadelphia Deferred Comp plan. We will cover how to enroll, what your options are, and the benefits that the plan offers.

April 15th

12:00 PM

Deferred Comp: An Overview

A review on the features available in the Deferred Comp Plan. The support, education, and guidance that Deferred Comp can provide to you.

April 20th

12:00 PM

Woman & Retirement

The special considerations impacting women as the move into and live in retirement.

April 20th

7:00 PM

How to Enroll in Deferred Comp (457)

An overview of the Philadelphia Deferred Comp plan. We will cover how to enroll, what your options are, and the benefits that the plan offers.

April 21st

12:00 PM

Investing 101

An overview of the basic building blocks of investing including investment concepts involved with Deferred Comp.

April 22nd

12:00 PM

Preparing for & Living in Retirement

An overview of what you need to know as you prepare to retire from the City of Philadelphia. The options you have with Deferred Comp in retirement and how to continue the relationship.

April 27th

12:00 PM

Social Security

In this presentation, we'll focus on the Social Security rules you should know and discuss how to incorporate Social Security income into your retirement income plan.

April 28th

9:00 AM

How to Enroll in Deferred Comp (457)

An overview of the Philadelphia Deferred Comp plan. We will cover how to enroll, what your options are, and the benefits that the plan offers.

April 29th

12:00 PM

Healthcare

In this presentation, you'll learn about what Health Care can cost in retirement, what Medicare does and doesn't cover, and how you can plan for those costs.

Airport Early Retirement Incentive Program

COVID-19 Post-vaccination health and safety

Wearing a mask in public and when around other unvaccinated people

Practicing hand hygiene and social distancing
Avoiding gathering with unvaccinated people from more than one household
Avoiding crowded, poorly ventilated areas
Avoiding medium or large-sized gatherings
Delaying domestic and international travel
Continually monitoring for symptoms of COVID-19

COVID-19 is still a very real and present risk. It takes all of us to continue to control the spread of this virus, so please be vigilant in protecting yourselves and each other.

City of Philadelphia COVID-19 Vaccination Program

IMPORTANT UPDATE: ALL DOA EMPLOYEE TITLES ARE CLASSIFIED AS 1C. However, based on underlying health conditions and/or age, an employee may be classified as 1B.

Please do not complete this form if you do not wish to receive the COVID-19 vaccination or if you’ve already been vaccinated. Please do not forward this email or the share interest form link.

Questions may be directed to [email protected]

City Mandated Sexual Harassment Training

NOTE: Training & Development is working on a separate training for staff without easy access to City-issued computers—more details to come.

Employees:

See SmarterU Login Instructions to access the online course through the City’s LMS. LMS automatically tracks completion of the course—no need to notify HR.

Questions about accessing the training in the City’s LMS? Contact: [email protected] , LMS Program Manager.

Supervisors:

Supervisors and managers are required to attend “in-class” Sexual harassment trainings. Training & Development is working on a separate training schedule for supervisors.

Thursday, March 25, 2021

Pennsylvania Department of Health Offers Free Antibody Testing for Airport Employees

Participation is completely voluntary and involves:

Submitting a consent form
Answering a short questionnaire
Allowing a nurse to collect one tube of blood to only be tested for COVID-19 antibodies

Employees that would like to participate can register online by clicking here or scanning the QR code found on this document. For more information, call 717-571-3875 or email [email protected].

Thursday, March 25, 2021

What do you want to learn about this Earth Day?

Airport Early Retirement Incentive Program

COVID-19 Post-vaccination health and safety

Wearing a mask in public and when around other unvaccinated people
Practicing hand hygiene and social distancing
Avoiding gathering with unvaccinated people from more than one household
Avoiding crowded, poorly ventilated areas
Avoiding medium or large-sized gatherings
Delaying domestic and international travel
Continually monitoring for symptoms of COVID-19

COVID-19 is still a very real and present risk. It takes all of us to continue to control the spread of this virus, so please be vigilant in protecting yourselves and each other.

City of Philadelphia COVID-19 Vaccination Program

IMPORTANT UPDATE: ALL DOA EMPLOYEE TITLES ARE CLASSIFIED AS 1C. However, based on underlying health conditions and/or age, an employee may be classified as 1B.

When registration is available, you will receive an email with instructions on how to schedule an appointment with the City of Philadelphia COVID-19 Workforce Vaccination Program.

Please do not complete this form if you do not wish to receive the COVID-19 vaccination or if you’ve already been vaccinated. Please do not forward this email or the share interest form link.

Questions may be directed to [email protected]

City Mandated Sexual Harassment Training

NOTE: Training & Development is working on a separate training for staff without easy access to City-issued computers—more details to come.

Employees:

See SmarterU Login Instructions to access the online course through the City’s LMS. LMS automatically tracks completion of the course—no need to notify HR.

Questions about accessing the training in the City’s LMS? Contact: [email protected] , LMS Program Manager.

Supervisors:

Supervisors and managers are required to attend “in-class” Sexual harassment trainings. Training & Development is working on a separate training schedule for supervisors.

Help Us Spread the Word

The best way to ensure you receive information from the City and DOA HR is to review/update your contact information in OnePhilly!

Thursdays with HR

Mental Health Resources

Penn Behavioral Health has hundreds of free articles, webinars, and resources for Work/Life Balance on their website. Employees may access this information by visiting: pennbehavioralhealth.org, then creating a profile using the Employer Code: PH033.

Re-designing the Employee Work Experience (Re-Work): Reminders for Managers and Supervisors

PHL/PNE RISE Mandatory Sessions

PPE

Thermometers are available for employee’s to self- screen. Questions related to body temperature results above 100.4 degrees Fahrenheit may be forwarded to [email protected]. Questions related to thermometer allocations may be forwarded to the Re-Work committee.
Face Shields are available for Facilities staff only and can be ordered from Maximo. (Item number Z210299)
Disinfectant wipes can be ordered through Maximo. (Item number Z210298)

Thursday, March 18, 2021

Open Access for Targeted Zip Codes at the Center City Vaccination Center

West and Southwest Philadelphia

19104
19131
19139
19142
19143
19151
19153

North Philadelphia

19122
19132
19133
19134
19140

Northeast and Lower Northeast Philadelphia

19116
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City of Philadelphia COVID-19 Vaccination Program

IMPORTANT UPDATE: ALL DOA EMPLOYEE TITLES ARE CLASSIFIED AS 1C. However, based on underlying health conditions and/or age, an employee may be classified as 1B.

When registration is available, you will receive an email with instructions on how to schedule an appointment with the City of Philadelphia COVID-19 Workforce Vaccination Program.

Please do not complete this form if you do not wish to receive the COVID-19 vaccination or if you’ve already been vaccinated. Please do not forward this email or the share interest form link.

Questions may be directed to [email protected]

Airport Early Retirement Incentive Program

Wednesday, March 17, 2021

Good Afternoon,

To Join by Computer:

1. Copy and paste the following link into your web browser:

https://us02web.zoom.us/j/88134581121?pwd=QktwN2wvd2JGSEdFNUswSGM3ZGJ6Zz09

2. Enter: Meeting ID: 881 3458 1121

3. Enter: Passcode: 980955

To Join by Phone:

Dial: (929) 205 6099 US
Enter: Meeting ID: 881 3458 1121
Enter Passcode: 980955

Additionally, below are several resources available to all DOA employees.

Provider Contacts

Employee Assistance Program

1-888-321-4433

ComPsych

877-912-3226 OR

Online at guidanceresources.com (WebID: CAPCares). There is also a mobile app “GuidanceNow”.

Tele-Behavioral Health

1-800-688-1911 OR

DC47 Health Advocate

1-866-799-2728

DC47 Health and Welfare Fund

215-893-3774

Sincerely,

Chellie

Wednesday, March 10, 2021

This message is sent on behalf of PHL/PNE CEO Chellie Cameron:

Team PHL and PNE,

Chellie

PHL and PNE Digital Annual Report Now Available

The 2020 annual report also includes links to news articles from the PHL.org Newsroom, 2020 by the Numbers and the Division of Aviation’s financial report.

Calling All Girl Scouts

Thurs-yay - Water Cooler Conversations - Women’s History Month Editions

Thurs-YAY! Water Cooler Conversations allow employees to take a mid-day break, socialize with each other, reconnect and relieve some stress!

Safety Reporting System Now Live

For any further questions or information regarding the SMS, please contact the SMS team at [email protected].

Airport Early Retirement Incentive Program

City of Philadelphia COVID-19 Vaccination Program

The City plans to provide the COVID-19 vaccine to employees and embedded contractors eligible to be vaccinated under Phases 1B or 1C. To help answer questions you might have about the vaccine, please see the attached City’s COVID-19 Vaccine Program FAQ. To help answer questions you might have about the vaccination program and leave usage, please see attached Office of Human Resources FAQ.

When registration is available, you will receive an email with instructions on how to schedule an appointment with the City of Philadelphia COVID-19 Workforce Vaccination Program.

Please do not complete this form if you do not wish to receive the COVID-19 vaccination or if you’ve already been vaccinated. Please do not forward this email or the share interest form link.

Questions may be directed to [email protected]

Black Doctor’s COVID-19 Consortium (BDCC) Vaccination Program

Additional information from the Black Doctors COVID-19 Consortium Vaccination Program is attached.

Thursday, March 4, 2021

Weekly Highlights:

Thursyay - Water Cooler Conversations - Women’s History Month Editions

Thurs-YAY! Water Cooler Conversations allow employees to take a mid-day break, socialize with each other, reconnect and relieve some stress!

Safety Reporting System Now Live

For any further questions or information regarding the SMS, please contact the SMS team at [email protected].

March Deferred Compensation Workshops

Deferred Comp: Getting Started, March 9, 9 a.m.
An overview of the Philadelphia Deferred Comp plan. We will cover how to enroll, what your options are, and the benefits that the plan offers.

Woman & Retirement, March 9 12 p.m.

The special considerations impacting women as the move into and live in retirement.

Debt Management, March 10, 12 p.m.

The best practices to manage and control your debt. We will cover different types of debt and how they can impact you.

Deferred Comp: An Overview, March 11, 12 p.m.

A review on the features available in the Deferred Comp Plan. The support, education, and guidance that Deferred Comp can provide to you.

Managing Your Deferred Comp, March 16, 12 p.m.

A walk through of www.philly457.com and the online tools available to support members

Deferred Comp: Getting Started, March 16, 7 p.m.

An overview of the Philadelphia Deferred Comp plan. We will cover how to enroll, what your options are, and the benefits that the plan offers.

Investing 101, March 17, 12 p.m.

An overview of the basic building blocks of investing including investment concepts involved with Deferred Comp.

Preparing for & Living in Retirement, March 18, 12 p.m.

An overview of what you need to know as you prepare to retire from the City of Philadelphia. The options you have with Deferred Comp in retirement and how to continue the relationship.

Social Security, March 23, 12 p.m.

In this presentation, we'll focus on the Social Security rules you should know and discuss how to incorporate Social Security income into your retirement income plan.

Deferred Comp: Getting Started, March 24, 12 p.m.

An overview of the Philadelphia Deferred Comp plan. We will cover how to enroll, what your options are, and the benefits that the plan offers.

Healthcare, March 25, 12 p.m.

In this presentation, you'll learn about what Health Care can cost in retirement, what Medicare does and doesn't cover, and how you can plan for those costs.

City’s 8th Policy Statement re: COVID-19

The City and Airport continue to follow CDC guidelines.

Questions regarding this policy may be sent to [email protected].

Airport Early Retirement Incentive Program

City of Philadelphia COVID-19 Vaccination Program

When registration is available, you will receive an email with instructions on how to schedule an appointment with the City of Philadelphia COVID-19 Workforce Vaccination Program.

Please do not complete this form if you do not wish to receive the COVID-19 vaccination or if you’ve already been vaccinated. Please do not forward this email or the share interest form link.

Questions may be directed to [email protected]

DEADLINE APPROACHING: Conversion of Sick Leave and Vacation Leave Memo (DC 33 and DC 47 members only)

[email protected] – Departmental Payroll Supervisor

Interoffice to: Division of Aviation, Human Resources Unit, Terminal E

Completed forms must be received no later than March 31, 2021.

Course Due Reminders for 2020 Cyber Awareness from the City

OIT is working on a separate training for front-line staff without easy access to City-issued computers—more details to come.

Questions? Contact: [email protected]

Help Us Spread the Word

Positive news is often overlooked in times of crisis, but we know there are good stories to be told. Do you know of any PHL employees who have gone out of their way to help someone in need or make someone smile during this difficult time? Help us spread the word of the good things happening at PHL. Send your examples to [email protected]. We’ll choose some of the best stories to promote in articles in the PHL online newsroom and employee newsletter and in social media posts.

The best way to ensure you receive information from the City and DOA HR is to review/update your contact information in OnePhilly!

City Mandated Sexual Harassment Training

NOTE: Training & Development is working on a separate training for staff without easy access to City-issued computers—more details to come.

Employees:

See SmarterU Login Instructions to access the online course through the City’s LMS. LMS automatically tracks completion of the course—no need to notify HR.

Questions about accessing the training in the City’s LMS? Contact: [email protected] , LMS Program Manager.

Supervisors:

Supervisors and managers are required to attend “in-class” Sexual harassment trainings. Training & Development is working on a separate training schedule for supervisors.

Thursdays with HR

Mental Health Resources

Penn Behavioral Health has hundreds of free articles, webinars, and resources for Work/Life Balance on their website. Employees may access this information by visiting: pennbehavioralhealth.org, then creating a profile using the Employer Code: PH033.
To help manage any stress you may be feeling, you also have access to the following resources:

Provider

Contact

Employee Assistance Program

1-888-321-4433

ComPsych

877-912-3226 OR

Online at guidanceresources.com (WebID: CAPCares). There is also a mobile app “GuidanceNow”.

Tele-Behavioral Health

1-800-688-1911 OR

DC47 Health Advocate

1-866-799-2728

DC47 Health and Welfare Fund

215-893-3774

Re-designing the Employee Work Experience (Re-Work): Reminders for Managers and Supervisors

PHL/PNE RISE Mandatory Sessions

Friendly reminder of the NEW monthly mandatory sessions for managers/supervisors to provide you with resources and information, and embedded educational opportunities. All sessions are held virtually on Microsoft TEAMS beginning the 1st Thursday of the month in November (5th), from 11 am - 12 pm. Each session will be recorded for supervisors and managers who are (1) unable to attend the live session and (2) for those who would like to review the sessions later. Topics will include: communication, relationship building, diversity & inclusion, etc. Additionally, you will receive applicable HR, Re-Work and REAC updates. We look forward to seeing you there!

PPE

Face Shields are available for Facilities staff only and can be ordered from Maximo. (Item number Z210299)

Disinfectant wipes can be ordered through Maximo. (Item number Z210298)

Calling All Girl Scouts

Friday, March 12 is National Girl Scout Day. Were you a Girl Scout? Are you still involved in the organization as a Troop Leader? The Communications Department is looking to recognize the Division of Aviation’s Scouts- past and present- in its social media posts next Friday. Please email your name and Girl Scout rank to [email protected] by Thursday, March 11. Bonus points for anyone sharing a photo in their uniform.

Thursday, February 25, 2021

BHM Book Club

Join us for a virtual brown bag lunch/book discussion of Becoming by Michelle Obama on Friday, February 26th@ Noon.

If you are interested in attending the brown bag lunch/book discussion, please RSVP to [email protected].

With Great Respect,

The REAC Team

City’s 8th Policy Statement re: COVID-19

The City and Airport continue to follow CDC guidelines.

Questions regarding this policy may be sent to [email protected].

Airport Early Retirement Incentive Program

City of Philadelphia COVID-19 Vaccination Program

When registration is available, you will receive an email with instructions on how to schedule an appointment with the City of Philadelphia COVID-19 Workforce Vaccination Program.

Please do not complete this form if you do not wish to receive the COVID-19 vaccination or if you’ve already been vaccinated. Please do not forward this email or the share interest form link.

Questions may be directed to [email protected]

DEADLINE APPROACHING: Conversion of Sick Leave and Vacation Leave Memo (DC 33 and DC 47 members only)

[email protected] – Departmental Payroll Supervisor

Interoffice to: Division of Aviation, Human Resources Unit, Terminal E

Completed forms must be received no later than March 31, 2021.

Course Due Reminders for 2020 Cyber Awareness from the City

OIT is working on a separate training for front-line staff without easy access to City-issued computers—more details to come.

Questions? Contact: [email protected]

City Mandated Sexual Harassment Training

NOTE: Training & Development is working on a separate training for staff without easy access to City-issued computers—more details to come.

Employees:

See SmarterU Login Instructions to access the online course through the City’s LMS. LMS automatically tracks completion of the course—no need to notify HR.

Questions about accessing the training in the City’s LMS?

Contact: [email protected] , LMS Program Manager.

Supervisors:

Supervisors and managers are required to attend “in-class” Sexual harassment trainings. Training & Development is working on a separate training schedule for supervisors.

The best way to ensure you receive information from the City and DOA HR is to review/update your contact information in OnePhilly!

Thursday, February 18, 2021

City Closure 2/18/2021

Tow Alert - Old Parking Passes

Notice from Administrative Services Unit (ASU)

DOA Integrity Officers

We are proud to have Joe Messina and Sheila Trueheart serve as Integrity Officers for DOA. Thank you for your service and accepting this great responsibility.

If you have any questions about the Integrity Officer program, please contact [email protected] or [email protected].

DOA Celebrates Black History Month

If employees have any questions, comments or concerns regarding DOA’s efforts to advance racial equity, please contact us at 215.863.5300 or [email protected].

Review/Update your contact information in OnePhilly

Make time today to review and/or update your contact information by logging on to Oracle Self Service (OnePhilly).

Wednesday, February 17, 2021

City of Philadelphia COVID-19 Vaccination Program

COVID-19 Vaccine FAQ.

When registration is available, you will receive an email with instructions on how to schedule an appointment with the City of Philadelphia COVID-19 Workforce Vaccination Program.

Please do not complete this form if you do not wish to receive the COVID-19 vaccination or if you’ve already been vaccinated. Please do not forward this email or the share interest form link.

Questions may be directed to [email protected]

Tuesday, February 16, 2021

Passing of a Colleague: Remembering Joseph Flynn

Joe was described as a team player and dependable worker. A proud veteran of the U.S. Marine Corps, Joe loved the outdoors and traveling the country. He and his wife, Margaret, had visited 48 states.

In addition to Margaret, Joe is survived by his son, daughter and grandchildren. Please keep Margaret, their children, grandchildren and loved ones in your thoughts and prayers.

Topic: Remembering Joseph Flynn (EAP Support Session)
Date: Feb 17, 2021, Time: 05:00 PM

How to Join:
By Computer:

Enter: https://us02web.zoom.us/j/86413395760?pwd=ekVsdC80a3RWaUN6SDFHekZmZGQvQT09
Enter: Meeting ID: 864 1339 5760
Enter: Passcode: 094456

By Phone:

Dial: 1 929 205 6099 US (New York)
Enter: Meeting ID: 864 1339 5760
Enter: Passcode: 094456

Friday, February 12, 2021

City of Philadelphia COVID-19 Vaccination Program

To help answer questions you might have about the vaccine, please see the attached COVID-19 Vaccine FAQ.

Please do not complete this form if you do not wish to receive the COVID-19 vaccination or if you’ve already been vaccinated. Please do not forward this email or the share interest form link.

Questions may be directed to [email protected]

Wednesday, February 10, 2021

NOTICE: Snow Emergency 2/1/2021 and 2/2/2021- Emergency Cash

In accordance with the snow emergency policy and the City’s declared Snow Emergency on 2/1/2021 and 2/2/2021:

if you reported to work on the above dates and
it is your normal day of work

DOA Celebrates Black History Month

If employees have any questions, comments or concerns regarding DOA’s efforts to advance racial equity, please contact us at 215.863.5300 or [email protected].

Review/Update your contact information in OnePhilly

Make time today to review and/or update your contact information by logging on to Oracle Self Service (OnePhilly).

Deferred Compensation Workshops

February 11th

12:00 PM

Deferred Comp: An Overview

A review on the features available in the Deferred Comp Plan. The support, education, and guidance that Deferred Comp can provide to you.

February 16th

12:00 PM

Woman & Retirement

The special considerations impacting women as the move into and live in retirement.

February 17th

12:00 PM

Debt Management

The best practices to manage and control your debt. We will cover different types of debt and how they can impact you.

February 18th

12:00 PM

Investing 101

An overview of the basic building blocks of investing including investment concepts involved with Deferred Comp.

February 23rd

12:00 PM

Managing Your Deferred Comp

A walk through of www.philly457.com and the online tools available to support members

February 24th

12:00 PM

Preparing for & Living in Retirement

An overview of what you need to know as you prepare to retire from the City of Philadelphia. The options you have with Deferred Comp in retirement and how to continue the relationship.

February 25th

12:00 PM

Deferred Comp: Getting Started

An overview of the Philadelphia Deferred Comp plan. We will cover how to enroll, what your options are, and the benefits that the plan offers.

March 2nd

12:00 PM

Young Investors

Unique considerations for younger members of deferred comp and how to engage with your retirement goals.

March 3rd

12:00 PM

Managing your Money

A review of the basics of money management including Cash flows and Assets.

March 4th

12:00 PM

Roth

March 9th

12:00 PM

Woman & Retirement

The special considerations impacting women as the move into and live in retirement.

March 10th

12:00 PM

Debt Management

The best practices to manage and control your debt. We will cover different types of debt and how they can impact you.

March 11th

12:00 PM

Deferred Comp: An Overview

A review on the features available in the Deferred Comp Plan. The support, education, and guidance that Deferred Comp can provide to you.

March 16th

12:00 PM

Managing Your Deferred Comp

A walk through of www.philly457.com and the online tools available to support members

March 17th

12:00 PM

Investing 101

An overview of the basic building blocks of investing including investment concepts involved with Deferred Comp.

March 18th

12:00 PM

Preparing for & Living in Retirement

An overview of what you need to know as you prepare to retire from the City of Philadelphia. The options you have with Deferred Comp in retirement and how to continue the relationship.

March 23rd

12:00 PM

Social Security

In this presentation, we'll focus on the Social Security rules you should know and discuss how to incorporate Social Security income into your retirement income plan.

March 25th

12:00 PM

Healthcare

In this presentation, you'll learn about what Health Care can cost in retirement, what Medicare does and doesn't cover, and how you can plan for those costs.

Friday, February 5, 2021

TSA Security Directive

Federal law now requires wearing a mask at all times in and on the airport and failure to comply may result in removal and denial of re-entry.
Refusing to wear a mask in or on the airport is a violation of federal law; individuals may be subject to penalties under federal law.
The airport must require masks and enforce the wearing of them in the facility.

Continue doing what we have been doing:

Virtual meetings
Working remotely as much as possible (only come into the office when necessary)
Keep in contact with your supervisor for updates
Physical distancing (6 feet) in common areas:
1. Vehicles – see the Division of Aviation Safe Work Playbook for updates to cleaning guidelines, vehicle occupancy and sign-in sheet procedures.
Employee health screenings including temperature checks, as needed
1. Stay home when you are sick (send sick employees’ home)
2. Thermometers should be requested by supervisors from CSS (warehouse)
Staggered or rotating shifts when possible
Personal responsibility for keeping workspace clean
Wash your hands, do not touch your face and no shaking hands
Alternative and flexible work schedules when possible
Break rooms and pantries remain CLOSED for sit-down dining
Always wear proper PPE (everyone MUST wear a mask)

Remember the 3W’s: Wear a mask, Watch your distance, Wash your hands!

DOA Celebrates Black History Month

Black History Game Days – February 11 and 25, 12 p.m.

Thurs-yay! Water Cooler Conversations allow employees to take a mid-day break, socialize with each other, reconnect and relieve some stress!

Poetry Excerpts & Favorite Quote Readings – Due February 12

Share a poem excerpt or quote from your favorite black poet or cultural icon! DOA employees can submit their self-recorded clips (One minute or less in duration) using the following directions:

If filming at home:

Prop your cell phone on your laptop keyboard or against your computer monitor horizontally.

Select video on your phone’s camera function.

Hit record and recite your favorite poem excerpt or quote.

When the (maximum) one-minute video is complete, email it to [email protected].

If filming at the airport, all individuals involved in the filming must wear PPE and practice the six-foot social distancing rule.

Please submit your video clip to [email protected] by Friday, February 12th. Once submitted, clips will be shared via social media and our website!

Book Club – February 16 and 26

If you are interested in facilitating the virtual check-in and/or the brown bag lunch/book discussion, please contact [email protected].

DOA Cookbook – Submit by February 17

Please submit recipes and descriptions to [email protected] by Wednesday, February 17. We look forward to receiving your submissions!

To keep the celebration going beyond February, submissions that were not selected for BHM will be shared on our soon-to-be-launched Racial Equity MyPHL page.

One on One with Chellie Cameron and Black Leaders in Aviation - Throughout February

Employee Highlights – Throughout February

Help Us Spread the Word

Positive news is often overlooked in times of crisis, but we know there are good stories to be told. Do you know of any PHL employees who have gone out of their way to help someone in need or make someone smile during this difficult time? Help us spread the word of the good things happening at PHL. Send your examples to [email protected]. We’ll choose some of the best stories to promote in articles in the PHL online newsroom and employee newsletter and in social media posts.

Wednesday, January 27, 2021

NEW HR MANAGER

Your 2020 W-2 is online as of Monday, January 25 in OnePhilly!

Visit HR Department Resources on the intranet to access these helpful guides:

W-2 Access instructional postcard
OnePhilly Navigation Guide and FAQ
OnePhilly Mobile Login Instructions

For login assistance contact: [email protected].

The Philadelphia Employees’ Combined Campaign – EXTENDED THROUGH JANUARY 31, 2021

ONLINE GIVING INSTRUCTIONS

REMEMBER: pledge forms MUST be emailed in to [email protected]

Need Help With Your Online Pledge?

Virtual assistance is available online:

Tuesdays & Thursdays

10AM-2PM

Zoom Link: https://us02web.zoom.us/j/3088609485

Use the link anytime between 10am-2pm Tuesday or Thursday during the campaign for live online assistance making an online pledge or completing an electronic pledge form.

For help with logins, pledges made, or past contributions: [email protected]

Help Us Spread the Word

Positive news is often overlooked in times of crisis, but we know there are good stories to be told. Do you know of any PHL employees who have gone out of their way to help someone in need or make someone smile during this difficult time? Help us spread the word of the good things happening at PHL. Send your examples to [email protected]. We’ll choose some of the best stories to promote in articles in the PHL online newsroom and employee newsletter and in social media posts.

Friday, January 22, 2021

SEPTA Employee Fare Program Transitions to Key Card

Hudson News will be the new location to purchase discounted SEPTA fares each month.

SEPTA Key Travel Tips

Register your new Key Card within 30 days of purchase to receive the $4.95 purchase price as a credit in your Card Travel Wallet.
Register your Key Card to protect your fare in the event your Card is ever lost or stolen, by going online to https://www.septakey.org or call the SEPTA Key Customer Call Center at 1-855-567-3782.
If you ride Transit, tap your Key Card at the farebox or turnstile Validator.
If you ride Regional Rail, remember to TAP On at the platform Validator or station turnstile at the start of your trip and Tap Off at the platform Validator or station turnstile at the end of your trip.

Learn more about the SEPTA Key program by visiting https://www.septa.org/key

Your 2020 W-2 will be online Monday, January 25 in OnePhilly! (3 attachments)

Find attached:

W-2 Access instructional postcard
OnePhilly Navigation Guide and FAQ
OnePhilly Mobile Login Instructions

For login assistance contact: [email protected].

Timecard Access - Kronos Desktop Icon

When accessing timecards, please only use the Kronos icon from your desktop.

ID Badge Renewals (2 attachments)

Visit https://phl.acuityscheduling.com/schedule.php to schedule your appointment;
Click on Expiring Badge Renewal.
Select the date/time you are available.
Fill in all the requested information (Company you work for is DOA – your unit name) and Click Complete Appointment.

“Thurs-yay”, Virtual Water Cooler Conversations!

The Philadelphia Employees’ Combined Campaign – EXTENDED THROUGH JANUARY 31, 2021

ONLINE GIVING INSTRUCTIONS

REMEMBER: pledge forms MUST be emailed in to [email protected]

Need Help With Your Online Pledge?

Virtual assistance is available online:

Tuesdays & Thursdays

10AM-2PM

Zoom Link: https://us02web.zoom.us/j/3088609485

Use the link anytime between 10am-2pm Tuesday or Thursday during the campaign for live online assistance making an online pledge or completing an electronic pledge form.

For help with logins, pledges made, or past contributions: [email protected]

Help Us Spread the Word

Positive news is often overlooked in times of crisis, but we know there are good stories to be told. Do you know of any PHL employees who have gone out of their way to help someone in need or make someone smile during this difficult time? Help us spread the word of the good things happening at PHL. Send your examples to [email protected]. We’ll choose some of the best stories to promote in articles in the PHL online newsroom and employee newsletter and in social media posts.

Wednesday, January 13, 2021

EPSL & FMLA Expiration

As of December 31, 2020, Emergency Paid Sick Leave (EPSL) and FMLA+ pursuant to the Families First Coronavirus Response Act (FFCRA) has expired. Therefore, effective January 1, 2021 employees may:

Request to return to duty.
Pursuant to the City’s 7th Policy Statement, request to use other types of accrued leave and/or unpaid leave time, or Request to work from home (COVID-Offsite) with the appropriate departmental approvals.

Deferred Compensation Educational Workshop Series

January 14th & February 4th

12:00 PM

Young Investors

Unique considerations for younger members of deferred comp and how to engage with your retirement goals.

January 19th & February 9th

12:00 PM

Roth

January 20th

12:00 PM

Debt Management

The best practices to manage and control your debt. We will cover different types of debt and how they can impact you.

January 21st & February 11th

12:00 PM

Deferred Comp: An Overview

A review on the features available in the Deferred Comp Plan. The support, education, and guidance that Deferred Comp can provide to you.

January 26th

12:00 PM

Woman & Retirement

The special considerations impacting women as the move into and live in retirement.

January 27th

12:00 PM

Investing 101

An overview of the basic building blocks of investing including investment concepts involved with Deferred Comp.

January 28th

12:00 PM

Preparing for & Living in Retirement

An overview of what you need to know as you prepare to retire from the City of Philadelphia. The options you have with Deferred Comp in retirement and how to continue the relationship.

February 2nd

12:00 PM

Deferred Comp: Getting Started

An overview of the Philadelphia Deferred Comp plan. We will cover how to enroll, what your options are, and the benefits that the plan offers.

February 3rd

12:00 PM

Managing Your Deferred Comp

A walk through of www.philly457.com and the online tools available to support members

February 10th

12:00 PM

Managing your Money

A review of the basics of money management including Cash flows and Assets.

Thurs-yay, Water Cooler Conversations – Changing to bi-weekly

Although the greatest reward for completing acts of kindness is joy from within, the team member who has completed the most acts of kindness from of the list will win a prize!

Registration is required using PHL University. Link here: PHL University

Join us weekly for various activities and conversations and bring a colleague! For additional inquiries or information, please contact the HR Training and Development Unit at [email protected]

The Philadelphia Employees’ Combined Campaign – EXTENDED THROUGH JANUARY 31, 2021

ONLINE GIVING INSTRUCTIONS

REMEMBER: pledge forms MUST be emailed in to [email protected]

Need Help With Your Online Pledge?

Virtual assistance is available online:

Tuesdays & Thursdays

10AM-2PM

Zoom Link: https://us02web.zoom.us/j/3088609485

Use the link anytime between 10am-2pm Tuesday or Thursday during the campaign for live online assistance making an online pledge or completing an electronic pledge form.

For help with logins, pledges made, or past contributions: [email protected]

Tuesday, January 5, 2021

EPSL & FMLA as of Jan. 1, 2021

Tomorrow - Philly Deferred Comp – Retirement readiness webinar. REGISTER NOW!

When: Wednesday January 6, 2021

TIME: 12:00PM

Where: Virtual Webinar Open to all city Employees

Registration: https://nwfmccloc1.timetap.com/

DC33 Volunteers Needed - Snow Duty

2 days left to register and submit materials for the 1st, Thurs-Yay – Water Cooler Conversations, of 2021!

To participate, Training will need the following from you before Noon on 1/7/2020:

A baby photo of yourself between the ages of birth-2 years old (Or a picture as far back as you can find of yourself)
The title and artist of a song that you feel best describes your personality
Send both via email to the Training Unit at [email protected] as soon as possible!

Please register for Thurs-Yay, Water Cooler Conversations by clicking the following link: Log Into PHL University

Tuesday, December 29, 2020

City Closure for New Year's Day and Early Dismissal!

PHL Food & Shops Holiday Hours!

PHL Food & Shops merchants will operate with special hours on New Year's Eve and New Year's Day. See attached, PHL Shops New Year’s Operating Hours, for the New Year schedule.

Blank Employee Attendance Records (EARs) forms!

2021 Pay and Holiday Schedule!

The 2021 Pay and Holiday Schedule is attached for your convenience and can also be found on the HR Intranet page under Forms library.

Thurs-yay! Water Cooler Conversations - SPREAD THE WORD – Bring a Colleague!

To participate, Training will need the following from you before 1/7/2020:

A baby photo of yourself between the ages of birth-2 years old (Or a picture as far back as you can find of yourself)
The title and artist of a song that you feel best describes your personality
Send both via email to the Training Unit at [email protected] as soon as possible!

Please register for Thurs-Yay, Water Cooler Conversations by clicking the following link: Log Into PHL University

DECEMBER 31, 2020 DEADLINES!

PHL Employee Parking Program Update: Bartram Avenue Lot Closing December 31

AL Days – December 31, 2020 Deadline

As a reminder, employees must use their carried over AL days by December 31, 2020.

Scholarship Opportunity for Working Women – Apply by December 31, 2020

The deadline to apply is December 31st. More information on this scholarship can be found here: http://chmbr.biz/PradgmSchlr2021.

The Philadelphia Employees’ Combined Campaign - now through December 31

ONLINE GIVING INSTRUCTIONS

You can find a pdf of the step-by-step online giving instructions HERE and you can find the instructional video HERE

You can also find a downloadable copy of the Contributor’s Guide and Pledge form on the giving site.

REMEMBER: pledge forms MUST be emailed in to [email protected]

Need Help With Your Online Pledge?

Virtual assistance is available online:

Tuesdays & Thursdays

10AM-2PM

Zoom Link: https://us02web.zoom.us/j/3088609485

Use the link anytime between 10am-2pm Tuesday or Thursday during the campaign for live online assistance making an online pledge or completing an electronic pledge form.

E-Mail Assistance:

For help with logins, pledges made, or past contributions: [email protected]

To submit a pledge form: [email protected]

Tuesday, December 22, 2020

Graveside Service Announcement – Lance Richardson

Please see below funeral link for details regarding graveside service arrangements for Lance Richardson – Custodial unit, occurring on:

Tuesday, December 29, 2020

10:00 AM

Ivy Hill Cemetery, 1201 Easton Rd. Philadelphia, PA 19103

Face masks and social distancing are required.

Further funeral details, obituary, photos, videos and a memorial wall are also available on the site: https://www.lyonsfs.com/memorials/lance-richardson/4462480/index.php

City’s 7th Policy Statement re: COVID-19

Another important note included in the 7th Policy Statement is that currently, all EPSL and FMLA+ is set to expire on December 31, 2020.

Questions regarding this policy may be sent to [email protected].

City Closure and Early Dismissal for Christmas

DUE TODAY - Verification of Pre-City Military Service

PHL Food & Shops Holiday Hours

PHL Food & Shops merchants will operate with special hours on Christmas Eve, Christmas Day, New Year's Eve and New Year's Day. Please see the attached PDF for the holiday schedule.

Thurs-yay! Water Cooler Conversations - SPREAD THE WORD – Bring a Colleague!

To participate, Training will need the following from you before 1/7/2020:

A baby photo of yourself between the ages of birth-2 years old (Or a picture as far back as you can find of yourself)
The title and artist of a song that you feel best describes your personality
Send both via email to the Training Unit at [email protected] as soon as possible!

Please register for Thurs-Yay, Water Cooler Conversations by clicking the following link: Log Into PHL University

END OF YEAR REMINDERS – DECEMBER 31, 2020 DEADLINES!

PHL Employee Parking Program Update: Bartram Avenue Lot Closing December 31

AL Days – December 31, 2020 Deadline

As a reminder, employees must use their carried over AL days by December 31, 2020.

Scholarship Opportunity for Working Women – Apply by December 31, 2020

The deadline to apply is December 31st. More information on this scholarship can be found here: http://chmbr.biz/PradgmSchlr2021.

The Philadelphia Employees’ Combined Campaign - now through December 31

ONLINE GIVING INSTRUCTIONS

You can find a pdf of the step-by-step online giving instructions HERE and you can find the instructional video HERE

You can also find a downloadable copy of the Contributor’s Guide and Pledge form on the giving site.

REMEMBER: pledge forms MUST be emailed in to [email protected]

Need Help With Your Online Pledge?

Virtual assistance is available online:

Tuesdays & Thursdays

10AM-2PM

Zoom Link: https://us02web.zoom.us/j/3088609485

Use the link anytime between 10am-2pm Tuesday or Thursday during the campaign for live online assistance making an online pledge or completing an electronic pledge form.

E-Mail Assistance:

For help with logins, pledges made, or past contributions: [email protected]

To submit a pledge form: [email protected]

Friday, December 18, 2020

PHL TSA Staff Spread Holiday Cheer

Do you have good news to share with the PHL community? Please send contributions to [email protected]. Your story could be featured in an upcoming email or on the PHL online newsroom.

Wednesday, December 16, 2020

Mail announcement from Administrative Services Unit

Due to the forecasted snow storm, mail pick-up and delivery will be suspended effective Wednesday, December 16 and resume on Friday, December 18, 2020, weather permitting.

Thurs-yay! Water Cooler Conversations - SPREAD THE WORD – Bring a Colleague!

A baby photo of yourself between the ages of birth-2 years old (Or a picture as far back as you can find of yourself)
The title and artist of a song that you feel best describes your personality
Send both via email to the Training Unit at [email protected] as soon as possible!

For additional inquiries or information, please contact the HR Training and Development Unit at [email protected]. Thank You!

Verification of Pre-City Military Service

Friendly reminder: DOA Human Resources is requesting that each employee with pre-City military service, submit a legible photocopy of your military service record (DD-214). Submissions are due by December 22, 2020. Interoffice or hand delivered copies should be addressed to Yvonne Howard, HR Mgr, 3rd floor D/E connector. If using email, uploads may be sent to [email protected]. For secure email submissions, it is recommended that the documents are sent using your PHL.org account. Lastly, if you have multiple DD214s, please submit all of them for your file.

If you have any additional questions, please contact Delicsha Wilds, Deputy of HR at [email protected] or send to [email protected]. Thank you in advance for your cooperation. Stay safe!

AL Days

As a reminder, employees must use their carried over AL days by December 31, 2020.

The deadline to apply is December 31st. More information on this scholarship can be found here: http://chmbr.biz/PradgmSchlr2021.

The Philadelphia Employees’ Combined Campaign now through December 31

ONLINE GIVING INSTRUCTIONS

You can find a pdf of the step-by-step online giving instructions HERE and you can find the instructional video HERE

You can also find a downloadable copy of the Contributor’s Guide and Pledge form on the giving site.

REMEMBER: pledge forms MUST be emailed in to [email protected]

Need Help With Your Online Pledge?

Virtual assistance is available online:

Tuesdays & Thursdays

10AM-2PM

Zoom Link: https://us02web.zoom.us/j/3088609485

Use the link anytime between 10am-2pm Tuesday or Thursday during the campaign for live online assistance making an online pledge or completing an electronic pledge form.

E-Mail Assistance:

For help with logins, pledges made, or past contributions: [email protected]

To submit a pledge form: [email protected]

Friday, December 11, 2020

Penn Behavioral Health Resources

NEW Nationwide Webinar & One-on-One Sessions Available Now!

Please follow the two (2) quick steps below to be scheduled for a 30-minute one-on-one appointment. Please note there are only 24 slots available!

Step 1: Register for the one-on-one session in PHL University by Tuesday, December 15th, 2020, by 5 PM to secure an appointment spot.

Step 2: Once you have completed registration in PHL University, please email Training at [email protected], with your preferred appointment time to meet with Nationwide.

Available hours are listed below:

December 17th, 2020

- Four (4), 30-minute slots between 9:30 AM – Noon

- Seven (7), 30-minute slots between 12:30 PM - 4:30 PM

December 18th, 2020

- Thirteen (13), 30-minute slots available between 9:30 AM - 5 PM

Once an appointment time has been assigned, you will receive a calendar invite as confirmation with the date, time, and Teams virtual link for your appointment with the Nationwide representative.

We look forward to seeing you in attendance! Thank you.

Thursday, December 10, 2020

Highlights this week!

TODAY - Fall 2020 Virtual Wellness Series

Topic: Virtual Wellness - Mindfulness (Support by Penn Behavioral Health)
Time: Dec 10, 2020 01:30 PM

To Join by Computer:

Enter the following address in your web browser: : https://us02web.zoom.us/j/86785327405?pwd=b09ZZFN5akI1aC9CeDB2RTk2b3FRUT09
Enter: Meeting ID: 867 8532 7405
ENTER: Passcode: 042089

To Join by Phone:

Dial (929) 205 - 6099
Enter Meeting ID: 867 8532 7405
Enter Passcode: 042089

Verification of Pre-City Military Service

Greetings,

If you have any additional questions, please contact Delicsha Wilds, Deputy of HR at [email protected] or send to [email protected]. Thank you in advance for your cooperation. Stay safe!

AL Days

As a reminder, employees must use their carried over AL days by December 31, 2020.

Scholarship Opportunity for Working Women – Apply Now

The deadline to apply is December 31st. More information on this scholarship can be found here: http://chmbr.biz/PradgmSchlr2021.

The Philadelphia Employees’ Combined Campaign now through December 31

ONLINE GIVING INSTRUCTIONS

You can find a pdf of the step-by-step online giving instructions HERE and you can find the instructional video HERE

You can also find a downloadable copy of the Contributor’s Guide and Pledge form on the giving site.

REMEMBER: pledge forms MUST be emailed in to [email protected]

Need Help With Your Online Pledge?

Virtual assistance is available online:

Tuesdays & Thursdays

10AM-2PM

Zoom Link: https://us02web.zoom.us/j/3088609485

Use the link anytime between 10am-2pm Tuesday or Thursday during the campaign for live online assistance making an online pledge or completing an electronic pledge form.

E-Mail Assistance:

For help with logins, pledges made, or past contributions: [email protected]

To submit a pledge form: [email protected]

Employee Recognition Ceremony and PHL/PNE P.R.I.D.E. Awards Winners!

Thank you to all who attended our first virtual Employee Recognition Ceremony on December 9, 2020.

25 Years of Service

Eugene Jastrzemski

Balis Pressley

Lawrence Jordan

Elizabeth Leon-Mendoza

Gene Mcgraw

Yvonne Howard

Adrian Stevenson

Thomas Keaveney

Bonnie Mobley

Michael Meyers

Terence Beckham

15 Years of Service

Willie Speas

Carmelo Tallarico

Malik Hodge

Roberto Ramos

Charles Davis IV

Heather Martin

Gary Marriott

Sandra Houston

Lewis Peck

Troy Brown

Rebeca Becerril

Ruth Snead

Gary Doherty

Allard Blyther

Franco Tallarico

Kevin Monteforte

Delphine Dunlap

Janet Everett-Sway

Congratulations are in order to the following employees for receiving this year’s PHL/PNE P.R.I.D.E. awards:

Roland Arrington - Custodial

Ruben DeLeon - Operations

Alec Gever – Purchasing Administration Unit

Nicole Maddox - Revenue

Heather Redfern – Public Affairs

Rebecca Rodriguez – Human Resources

Wednesday, December 9, 2020

Passing of a Colleague: Remembering Lance Richardson

Remembering Lance Richardson - Grief Support Session

Time: December 10, 2020 3:30 p.mm

To Join by Computer:

1. Enter: https://us02web.zoom.us/j/87912591080?pwd=aFhYdkxDZ0JXcldod3UrQXp3T2ZZdz09

2. Enter: Meeting ID: 879 1259 1080

3. Enter: Passcode: 926959

To Join by Phone:

1. Dial: 929 205 6099

2. Enter Meeting ID: 879 1259 1080

3. Enter Passcode: 926959

PHL Welcomes Eastern Airlines

Please direct questions to Natasa Borcanin at [email protected] or by phone at (215) 937-1200.

Friday, December 4, 2020

The Cargo City parking lot shuttle service will end December 15. The lot will remain open for employees that are able to walk to their job locations.

Wednesday, November 4, 2020

Highlights this week!

Celebrating Excellence - Employee Recognition Ceremony!

Fall 2020 Virtual Wellness Series

Here are the dates and topics for the Virtual Wellness Series:

Session 1: November 5th - Stress

Session 2: November 19th - Coping with COVID during the Holidays

Session 3: December 3rd – Mindfulness

Session 4: December 17th - Overcoming Past Traumas

Time: 1 pm - 2 pm

The Log in information is as follows:

To Join By Computer:
1. Enter the following address in your web browser: Fall 2020 Virtual Wellness Series Zoom Link For All 4 Session Dates
2. Enter: Meeting ID: 885 1844 7026
3. Enter: Passcode: 902689
To Join By Phone:
1. Dial: 929 205 6099 US (New York)
2. Enter: Meeting ID: 885 1844 7026
3. Enter: Passcode: 902689

Racial Equity Advisory Council (REAC):

If employees have any questions, comments or concerns regarding DOA’s efforts to advance racial equity, please contact us at 215.863.5300 or [email protected].

Human Resources:

Mental Health Resources

We understand that this is a challenging time for all employees. To help manage any stress you may be feeling, you have access to the following resources:

Provider

Contact

Employee Assistance Program

1-888-321-4433

ComPsych

877-912-3226 OR

Online at guidanceresources.com (WebID: CAPCares). There is also a mobile app “GuidanceNow”.

Tele-Behavioral Health

1-800-688-1911 OR

DC47 Health Advocate

1-866-799-2728

DC47 Health and Welfare Fund

215-893-3774

Re-designing the Employee Work Experience (Re-Work):

Resources for parents or guardians of children and other dependents – See City newsletter below

Reminders for Managers and Supervisors

PHL/PNE RISE Mandatory Sessions

PPE

Thermometers are available for employee’s to self- screen. Questions related to body temperature results above 100.4 degrees Fahrenheit may be forwarded to [email protected]. Questions related to thermometer allocations may be forwarded to the Re-Work committee.
Face Shields are available for Facilities staff only and can be ordered from Maximo. (Item number Z210299)
Disinfectant wipes can be ordered through Maximo. (Item number Z210298)

Thursdays with HR

Join us for “Thursdays with HR” weekly at 11:00AM via Microsoft Teams. These weekly virtual sessions provide supervisors and managers the opportunity to meet with HR (and other managers) to discuss updates and address questions you may have. Topics covered to date include: HR/Rework policies and procedures, payroll updates, Kronos training, PHL University, Q&A and many more. If you have not received a calendar invitation to join, please reach out to [email protected].

Re-Work Green Phase Guidance

Continue doing what we have been doing:

Virtual meetings
Working remotely as much as possible (only come into the office when necessary)
Keep in contact with your supervisor for updates

Physical distancing (6 feet) in common areas:

Vehicles – see the Division of Aviation Safe Work Playbook for updates to cleaning guidelines, vehicle occupancy and sign-in sheet procedures.

Employee health screenings including temperature checks, as needed

Stay home when you are sick (send sick employees’ home)

Thermometers should be requested by supervisors from CSS (warehouse)

Staggered or rotating shifts when possible

Personal responsibility for keeping workspace clean

Wash your hands, do not touch your face and no shaking hands

Alternative and flexible work schedules when possible

Break rooms and pantries remain CLOSED for sit-down dining

Always wear proper PPE (everyone MUST wear a mask)

COVID-19 Resources:

City’s COVID-19 homepage: phila.gov/covid-19
COVID-19 resources translated into multiple languages
Greater Philadelphia Coronavirus Helpline: 1 (800) 722-7112
Residents can text COVIDPHL to 888-777 to get updates sent to their phones
Find out more about testing for COVID-19
City service updates
Health and safety
Food access
Housing and utilities
Other resources

Tuesday, November 3, 2020

The below message is being shared on behalf of James Engler, Chief of Staff with the Office of the Mayor:

Election Assistance

Election Day is Tuesday 11/3

Also, remember that all employees must follow the City’s political activity rules and practice social distancing.

Practice Social Distancing

Wear a mask to prevent the spread of COVID-19
Stay at least 6 feet away from other people.
Wash hands or use hand sanitizer
Visit the Department of Public Health’s COVID-19 site for additional information

Political Activity Rules

This two-page handout and quick reference guide should answer most questions.
Additional guidance about what City employees are permitted to do on Election Day on personal time is here.
Check out the Social Media Guide to learn how the City’s political activity rules apply on social media.
Review the Board of Ethics Regulation 8, which explains the Home Rule Charter’s restrictions on political activity and contains many examples of permissible and prohibited behavior.
City Employees reassigned to the City Commissioners are not permitted to engage in volunteer/personal political activity (such as phone banking for a presidential candidate) starting October 24 through November 3 (and beyond if the reassignment runs past Election Day). Visit the Board of Ethics website for more information.
Questions? Contact the Board of Ethics ([email protected]), Sarah Stevenson ([email protected]), or Krystle Baker ([email protected]).

Thursday, October 29, 2020

If you do have a problem, please let the Helpdesk know how you log into the network:

Scenario 1: Local to PHL (Logs into computer at PHL or PNE)

Scenario 2: No VPN (Logs into computer and uses Office 365 applications)

Scenario 3: VPN (Logs into computer and logs into VPN)

If an in-person visit to the Helpdesk is required, please coordinate with the Helpdesk staff prior to arriving at IP1 suite 300. Masks are mandatory.

Wednesday, October 28, 2020

Managers: Please share with your non-desk workers.

Division of Aviation Updates: October 28, 2020

Highlights this week!

Political Activity Rules

Celebrating Excellence - Employee Recognition Ceremony!

READYEmployee Alerts

Fall 2020 Virtual Wellness Series

Here are the dates and topics for the Virtual Wellness Series:

Session 1: November 5th - Stress

Session 2: November 19th - Coping with COVID during the Holidays

Session 3: December 3rd – Mindfulness

Session 4: December 17th - Overcoming Past Traumas

Time: 1 pm - 2 pm

The Log in information is as follows:

To Join By Computer:
1. Enter the following address in your web browser: Fall 2020 Virtual Wellness Series Zoom Link For All 4 Session Dates
2. Enter: Meeting ID: 885 1844 7026
3. Enter: Passcode: 902689
To Join By Phone:
1. Dial: 929 205 6099 US (New York)
2. Enter: Meeting ID: 885 1844 7026
3. Enter: Passcode: 902689

Racial Equity Advisory Council (REAC):

If employees have any questions, comments or concerns regarding DOA’s efforts to advance racial equity, please contact us at 215.863.5300 or [email protected].

Human Resources:

Mental Health Resources

We understand that this is a challenging time for all employees. To help manage any stress you may be feeling, you have access to the following resources:

Provider

Contact

Employee Assistance Program

1-888-321-4433

ComPsych

877-912-3226 OR

Online at guidanceresources.com (WebID: CAPCares). There is also a mobile app “GuidanceNow”.

Tele-Behavioral Health

1-800-688-1911 OR

DC47 Health Advocate

1-866-799-2728

DC47 Health and Welfare Fund

215-893-3774

Re-designing the Employee Work Experience (Re-Work):

Resources for parents or guardians of children and other dependents – See City newsletter below

Reminders for Managers and Supervisors

PPE

Thermometers are available for employee’s to self- screen. Questions related to body temperature results above 100.4 degrees Fahrenheit may be forwarded to [email protected]. Questions related to thermometer allocations may be forwarded to the Re-Work committee.
Face Shields are available for Facilities staff only and can be ordered from Maximo. (Item number Z210299)
Disinfectant wipes can be ordered through Maximo. (Item number Z210298)

Thursdays with HR

Join us for “Thursdays with HR” weekly at 11:00AM via Microsoft Teams. These weekly virtual sessions provide supervisors and managers the opportunity to meet with HR (and other managers) to discuss updates and address questions you may have. Topics covered to date include: HR/Rework policies and procedures, payroll updates, Kronos training, PHL University, Q&A and many more. If you have not received a calendar invitation to join, please reach out to [email protected].

Re-Work Green Phase Guidance

Continue doing what we have been doing:

Virtual meetings
Working remotely as much as possible (only come into the office when necessary)
Keep in contact with your supervisor for updates

Physical distancing (6 feet) in common areas:

Vehicles – see the Division of Aviation Safe Work Playbook for updates to cleaning guidelines, vehicle occupancy and sign-in sheet procedures.

Employee health screenings including temperature checks, as needed

Stay home when you are sick (send sick employees’ home)

Thermometers should be requested by supervisors from CSS (warehouse)

Staggered or rotating shifts when possible

Personal responsibility for keeping workspace clean

Wash your hands, do not touch your face and no shaking hands

Alternative and flexible work schedules when possible

Break rooms and pantries remain CLOSED for sit-down dining

Always wear proper PPE (everyone MUST wear a mask)

COVID-19 Resources:

City’s COVID-19 homepage: phila.gov/covid-19
COVID-19 resources translated into multiple languages
Greater Philadelphia Coronavirus Helpline: 1 (800) 722-7112
Residents can text COVIDPHL to 888-777 to get updates sent to their phones
Find out more about testing for COVID-19
City service updates
Health and safety
Food access
Housing and utilities
Other resources

The following message was sent to all employees from the City of Philadelphia on October 26, 2020:

A close up of a sign
Description automatically generated

Important Notice for Employees Reassigned to City Commissioners

Office of the Chief Integrity Officer and the Board of Ethics

Questions? Contact: [email protected]

LEARN MORE ABOUT POLITICAL ACTIVITY RULES FOR TEMPORARY ASSIGNMENTS

Volunteer to assist with the Philadelphia Employees’ Combined Campaign

Questions? Contact: [email protected]

LEARN MORE ABOUT THE COMBINED CAMPAIGN

Attend an Election-Related Stress Management Session

Department of Behavioral Health and Intellectual disAbility Services

Multiple sessions available

Thursday, October 29 | 1-2 p.m.: Register here.
Wednesday, November 4 | noon-1 p.m.: Register here.
Wednesday, November 4 | 2-3 p.m.: Register here.

COVID-19 Cases Rising Dramatically

Philadelphia Department of Public Health

Wear a mask whenever you're around people who don't live in your household.
Keep at least six feet from people who don't live in your household.
Wash your hands often.
Get tested if you're experiencing symptoms or have been exposed to someone with COVID-19.

LEARN MORE ABOUT THE CITY’S RESPONSE TO COVID-19

New Guidance from the Board of Ethics for Election Day Activity

The Board of Ethics recently issued the following guidance to executive branch employees acting on personal time.

May I serve as a certified poll watcher for a candidate or campaign? NO
May I volunteer for a non-partisan election protection effort? YES, but not coordinated with a campaign or party.
May I distribute literature supporting a non-local candidate at a polling place on Election Day? YES, except Police Department employees, and you must observe all other state and City rules.

Read the full board opinion here. More information is available on the Board of Ethics quick reference website.

Additional Political Activity Guidance for City Employees

Review this two-page handout to identify what key political activity rules apply to you.
Want to know how the rules will apply to a particular political activity you would like to participate in? Visit the Ethics Board’s quick reference website.
Check out the Social Media Guide to learn how the City’s political activity rules apply on social media.
Review Regulation 8, which explains the Home Rule Charter’s restrictions on political activity and contains many examples of permissible and prohibited behavior.
Attend one of the Board of Ethics’ interactive, online trainings on political activity. Sign up for a session.
While it is not permissible for City employees to serve on an election board, City employees may be detailed to support and assist the work of the Office of the City Commissioners. To review political activity restrictions that apply to these detailed employees, please review this opinion and the quick reference guide on page 5 of the opinion.

Still have questions? Contact the Board of Ethics at [email protected].

Stay Updated: COVID-19 News and Information

COVID-19 website

We’re updating our website, phila.gov/COVID-19, daily. Use it to get the latest news, find out what the City is doing, learn how to prevent infection, and more.

Text alerts

TEXT COVIDPHL TO 888-777

Greater Philadelphia Coronavirus Helpline

Have questions about symptoms and risk of the COVID-19 coronavirus? Call the 24/7 helpline to talk to a medical professional.

CALL 800-722-7112

Employee Resources

Access Centers

LEARN MORE ABOUT ACCESS CENTERS

City Learning Management System

ACCESS THE LMS

City Intranet

CHECK OUT THE INTRANET

Submit something to the citywide newsletter

Tuesday, October 27, 2020

Good Afternoon Division of Aviation family,

Join the Conversation

By Computer:

1. Enter the following link in your browser:

https://us02web.zoom.us/j/89206343870?pwd=cHBEcUhnMGFzUm1hVDlMck0xcHpkdz09

2. Enter Meeting ID: 892 0634 3870

By Phone:

1. Call in using the following number: (929) 205 - 6099

2. Enter Meeting ID: 892 0634 3870

Additionally, below are several resources that all DOA employees have access to:

Provider

Contact

Employee Assistance Program

1-888-321-4433

ComPsych

877-912-3226 OR

Online at guidanceresources.com (WebID: CAPCares). There is also a mobile app “GuidanceNow”.

Tele-Behavioral Health

1-800-688-1911 OR

DC47 Health Advocate

1-866-799-2728

DC47 Health and Welfare Fund

215-893-3774

Stay safe and take care of yourselves and your loved ones,

Chellie

Monday, October 26, 2020

Managers: Please share with your non-desk workers.

Division of Aviation Updates: October 26, 2020

The below message is being shared from James Engler, Chief of Staff with the Office of the Mayor:

DBHIDS Sessions:

Session 1 (link forthcoming)
Event Title: Pre-election – Managing Election-Related Stress
Date/time: Thursday, Oct 29th / Time: 1:00 – 2:00 PM

Sessions 2 & 3 (links forthcoming)
Event Title: Post-election – Managing Election-Related Stress
Date/time: Wednesday Nov. 4th / Time: 12:00 – 1:00 & 2:00 – 3:00 PM

Ladipo Sessions (up to 250 people each session):

Pre-election workshop - Monday, October 26, from 12:00 – 1:30 PM, linked HERE
Post-election workshop - Monday, November 9, from 12:00 – 1:30 PM, linked HERE

Wednesday, October 21, 2020

Managers: Please share with your non-desk workers.

Division of Aviation Updates: October 21, 2020

Highlights this week!

TOMORROW! Breast Cancer Awareness Virtual Conference 2020

LINK to Join Event- Breast Cancer Awareness 2020

Flu Clinic

You can't see the flu coming, but you can be prepared! Getting your flu shot reduces your chances of getting sick and lessens your symptoms if you do get the flu.

Racial Equity Advisory Council (REAC):

If employees have any questions, comments or concerns regarding DOA’s efforts to advance racial equity, please contact us at 215.863.5300 or [email protected].

Human Resources:

Mental Health Resources

We understand that this is a challenging time for all employees. To help manage any stress you may be feeling, you have access to the following resources:

Provider

Contact

Employee Assistance Program

1-888-321-4433

ComPsych

877-912-3226 OR

Online at guidanceresources.com (WebID: CAPCares). There is also a mobile app “GuidanceNow”.

Tele-Behavioral Health

1-800-688-1911 OR

DC47 Health Advocate

1-866-799-2728

DC47 Health and Welfare Fund

215-893-3774

Re-designing the Employee Work Experience (Re-Work):

Resources for parents or guardians of children and other dependents – See City newsletter below

Reminders for Managers and Supervisors

PPE

Thermometers are available for employee’s to self- screen. Questions related to body temperature results above 100.4 degrees Fahrenheit may be forwarded to [email protected]. Questions related to thermometer allocations may be forwarded to the Re-Work committee.
Face Shields are available for Facilities staff only and can be ordered from Maximo. (Item number Z210299)
Disinfectant wipes can be ordered through Maximo. (Item number Z210298)

Thursdays with HR

Join us for “Thursdays with HR” weekly at 11:00AM via Microsoft Teams. These weekly virtual sessions provide supervisors and managers the opportunity to meet with HR (and other managers) to discuss updates and address questions you may have. Topics covered to date include: HR/Rework policies and procedures, payroll updates, Kronos training, PHL University, Q&A and many more. If you have not received a calendar invitation to join, please reach out to [email protected].

Re-Work Green Phase Guidance

Continue doing what we have been doing:

Virtual meetings
Working remotely as much as possible (only come into the office when necessary)
Keep in contact with your supervisor for updates

Physical distancing (6 feet) in common areas:

Vehicles – see the Division of Aviation Safe Work Playbook for updates to cleaning guidelines, vehicle occupancy and sign-in sheet procedures.

Employee health screenings including temperature checks, as needed

Stay home when you are sick (send sick employees’ home)

Thermometers should be requested by supervisors from CSS (warehouse)

Staggered or rotating shifts when possible

Personal responsibility for keeping workspace clean

Wash your hands, do not touch your face and no shaking hands

Alternative and flexible work schedules when possible

Break rooms and pantries remain CLOSED for sit-down dining

Always wear proper PPE (everyone MUST wear a mask)

COVID-19 Resources:

City’s COVID-19 homepage: phila.gov/covid-19
COVID-19 resources translated into multiple languages
Greater Philadelphia Coronavirus Helpline: 1 (800) 722-7112
Residents can text COVIDPHL to 888-777 to get updates sent to their phones
Find out more about testing for COVID-19
City service updates
Health and safety
Food access
Housing and utilities
Other resources

The following message was sent to all employees from the City of Philadelphia on October 19, 2020:

A close up of a sign
Description automatically generated

October 19

Women of Color City Resource Group Meeting

Office of Diversity, Equity, and Inclusion

October 23 | 1 - 2 p.m.

Questions? Contact: [email protected]

REGISTER FOR THIS MEETING

Political Activity Guidance for City Employees

Review this two-page handout to identify what key political activity rules apply to you.
Want to know how the rules will apply to a particular political activity you would like to participate in? Visit the Ethics Board’s quick reference website.
Check out the Social Media Guide to learn how the City’s political activity rules apply on social media.
Review Regulation 8, which explains the Home Rule Charter’s restrictions on political activity and contains many examples of permissible and prohibited behavior.
Attend one of the Board of Ethics’ interactive, online trainings on political activity. Sign up for a session.
While it is not permissible for City employees to serve on an election board, City employees may be detailed to support and assist the work of the Office of the City Commissioners. To review political activity restrictions that apply to these detailed employees, please review this opinion and the quick reference guide on page 5 of the opinion.

Still have questions? Contact the Board of Ethics at [email protected].

Stay Updated: COVID-19 News and Information

COVID-19 website

We’re updating our website, phila.gov/COVID-19, daily. Use it to get the latest news, find out what the City is doing, learn how to prevent infection, and more.

Text alerts

TEXT COVIDPHL TO 888-777

Greater Philadelphia Coronavirus Helpline

Have questions about symptoms and risk of the COVID-19 coronavirus? Call the 24/7 helpline to talk to a medical professional.

CALL 800-722-7112

Employee Resources

Access Centers

LEARN MORE ABOUT ACCESS CENTERS

City Learning Management System

ACCESS THE LMS

City Intranet

CHECK OUT THE INTRANET

Submit something to the citywide newsletter

Friday, October 16, 2020

Managers: Please share with your non-desk workers.

Division of Aviation Updates: October 16, 2020

PHL Mask Compliance Policy Update: Informational Palm Card Distribution

Badged airport workers who receive 2 warnings will be issued a notice of violation resulting in a $75 fine.
Division of Aviation employees who receive 2 warnings will be placed through City of Philadelphia disciplinary protocols, resulting in a one-day suspension.

Thank you for helping PHL stay healthy and safe.

This arrangement is for November SEPTA passes. Details for December and beyond are currently being developed and will be announced as soon as they are finalized.

Thursday, October 15, 2020

Managers: Please print for your non-desk workers.

Division of Aviation Updates: October 15, 2020

Election Day Volunteer Opportunity – 725 Rovers needed!

Rover duties include:

1. Help open and close polls

2. Ensuring voters are at the right polling location

3. Polling place line control

4. Providing voters COVID-19 PPE materials including, but not limited to sanitizer and face masks

5. Assist Poll workers to report Poll issues to central headquarters

Managerial approval is required. Please complete the survey link found here if you are interested.

Employees selected to help with election operations support will receive:

Paid regular time or overtime, depending on the hours assigned (if the employee is eligible for overtime compensation - cash or comp time). Employees do not need to use their own time (i.e., vacation, AL) to volunteer so long as their reassignment to support the primary is approved by their department;
Mileage reimbursement (where applicable); and
The pleasure of helping the City Commissioners’ Office run a smooth and effective election!

What do employees need to participate?

Managerial Approval
Additional requirements according to the selected role, such as car, driver’s license, proof of registration and car insurance
Attendance at a virtual training session

Please note that the Philadelphia Board of Ethics has approved this non-partisan opportunity.

Information from the Mayor’s Office of Public Engagement

Wednesday, October 14, 2020

Managers: Please print for your non-desk workers.

Division of Aviation Updates: October 14, 2020

Highlights this week!

Ends tomorrow! Re-Work Survey

There is still time to submit your feedback on the employee survey closing tomorrow, Thursday, October 15. Thanking you in advance for your time. Be well and stay safe!

SURVEY LINK: https://www.surveymonkey.com/r/BTD2LLD

One week remaining - Parking Permit Registration

Next Week! Breast Cancer Awareness Virtual Conference 2020

Racial Equity Advisory Council (REAC):

If employees have any questions, comments or concerns regarding DOA’s efforts to advance racial equity, please contact us at 215.863.5300 or [email protected].

Human Resources:

Mental Health Resources

We understand that this is a challenging time for all employees. To help manage any stress you may be feeling, you have access to the following resources:

Provider

Contact

Employee Assistance Program

1-888-321-4433

ComPsych

877-912-3226 OR

Online at guidanceresources.com (WebID: CAPCares). There is also a mobile app “GuidanceNow”.

Tele-Behavioral Health

1-800-688-1911 OR

DC47 Health Advocate

1-866-799-2728

DC47 Health and Welfare Fund

215-893-3774

Re-designing the Employee Work Experience (Re-Work):

Resources for parents or guardians of children and other dependents – See City newsletter below

Reminders for Managers and Supervisors

PPE

Thermometers are available for employee’s to self- screen. Questions related to body temperature results above 100.4 degrees Fahrenheit may be forwarded to [email protected]. Questions related to thermometer allocations may be forwarded to the Re-Work committee.
Face Shields are available for Facilities staff only and can be ordered from Maximo. (Item number Z210299)
Disinfectant wipes can be ordered through Maximo. (Item number Z210298)

Thursdays with HR

Join us for “Thursdays with HR” weekly at 11:00AM via Microsoft Teams. These weekly virtual sessions provide supervisors and managers the opportunity to meet with HR (and other managers) to discuss updates and address questions you may have. Topics covered to date include: HR/Rework policies and procedures, payroll updates, Kronos training, PHL University, Q&A and many more. If you have not received a calendar invitation to join, please reach out to [email protected].

Re-Work Green Phase Guidance

Continue doing what we have been doing:

Virtual meetings
Working remotely as much as possible (only come into the office when necessary)
Keep in contact with your supervisor for updates

Physical distancing (6 feet) in common areas

Vehicles – see the Division of Aviation Safe Work Playbook for updates to cleaning guidelines, vehicle occupancy and sign-in sheet procedures.

Employee health screenings including temperature checks, as needed

Stay home when you are sick (send sick employees’ home)

Thermometers should be requested by supervisors from CSS (warehouse)

Staggered or rotating shifts when possible

Personal responsibility for keeping workspace clean

Wash your hands, do not touch your face and no shaking hands

Alternative and flexible work schedules when possible

Break rooms and pantries remain CLOSED for sit-down dining

Always wear proper PPE (everyone MUST wear a mask)

COVID-19 Resources:

City’s COVID-19 homepage: phila.gov/covid-19
COVID-19 resources translated into multiple languages
Greater Philadelphia Coronavirus Helpline: 1 (800) 722-7112
Residents can text COVIDPHL to 888-777 to get updates sent to their phones
Find out more about testing for COVID-19
City service updates
Health and safety
Food access
Housing and utilities
Other resources

The following message was sent to all employees from the City of Philadelphia on October 12, 2020:

A close up of a sign
Description automatically generated

October 12

Philly Reading Coaches is Seeking Volunteers and Enrolling K-3 Students

Office of Children and Families

Questions? Contact: [email protected]

LEARN MORE ABOUT PHILLY READING COACHES

Online Collaboration with Microsoft Teams

Office of Innovation & Technology

October 27 at 10 a.m. | October 29 at 2 p.m.

Questions? Contact: [email protected]

SIGN UP FOR A TRAINING SESSION HERE

News to Share With Your Friends, Family, and Neighbors

Do you know a community-based organization in Philadelphia engaged in reforming the criminal justice system? The city is now offering microgrants to qualifying community-based organizations to carry-out this important work. Learn more about the criminal justice reform microgrants.
The CCCC Philadelphia COVID Response Corps is accepting applications for a paid AmeriCorps service year opportunity for anyone looking to help reduce the impact of COVID-19 in Philadelphia through contact tracing, isolation and quarantine efforts. This program is a partnership with the Department of Public Health and the National Nurse-Led Care Consortium, pending funding from PennServe. Learn more about the COVID Response Corps.

Political Activity Guidance for City Employees

Review this two-page handout to identify what key political activity rules apply to you.
Want to know how the rules will apply to a particular political activity you would like to participate in? Visit the Ethics Board’s quick reference website.
Check out the Social Media Guide to learn how the City’s political activity rules apply on social media.
Review Regulation 8, which explains the Home Rule Charter’s restrictions on political activity and contains many examples of permissible and prohibited behavior.
Attend one of the Board of Ethics’ interactive, online trainings on political activity. Sign up for a session.
While it is not permissible for City employees to serve on an election board, City employees may be detailed to support and assist the work of the Office of the City Commissioners. To review political activity restrictions that apply to these detailed employees, please review this opinion and the quick reference guide on page 5 of the opinion.

Still have questions? Contact the Board of Ethics at [email protected].

Stay Updated: COVID-19 News and Information

COVID-19 website

We’re updating our website, phila.gov/COVID-19, daily. Use it to get the latest news, find out what the City is doing, learn how to prevent infection, and more.

Text alerts

TEXT COVIDPHL TO 888-777

Greater Philadelphia Coronavirus Helpline

Have questions about symptoms and risk of the COVID-19 coronavirus? Call the 24/7 helpline to talk to a medical professional.

CALL 800-722-7112

Employee Resources

Access Centers

LEARN MORE ABOUT ACCESS CENTERS

City Learning Management System

ACCESS THE LMS

City Intranet

CHECK OUT THE INTRANET

Submit something to the citywide newsletter

Friday, October 9, 2020

Managers: Please print for your non-desk workers.

Division of Aviation Updates: October 9, 2020

Highlights this week!

Re-Work

Survey

There is still time to complete the Rework employee survey, closing on Thursday, October 15. Thanking you in advance for taking a few moments to give us your feedback. Be well and stay safe!

SURVEY LINK: https://www.surveymonkey.com/r/BTD2LLD

Break Rooms

Friendly reminder that break rooms and pantries remain CLOSED for sit-down dining.

Parking Permit Registration OPEN NOW!

The Division of Aviation has developed a new parking permit system for all parking lot areas at PHL. Therefore, as of October 5, 2020, each eligible parking card applicant will be required to submit their permit application via the intranet. The application process will be open from October 5th through October 23rd. If you would like assistance with the application process, training will be provided during Thursdays with HR on October 8th and October 15th. For additional questions or assistance, please contact [email protected].

Breast Cancer Awareness Virtual Conference 2020

Policy Update: 6th City Policy Statement re: COVID-19

Social Media Policy

Racial Equity Advisory Council (REAC):

If employees have any questions, comments or concerns regarding DOA’s efforts to advance racial equity, please contact us at 215.863.5300 or [email protected].

Human Resources:

Mental Health Resources

We understand that this is a challenging time for all employees. To help manage any stress you may be feeling, you have access to the following resources:

Provider

Contact

Employee Assistance Program

1-888-321-4433

ComPsych

877-912-3226 OR

Online at guidanceresources.com (WebID: CAPCares). There is also a mobile app “GuidanceNow”.

Tele-Behavioral Health

1-800-688-1911 OR

DC47 Health Advocate

1-866-799-2728

DC47 Health and Welfare Fund

215-893-3774

Re-designing the Employee Work Experience (Re-Work):

Resources for parents or guardians of children and other dependents – see City newsletter below.

Reminders for Managers and Supervisors

PPE

Thermometers are available for employee’s to self- screen. Questions related to body temperature results above 100.4 degrees Fahrenheit may be forwarded to [email protected]. Questions related to thermometer allocations may be forwarded to the Re-Work committee.

Face Shields are available for Facilities staff only and can be ordered from Maximo. (Item number Z210299)

Disinfectant wipes can be ordered through Maximo. (Item number Z210298)

Thursdays with HR

Join us for “Thursdays with HR” weekly at 11:00AM via Microsoft Teams. These weekly virtual sessions provide supervisors and managers the opportunity to meet with HR (and other managers) to discuss updates and address questions you may have. Topics covered to date include: HR/Rework policies and procedures, payroll updates, Kronos training, PHL University, Q&A and many more. If you have not received a calendar invitation to join, please reach out to [email protected].

Re-Work Green Phase Guidance

Continue doing what we have been doing:

Virtual meetings
Working remotely as much as possible (only come into the office when necessary)
Keep in contact with your supervisor for updates

Physical distancing (6 feet) in common areas

Vehicles – see the Division of Aviation Safe Work Playbook for updates to cleaning guidelines, vehicle occupancy and sign-in sheet procedures.

Employee health screenings including temperature checks, as needed

Stay home when you are sick (send sick employees’ home)

Thermometers should be requested by supervisors from CSS (warehouse)

Staggered or rotating shifts when possible

Personal responsibility for keeping workspace clean

Wash your hands, do not touch your face and no shaking hands

Alternative and flexible work schedules when possible

Break rooms and pantries remain CLOSED for sit-down dining

Always wear proper PPE (everyone MUST wear a mask)

COVID-19 Resources:

City’s COVID-19 homepage: phila.gov/covid-19
COVID-19 resources translated into multiple languages
Greater Philadelphia Coronavirus Helpline: 1 (800) 722-7112
Residents can text COVIDPHL to 888-777 to get updates sent to their phones
Find out more about testing for COVID-19
City service updates
Health and safety
Food access
Housing and utilities
Other resources

The following message was sent to all employees from the City of Philadelphia on October 5, 2020:

A close up of a sign
Description automatically generated

October 5

PHLConnectED Webinar Sessions

Mayor’s Office of Education and Office of Innovation & Technology

Multiple sessions available

Questions? Contact: [email protected]

SIGN UP FOR A PHLCONNECTED WEBINAR

Satellite Election Offices Open

Philadelphia City Commissioners

LEARN MORE ABOUT SATELLITE ELECTION OFFICES

MaskUpPHL Murals Unveiling

Mural Arts

Latinx Heroes - Julia DeBurgos School at 4th Street and West Lehigh Avenue
Marian Anderson - Marian Anderson Recreation Center at 740 South 17th Street
Herman Wrice - 612 North 33rd Street

LEARN MORE ABOUT THE COLLABORATION

Political Activity Guidance for City Employees

Review this two-page handout to identify what key political activity rules apply to you.
Want to know how the rules will apply to a particular political activity you would like to participate in? Visit the Ethics Board’s quick reference website.
Check out the Social Media Guide to learn how the City’s political activity rules apply on social media.
Review Regulation 8, which explains the Home Rule Charter’s restrictions on political activity and contains many examples of permissible and prohibited behavior.
Attend one of the Board of Ethics’ interactive, online trainings on political activity. Sign up for a session.
While it is not permissible for City employees to serve on an election board, City employees may be detailed to support and assist the work of the Office of the City Commissioners. To review political activity restrictions that apply to these detailed employees, please review this opinion and the quick reference guide on page 5 of the opinion.

Still have questions? Contact the Board of Ethics at [email protected].

Stay Updated: COVID-19 News and Information

COVID-19 website

We’re updating our website, phila.gov/COVID-19, daily. Use it to get the latest news, find out what the City is doing, learn how to prevent infection, and more.

Text alerts

TEXT COVIDPHL TO 888-777

Greater Philadelphia Coronavirus Helpline

Have questions about symptoms and risk of the COVID-19 coronavirus? Call the 24/7 helpline to talk to a medical professional.

CALL 800-722-7112

Employee Resources

Access Centers

LEARN MORE ABOUT ACCESS CENTERS

City Learning Management System

ACCESS THE LMS

City Intranet

CHECK OUT THE INTRANET

Submit something to the citywide newsletter

Friday, October 2, 2020

Division of Aviation Updates: October 2, 2020

Volunteers Needed for Overtime

please see the attached notice.

please see the attached form.

Thursday, October 1, 2020

Managers: Please print for your non-desk workers.

Division of Aviation Updates: October 1, 2020

Racial Equity Advisory Council (REAC):

If employees have any questions, comments or concerns regarding DOA’s efforts to advance racial equity, please contact us at 215.863.5300 or [email protected].

Human Resources:

Deferred Compensation - October Workshops

Date

Time

Work Shop Title

Workshop Description

Registration

October 1, 2020

12:00 PM

Investing 101

An overview of the basic building blocks of investing including investment concepts involved with Deferred Comp.

October 6, 2020

12:00 PM

Woman & Retirement

The special considerations impacting women as the move into and live in retirement.

October 7, 2020

12:00 PM

Roth

October 8, 2020

12:00 PM

Education Planning

A Comprehensive overview of saving and paying for higher education costs specific to PA residence.

October 13, 2020

12:00 PM

Deferred Comp: An Overview

A review on the features available in the Deferred Comp Plan. The support, education, and guidance that Deferred Comp can provide to you.

October 15, 2020

12:00 PM

Preparing for & Living in Retirement

An overview of what you need to know as you prepare to retire from the City of Philadelphia. The options you have with Deferred Comp in retirement and how to continue the relationship.

October 20, 2020

12:00 PM

Young Investors

Unique considerations for younger members of deferred comp and how to engage with your retirement goals.

October 21, 2020

12:00 PM

Debt Management

The best practices to manage and control your debt. We will cover different types of debt and how they can impact you.

October 22, 2020

12:00 PM

Managing Your Deferred Comp

A walk through of www.philly457.com and the online tools available to support members

If you cannot attend any of the above dates/times, please find attached, the Deferred compensation online scheduler flyer for your convenience.

Mental Health Resources

We understand that this is a challenging time for all employees. To help manage any stress you may be feeling, you have access to the following resources:

Provider

Contact

Employee Assistance Program

1-888-321-4433

ComPsych

877-912-3226 OR

Online at guidanceresources.com (WebID: CAPCares). There is also a mobile app “GuidanceNow”.

Tele-Behavioral Health

1-800-688-1911 OR

DC47 Health Advocate

1-866-799-2728

DC47 Health and Welfare Fund

215-893-3774

Re-designing the Employee Work Experience (Re-Work):

Re-Work Survey opens TODAY!

As a result:

policies were formulated with consideration to health screenings, physical distancing, cleaning protocols, vehicle usage and shared workspaces
communication avenues were created to convey and distribute updates, policies, and resources regularly (i.e. Thursdays with HR)
meetings were conducted with division heads to determine the specific needs for their units
staggered and rotating shifts were implemented based on operational needs
break rooms were closed for dining and meeting room capacity was reduced to regulate physical distancing
masks, hand sanitizer, plexiglass shields and signage/decals were purchased and distributed for employee safety
equipment was provided to those working offsite

The focus now is to follow-up with you so that we may understand (1) what is working and (2) what else may be needed as we continue to work through the pandemic and upcoming season.

The survey will close on Thursday, October 15. Thanking you in advance for taking a few moments to give us your feedback. Be well and stay safe!

SURVEY LINK: https://www.surveymonkey.com/r/BTD2LLD

Parking Permit Registration OPEN NOW!

The Division of Aviation has developed a new parking permit system for all parking lot areas at PHL. Therefore, as of October 5, 2020, each eligible parking card applicant will be required to submit their permit application via the intranet. The application process will be open from October 5th through October 23rd. If you would like assistance with the application process, training will be provided during Thursdays with HR on October 8th and October 15th. For additional questions or assistance, please contact [email protected].

Resources for parents or guardians of children and other dependents

Access Center Enrollment for students K-6 – 46 additional sites added!

To learn more about how to register and how the centers work, please visit https://www.phila.gov/programs/access-centers/.

Access Centers provide childcare support for families without other options. Don't qualify for this program? You may be eligible for PHLConnectEd.

PHLConnectedED for students K-12

Reminders for Managers and Supervisors

PPE

Thermometers are available for employee’s to self- screen. Questions related to body temperature results above 100.4 degrees Fahrenheit may be forwarded to [email protected]. Questions related to thermometer allocations may be forwarded to the Re-Work committee.

Face Shields are available for Facilities staff only and can be ordered from Maximo. (Item number Z210299)

Disinfectant wipes can be ordered through Maximo. (Item number Z210298)

Thursdays with HR

Join us for “Thursdays with HR” weekly at 11:00AM via Microsoft Teams. These weekly virtual sessions provide supervisors and managers the opportunity to meet with HR (and other managers) to discuss updates and address questions you may have. Topics covered to date include: HR/Rework policies and procedures, payroll updates, Kronos training, PHL University, Q&A and many more. If you have not received a calendar invitation to join, please reach out to [email protected].

Re-Work Green Phase Guidance

Continue doing what we have been doing:

Virtual meetings
Working remotely as much as possible (only come into the office when necessary)
Keep in contact with your supervisor for updates

Physical distancing (6 feet) in common areas

Vehicles – see the Division of Aviation Safe Work Playbook for updates to cleaning guidelines, vehicle occupancy and sign-in sheet procedures.

Employee health screenings including temperature checks, as needed

Stay home when you are sick (send sick employees’ home)

Thermometers should be requested by supervisors from CSS (warehouse)

Staggered or rotating shifts when possible

Personal responsibility for keeping workspace clean

Wash your hands, do not touch your face and no shaking hands

Alternative and flexible work schedules when possible

Break rooms and pantries remain CLOSED for sit-down dining

Always wear proper PPE (everyone MUST wear a mask)

COVID-19 Resources:

City’s COVID-19 homepage: phila.gov/covid-19
COVID-19 resources translated into multiple languages
Greater Philadelphia Coronavirus Helpline: 1 (800) 722-7112
Residents can text COVIDPHL to 888-777 to get updates sent to their phones
Find out more about testing for COVID-19
City service updates
Health and safety
Food access
Housing and utilities
Other resources

The following message was sent to all employees from the City of Philadelphia on September 28, 2020:

A close up of a sign
Description automatically generated

September 28

Streets Department Launches Interactive Map to Track Trash and Recycling Collections

Streets Department

Map Launches: October 1

Questions? Contact: [email protected] and [email protected]

LEARN MORE ABOUT PICKUPPHL

Innovation Fund 2020 Grant Cycle

Office of Innovation & Technology | Innovation Management Team

Initial Submission Deadline: October 2 | 5 p.m.

Questions? Contact: [email protected]

LEARN MORE ABOUT INNOVATION FUND 2020

Network of Neighbors Responding to Violence Virtual Info Session

Department of Behavioral Health and Intellectual disAbility Services

October 13 | 2 - 4 p.m.

Questions? Contact: [email protected]

LEARN MORE AND REGISTER FOR VIRTUAL EVENT

Complete the Census TODAY!

Philly Counts

Questions? Contact: [email protected]

FILL OUT THE 2020 CENSUS

Political Activity Guidance for City Employees

Review this two-page handout to identify what key political activity rules apply to you.
Want to know how the rules will apply to a particular political activity you would like to participate in? Visit the Ethics Board’s quick reference website.
Check out the Social Media Guide to learn how the City’s political activity rules apply on social media.
Review Regulation 8, which explains the Home Rule Charter’s restrictions on political activity and contains many examples of permissible and prohibited behavior.
Attend one of the Board of Ethics’ interactive, online trainings on political activity. Sign up for a session.
While it is not permissible for City employees to serve on an election board, City employees may be detailed to support and assist the work of the Office of the City Commissioners. To review political activity restrictions that apply to these detailed employees, please review this opinion and the quick reference guide on page 5 of the opinion.

Still have questions? Contact the Board of Ethics at [email protected].

News to Share with Your Friends, Family, and Neighbors

The CCCC Philadelphia COVID Response Corps is accepting applications for a paid AmeriCorps service year opportunity for anyone looking to help reduce the impact of COVID-19 in Philadelphia through contact tracing, isolation, and quarantine efforts. This program is a partnership with the Department of Public Health and the National Nurse-Led Care Consortium, pending funding from PennServe. Learn more about the COVID Response Corps.
September is Sickle Cell Awareness Month. Encourage your friends and family members to be a part of this national effort to increase awareness about the need for research and treatment for sickle cell disease and sickle cell trait. Learn about volunteer opportunities and other ways to get involved. Learn more about Sickle Cell Awareness Month.

Stay Updated: COVID-19 News and Information

COVID-19 website

We’re updating our website, phila.gov/COVID-19, daily. Use it to get the latest news, find out what the City is doing, learn how to prevent infection, and more.

Text alerts

TEXT COVIDPHL TO 888-777

Greater Philadelphia Coronavirus Helpline

Have questions about symptoms and risk of the COVID-19 coronavirus? Call the 24/7 helpline to talk to a medical professional.

CALL 800-722-7112

Employee Resources

Increase of Formal Bidding Threshold and New Contracting Types

Micro Purchases (under $34,000)
Small Order Purchases (up to $75,000)
Local Business Purchases (less than $100,000 for a certified local business entity)

Access Centers

LEARN MORE ABOUT ACCESS CENTERS

City Learning Management System

ACCESS THE LMS

City Intranet

CHECK OUT THE INTRANET

Submit something to the citywide newsletter

Thursday, September 24, 2020

Managers: Please print for your non-desk workers.

Division of Aviation Updates: September 24, 2020

Volunteers Needed – Pre-and Post-Election project

Project details:

DATES: October 2, 2020 to mid-November (or when project ends)

WORK HOURS: 11 am - 7 pm Monday to Thursday, and 9 am - 5 pm on Friday (with overtime opportunities)

LOCATIONS: Satellite sites throughout the city

Management approval to work for this project is required to participate.

If interested, please complete the attached form, obtain your manager's approval, and return the form via email to [email protected] before September 29, 2020.

Requests will be evaluated, and employees notified of the determination by October 1, 2020.

Additionally, if selected, this will be your assignment for the duration of the project, including 2 hours of required training scheduled for October 2, 2020.

We appreciate your consideration. If you have any questions, please contact Yvonne Howard at (215) 937-5503.

HR Reminder:

We understand that this is a challenging time for all employees. To help manage any stress you may be feeling, you have access to the following resources:

Provider

Contact

Employee Assistance Program

1-888-321-4433

ComPsych

877-912-3226 OR

Online at guidanceresources.com (WebID: CAPCares). There is also a mobile app “GuidanceNow”.

Tele-Behavioral Health

1-800-688-1911 OR

DC47 Health Advocate

1-866-799-2728

DC47 Health and Welfare Fund

215-893-3774

Re-designing the Employee Work Experience (Re-Work) Update:

Coming October 1st! Re-Work Survey

At the time of our initial survey in May, the Re-Work committee’s focus was to gain your feedback to determine:

guidelines for employees continued work during the pandemic
the necessary equipment for those working from home
the necessary PPE to ensure a safe environment for those returning to work
any scheduling, commuting and specific hardships

As a result:

policies were formulated with consideration to health screenings, physical distancing, cleaning protocols, vehicle usage and shared workspaces
communication avenues were created to convey and distribute updates, policies, and resources regularly (i.e. Thursdays with HR)
meetings were conducted with division heads to determine the specific needs for their units
staggered and rotating shifts were implemented based on operational needs
break rooms were closed for dining and meeting room capacity was reduced to regulate physical distancing
masks, hand sanitizer, plexiglass shields and signage/decals were purchased and distributed for employee safety
equipment was provided to those working offsite

The survey will open on Thursday, October 1 and close Thursday, October 15. Thanking you in advance for taking a few moments to give us your feedback. Be well and stay safe!

Resources for parents or guardians of children and other dependents

Access Center Enrollment for students K-6 – 46 additional sites added!

Access Centers provide Philadelphia’s most vulnerable students with a safe place for digital learning when caregivers work outside the home and have no childcare supports. Registration is required.

Who is eligible

Caregivers of Philadelphia students can register for an Access Center if:

•The children are entering kindergarten through sixth grade.

•Caregivers are working outside the home and cannot provide supervision, or are not able to afford childcare and need childcare for five days.

How to register

Access Centers are not drop-in centers. You must register your child to attend this program. To express interest in registering your child:

Fill out the Access Center registration interest form online, or call (215) 709-5366 Monday through Friday from 8 a.m. to 6 p.m.

Note: They are responding to a high volume of registration requests. Requests are processed in the order received. You only need to submit one request per child.

To learn more about how to register and how the centers work, please visit https://www.phila.gov/programs/access-centers/.

Access Centers provide childcare support for families without other options. Don't qualify for this program? You may be eligible for PHLConnectEd.

PHLConnectedED for students K-12

Re-Work Reminders

Managers and Supervisors,

Face Shields are available for Facilities staff only and can be ordered from Maximo. (Item number Z210299)

Disinfectant wipes can be ordered through Maximo. (Item number Z210298)

COVID-19 Resources

City’s COVID-19 homepage: phila.gov/covid-19.
COVID-19 resources translated into multiple languages.
Greater Philadelphia Coronavirus Helpline: 1 (800) 722-7112.
Residents can text COVIDPHL to 888-777 to get updates sent to their phones.
Find out more about testing for COVID-19.
City service updates
Health and safety
Food access
Housing and utilities
Other resources

Re-Work Green Phase Guidance

What the Green Phase means for Division of Aviation Employees:

Continue doing what we have been doing
1. Virtual meetings
2. Working remotely as much as possible (only come into the office when necessary)
3. Keep in contact with your supervisor for updates
Staggered or rotating shifts when possible
Alternative and flexible work schedules when possible
Employee health screenings including temperature checks, as needed
1. Stay home when you are sick (send sick employees’ home)
2. Thermometers should be requested by supervisors from CSS (warehouse)
Physical distancing (6 feet) in common areas
1. Vehicles – see the Division of Aviation Safe Work Playbook for updates to cleaning guidelines, vehicle occupancy and sign-in sheet procedures.
Always wear proper PPE (everyone MUST wear a mask)
Personal responsibility for keeping workspace clean
Wash your hands, do not touch your face and no shaking hands
Break rooms and pantries remain CLOSED for sit-down dining

The following message was sent to all employees from the City of Philadelphia on September 21, 2020:

A close up of a sign
Description automatically generated

September 21

Sign Up for Political Activity Training Today

Chief Integrity Officer and the Board of Ethics

Questions: Contact [email protected]

SIGN UP FOR POLITICAL ACTIVITY TRAINING

Last Call: Apply for VISTA Team Members

Intent to Apply Deadline: Thursday, September 24

Questions? Contact:[email protected]

LEARN MORE AND APPLY FOR VISTA

Fraud, Waste, and Abuse Awareness – COVID Recovery

Inspector General and Chief Integrity Officer

Questions? Contact: [email protected]

LEARN MORE ABOUT REPORTING WRONGDOING

Help Spread the Word About PHLConnectED

Mayor’s Office of Education and Office of Innovation & Technology

Access will be available to families through June 2022

Help us spread the word about #PHLConnectED–a free internet option for eligible K – 12 Families.

Questions? Call: 2-1-1 or email [email protected]

LEARN MORE ABOUT PHLCONNECTED

Parks & Rec @ Home

Philadelphia Parks & Recreation

Questions? Contact: [email protected]

LEARN MORE ABOUT PARKS & REC @ HOME

Complete the Census TODAY!

Philly Counts

Deadline: Wednesday, September 30

Questions? Contact: [email protected]

FILL OUT THE 2020 CENSUS

Stay Updated: COVID-19 News and Information

COVID-19 website

We’re updating our website, phila.gov/COVID-19, daily. Use it to get the latest news, find out what the City is doing, learn how to prevent infection, and more.

Text alerts

TEXT COVIDPHL TO 888-777

Greater Philadelphia Coronavirus Helpline

Have questions about symptoms and risk of the COVID-19 coronavirus? Call the 24/7 helpline to talk to a medical professional.

CALL 800-722-7112

Employee Resources

Access Centers

LEARN MORE ABOUT ACCESS CENTERS

City Learning Management System

ACCESS THE LMS

City Intranet

CHECK OUT THE INTRANET

Submit something to the citywide newsletter

Friday, September 18, 2020

Managers: Please print for your non-desk workers.

Division of Aviation Updates: September 18, 2020

This arrangement is for October SEPTA passes only. Details for November and beyond are currently being developed and will be announced as soon as they are finalized.

Thursday, September 17, 2020

Managers: Please print for your non-desk workers.

Division of Aviation Updates: September 17, 2020

HR Updates:

Please be advised there has been an update to the Political Activity Regulation (8) – please see the resource guide.
We understand that this is a challenging time for all employees. To help manage any stress you may be feeling, you have access to the following resources:

Provider

Contact

Employee Assistance Program

1-888-321-4433

ComPsych

877-912-3226 OR

Online at guidanceresources.com (WebID: CAPCares). There is also a mobile app “GuidanceNow”.

Tele-Behavioral Health

1-800-688-1911 OR

DC47 Health Advocate

1-866-799-2728

DC47 Health and Welfare Fund

215-893-3774

Division of Aviation Racial Equity Survey:

If you have any questions, please contact us at 215.863.5300 or [email protected].

Re-designing the Employee Work Experience (Re-Work) Update:

Resources for parents or guardians of children and other dependents

Access Center Enrollment

Access Centers provide Philadelphia’s most vulnerable students with a safe place for digital learning when caregivers work outside the home and have no childcare supports. Registration is required.

The staff at these centers:

•Supervise students during digital learning time.

•Provide meals.

•Run activities.

Access Centers are:

•Designed to serve our most vulnerable children.

•Available by registration only. Access Centers are not drop-in sites.

•Free of charge.

•Open to Philadelphia students entering kindergarten through sixth grade.

•Located throughout the city.

The City is partnering with community-based organizations to offer these services during COVID-19.

To learn more about how to register and how the centers work, please visit https://www.phila.gov/programs/access-centers/.

Re-Work Reminders

Managers and Supervisors,

Face Shields are available for Facilities staff only and can be ordered from Maximo. (Item number Z210299)

Disinfectant wipes can be ordered through Maximo. (Item number Z210298)

COVID-19 Resources

City’s COVID-19 homepage: phila.gov/covid-19.
COVID-19 resources translated into multiple languages.
Greater Philadelphia Coronavirus Helpline: 1 (800) 722-7112.
Residents can text COVIDPHL to 888-777 to get updates sent to their phones.
Find out more about testing for COVID-19.
City service updates
Health and safety
Food access
Housing and utilities
Other resources

Re-Work Green Phase Guidance

What the Green Phase means for Division of Aviation Employees:

Continue doing what we have been doing
1. Virtual meetings
2. Working remotely as much as possible (only come into the office when necessary)
3. Keep in contact with your supervisor for updates
Staggered or rotating shifts when possible
Alternative and flexible work schedules when possible
Employee health screenings including temperature checks, as needed
1. Stay home when you are sick (send sick employees’ home)
2. Thermometers should be requested by supervisors from CSS (warehouse)
Physical distancing (6 feet) in common areas
1. Vehicles – see the Division of Aviation Safe Work Playbook for updates to cleaning guidelines, vehicle occupancy and sign-in sheet procedures.
Always wear proper PPE (everyone MUST wear a mask)
Personal responsibility for keeping workspace clean
Wash your hands, do not touch your face and no shaking hands
Break rooms and pantries remain CLOSED for sit-down dining

Tuesday, September 15, 2020

Managers: Please print for your non-desk workers.

Division of Aviation Updates: September 15, 2020

The following message is sent on behalf of the Racial Equity Committee:

If you have any questions, please contact us at 215.863.5300 or [email protected].

The following message was sent to all employees from the City of Philadelphia on September 14, 2020:

September 14

The Color of Us: A Virtual Family Festival

Office of Immigrant Affairs

Wednesday, September 16 | 5 - 6:15 p.m.

Questions? Contact: [email protected]

VIEW EVENT DETAILS

Help Philly Reduce Traffic Deaths

Office of Transportation, Infrastructure & Sustainability (OTIS)

Questions? Contact: [email protected]

SIGN UP TO PARTICIPATE

Complete the Census TODAY!

Philly Counts

Deadline: Wednesday, September 30

Questions? Contact: [email protected]

FILL OUT THE 2020 CENSUS

News to Share With Your Friends, Family, and Neighbors

The 2020 funding round of the Philadelphia Food Justice Initiative is now open. Led by the Philadelphia Department of Public Health’s Division of Chronic Disease and Injury Prevention, also known as Get Healthy Philly, and Reinvestment Fund, the initiative welcomes ideas and projects from any applicant that wants to build food justice in Philadelphia and embodies a health justice vision. Learn more and apply.
B. PHL is Philly's free three-day innovation virtual-hybrid celebration of inspiration and connection, meant to highlight the innovation happening in our region. The festival will focus on response, recovery, diversity, equity, inclusion, and change with celebrity speakers including Issa Rae, Nick Offerman, Pitbull, and M. Night Shyamalan. If you plan to attend during work hours please request supervisor approval. Learn more and register for the festival.

Stay Updated: COVID-19 News and Information

COVID-19 website

We’re updating our website, phila.gov/COVID-19, daily. Use it to get the latest news, find out what the City is doing, learn how to prevent infection, and more.

Text alerts

TEXT COVIDPHL TO 888-777

Greater Philadelphia Coronavirus Helpline

Have questions about symptoms and risk of the COVID-19 coronavirus? Call the 24/7 helpline to talk to a medical professional.

CALL 800-722-7112

Employee Resources

Back-to-school and childcare options

There are childcare openings across Philadelphia for school age children. Subsidized childcare is also available for the school day. Please contact the ELRC at 1-888-461-KIDS (5437) for more information.
PHLpreK, the City’s free quality pre-K program is enrolling for the 2020-2021 school year at 130+ childcare centers throughout the city. There is still time to enroll. View the list of PHLpreK centers with openings.
Access Centers are opening to serve the City’s most vulnerable children while fully-digital learning is in place, providing eligible K–6 students with a safe, supervised environment. 77 Access Centers will be located at Parks & Recreation, Free Library, and Office of Children and Families Out-of-School time network sites. Prior registration is required and site capacity is limited to adhere to health and safety guidelines. Learn more about Access Centers.

City Learning Management System

ACCESS THE LMS

City Intranet

CHECK OUT THE INTRANET

Submit something to the citywide newsletter

Thursday, September 10, 2020

Managers: Please print for your non-desk workers.

Division of Aviation Updates: September 10, 2020

Division of Aviation Racial Equity Survey

DOA Racial Equity Survey link: https://www.surveymonkey.com/r/GCXXPRQ

HR Updates:

The City has decided not to defer employee social security tax withholding in accordance with the recent Presidential memorandum. Recent guidance from the United States Treasury clarified that any deferral is optional for employers. Due to the uncertainty regarding whether employees would ultimately have to repay these taxes, and the administrative burden of allowing employees to opt in or out, the City has decided not participate in this program.

We are pleased to share that Pension Life to Date (LTD) Balances are now available to view on your online Paystubs. Please see, save and share the attached flyer provided by OnePhilly.

Virtual Meetings available! Please see, save and share the attached flyer provided by Deferred Compensation.

Division of Aviation Racial Equity Survey:

The survey opens today, September 10, and closes on September 17. If you have any questions, please contact us at 215.863.5300 or [email protected].

Re-designing the Employee Work Experience (Re-Work) Update:

Resources for parents or guardians of children and other dependents

Access Center Enrollment

Access Centers provide Philadelphia’s most vulnerable students with a safe place for digital learning when caregivers work outside the home and have no childcare supports. Registration is required.

The staff at these centers:

•Supervise students during digital learning time.

•Provide meals.

•Run activities.

Access Centers are:

•Designed to serve our most vulnerable children.

•Available by registration only. Access Centers are not drop-in sites.

•Free of charge.

•Open to Philadelphia students entering kindergarten through sixth grade.

•Located throughout the city.

The City is partnering with community-based organizations to offer these services during COVID-19.

To learn more about how to register and how the centers work, please visit https://www.phila.gov/programs/access-centers/.

Re-Work Reminders

Managers and Supervisors,

Face Shields are available for Facilities staff only and can be ordered from Maximo. (Item number Z210299)

Disinfectant wipes can be ordered through Maximo. (Item number Z210298)

COVID-19 Resources

City’s COVID-19 homepage: phila.gov/covid-19.
COVID-19 resources translated into multiple languages.
Greater Philadelphia Coronavirus Helpline: 1 (800) 722-7112.
Residents can text COVIDPHL to 888-777 to get updates sent to their phones.
Find out more about testing for COVID-19
City service updates
Health and safety
Food access
Housing and utilities
Other resources

Re-Work Green Phase Guidance

What the Green Phase means for Division of Aviation Employees:

Continue doing what we have been doing
1. Virtual meetings
2. Working remotely as much as possible (only come into the office when necessary)
3. Keep in contact with your supervisor for updates
Staggered or rotating shifts when possible
Alternative and flexible work schedules when possible
Employee health screenings including temperature checks, as needed
1. Stay home when you are sick (send sick employees’ home)
2. Thermometers should be requested by supervisors from CSS (warehouse)
Physical distancing (6 feet) in common areas
1. Vehicles – see the Division of Aviation Safe Work Playbook for updates to cleaning guidelines, vehicle occupancy and sign-in sheet procedures.
Always wear proper PPE (everyone MUST wear a mask)
Personal responsibility for keeping workspace clean
Wash your hands, do not touch your face and no shaking hands
Break rooms and pantries remain CLOSED for sit-down dining

Thursday, September 3, 2020

Managers: Please print for your non-desk workers.

Division of Aviation Updates: September 3, 2020

HR Updates

Deferred Compensation

We are also available to do virtual 1on1 appointments- please click this link to book your meeting .Any questions please do not hesitate to ask.

Thank you and be safe!

DateTimeWorkshop TitleWorkshop DescriptionRegistration

9-3-2012 PMManaging your MoneyA review of the basics of money management including cash flows and assets.Sign Up Here

9-8-2012 PMDeferred Comp: An OverviewA review on the features available in the Deferred Comp Plan. The support, education, and guidance that Deferred Comp can provide to you.Sign Up Here

9-10-2012 PMYoung InvestorsUnique considerations for younger members of deferred comp and how to engage with your retirement goals.Sign Up Here

9-15-20

12 PM

HealthcareIn this presentation, you'll learn about what Health Care can cost in retirement, what Medicare does and doesn't cover, and how you can plan for those costs.Sign Up Here

The following is sent on behalf of the Division of Aviation’s Re-designing the Employee Work Experience (Re-Work) Committee:

Resources for parents or guardians of children and other dependents

Access Center Enrollment

Access Centers provide Philadelphia’s most vulnerable students with a safe place for digital learning when caregivers work outside the home and have no childcare supports. Registration is required.

The staff at these centers:

•Supervise students during digital learning time.

•Provide meals.

•Run activities.

Access Centers are:

•Designed to serve our most vulnerable children.

•Available by registration only. Access Centers are not drop-in sites.

•Free of charge.

•Open to Philadelphia students entering kindergarten through sixth grade.

•Located throughout the city.

The City is partnering with community-based organizations to offer these services during COVID-19.

To learn more about how to register and how the centers work, please visit https://www.phila.gov/programs/access-centers/.

Re-Work Reminders

Managers and Supervisors,

Thermometers are available for employee’s to self- screen. Questions related to body temperature results above 100.4 degrees Fahrenheit may be forwarded to [email protected]. Questions related to thermometer allocations may be forwarded to the Re-Work committee.
Face Shields are available for Facilities staff only and can be ordered from Maximo. (Item number Z210299)
Disinfectant wipes can be ordered through Maximo. (Item number Z210298)

COVID-19 Resources

City’s COVID-19 homepage: phila.gov/covid-19.
COVID-19 resources translated into multiple languages.
Greater Philadelphia Coronavirus Helpline: 1 (800) 722-7112.
Residents can text COVIDPHL to 888-777 to get updates sent to their phones.
Find out more about testing for COVID-19.
City service updates
Health and safety
Food access
Housing and utilities
Other resources

Re-Work Green Phase Guidance

What the Green Phase means for Division of Aviation Employees:

Continue doing what we have been doing
1. Virtual meetings
2. Working remotely as much as possible (only come into the office when necessary)
3. Keep in contact with your supervisor for updates
Staggered or rotating shifts when possible
Alternative and flexible work schedules when possible
Employee health screenings including temperature checks, as needed
1. Stay home when you are sick (send sick employees’ home)
2. Thermometers should be requested by supervisors from CSS (warehouse)
Physical distancing (6 feet) in common areas
1. Vehicles – see the Division of Aviation Safe Work Playbook for updates to cleaning guidelines, vehicle occupancy and sign-in sheet procedures.
Always wear proper PPE (everyone MUST wear a mask)
Personal responsibility for keeping workspace clean
Wash your hands, do not touch your face and no shaking hands
Break rooms and pantries remain CLOSED for sit-down dining

The following Employee Newsletter was sent to all City employees by the City of Philadelphia on 8/31/2020:

Supporting local businesses—6,000 times

Department of Commerce

Attend the Mayor’s Day of Service Recognition virtual award ceremony

Mayor's Office of Civic Engagement and Volunteer Service

Tuesday, September 29 | 6 - 7 p.m.

Questions? Contact: [email protected]

REGISTER FOR THE ONLINE AWARDS

Your Voice Matters, Your Vote Matters, YOU Matter!

Department of Behavioral Health

Wednesday, September 16 | 1 - 2:30 p.m.

Questions? Contact: [email protected]

SIGN UP TO HELP GET OUT THE VOTE

Complete the census TODAY!

Philly Counts

Deadline: Wednesday, September 30

Questions? Contact: [email protected]

FILL OUT THE 2020 CENSUS

Stay Updated: COVID-19 News and Information

COVID-19 website

We’re updating our website, phila.gov/COVID-19, daily. Use it to get the latest news, find out what the City is doing, learn how to prevent infection, and more.

Text alerts

TEXT COVIDPHL TO 888-777

Greater Philadelphia Coronavirus Helpline

Have questions about symptoms and risk of the COVID-19 coronavirus? Call the 24/7 helpline to talk to a medical professional.

CALL 800-722-7112

Employee Resources

City Learning Management System

ACCESS THE LMS

City Intranet

CHECK OUT THE INTRANET

Thursday, August 27, 2020

Managers: Please print for your non-desk workers.

Division of Aviation Updates: August 27, 2020

PHL Employee Parking Program Update

Free garage parking for all Airport employees will continue until November 1, 2020. All Airport garages will be open. Employees are encouraged to take advantage of he free garage parking program.

While there is no limit to how long employees can park in the garage, employees who anticipate a stay of 24 hours or more are encouraged to park in the employee parking lot.

Wednesday, August 26, 2020

Managers: Please print for your non-desk workers.

Division of Aviation Updates: August 26, 2020

The following updates are sent on behalf of the Division of Aviation’s Re-designing the Employee Work Experience (Re-Work) Committee:

Resources for parents or guardians of children and other dependents

City Survey

The survey is now open through August 31.

Access Center Enrollment

Access Centers provide Philadelphia’s most vulnerable students with a safe place for digital learning when caregivers work outside the home and have no childcare supports. Registration is required.

The staff at these centers:

•Supervise students during digital learning time.

•Provide meals.

•Run activities.

Access Centers are:

•Designed to serve our most vulnerable children.

•Available by registration only. Access Centers are not drop-in sites.

•Free of charge.

•Open to Philadelphia students entering kindergarten through sixth grade.

•Located throughout the city.

The City is partnering with community-based organizations to offer these services during COVID-19.

To learn more about how to register and how the centers work, please visit https://www.phila.gov/programs/access-centers/.

Re-Work Reminders

Managers and Supervisors,

Face Shields are available for Facilities staff only and can be ordered from Maximo. (Item number Z210299)

Disinfectant wipes can be ordered through Maximo. (Item number Z210298)

COVID-19 Resources

City’s COVID-19 homepage: phila.gov/covid-19.
COVID-19 resources translated into multiple languages.
Greater Philadelphia Coronavirus Helpline: 1 (800) 722-7112.
Residents can text COVIDPHL to 888-777 to get updates sent to their phones.
Find out more about testing for COVID-19.
City service updates
Health and safety
Food access
Housing and utilities
Other resources

Re-Work Green Phase Guidance

What the Green Phase means for Division of Aviation Employees:

Continue doing what we have been doing
1. Virtual meetings
2. Working remotely as much as possible (only come into the office when necessary)
3. Keep in contact with your supervisor for updates
Staggered or rotating shifts when possible
Alternative and flexible work schedules when possible
Employee health screenings including temperature checks, as needed
1. Stay home when you are sick (send sick employees’ home)
2. Thermometers should be requested by supervisors from CSS (warehouse)
Physical distancing (6 feet) in common areas
1. Vehicles – see the Division of Aviation Safe Work Playbook for updates to cleaning guidelines, vehicle occupancy and sign-in sheet procedures.
Always wear proper PPE (everyone MUST wear a mask)
Personal responsibility for keeping workspace clean
Wash your hands, do not touch your face and no shaking hands
Break rooms and pantries remain CLOSED for sit-down dining

The following Employee Newsletter was sent to all City employees by the City of Philadelphia on 8/24/2020:

August 24

Employee caregiver survey

Office of the Chief Administrative Officer

Complete by Monday, August 31

TAKE THE CAREGIVER SURVEY

Parks & Recreation saves summer for kids

Parks & Recreation

Complete the census TODAY

Philly Counts 2020

Deadline: Wednesday, September 30

Questions? Contact: [email protected]

FILL OUT THE 2020 CENSUS

Free Library’s outdoor Mutual Aid Fair

Free Library of Philadelphia

Tuesday, August 25 | 11 a.m. - 3 p.m.

Shakespeare Park, Parkway Central Library apron, 1901 Vine St.

Questions? Contact: [email protected], 215-TALK-FLP (825-5357)

LEARN MORE ABOUT MUTUAL AID FAIR

Virtual town hall: Suffrage. Race. Power. Black Women Unerased.

Philadelphia Commission for Women

Wednesday, August 26 | 11 a.m. - 12:30 p.m.

Questions? Contact: [email protected], 215-683-8269

REGISTER FOR THE VIRTUAL EVENT

Apply for VISTA team members

Mayor’s Office of Civic Engagement and Volunteer Service

Intent to Apply due Thursday, September 24

Questions? Contact: [email protected]

GET MORE DETAILS AND SUBMIT INTENT FORM

Stay Updated: COVID-19 News and Information

COVID-19 website

We’re updating our website, phila.gov/COVID-19, daily. Use it to get the latest news, find out what the City is doing, learn how to prevent infection, and more.

Text alerts

TEXT COVIDPHL TO 888-777

Greater Philadelphia Coronavirus Helpline

Have questions about symptoms and risk of the COVID-19 coronavirus? Call the 24/7 helpline to talk to a medical professional.

CALL 800-722-7112

Employee Resources

City Learning Management System

ACCESS THE LMS

City Intranet

CHECK OUT THE INTRANET

Submit something to the citywide newsletter

Wednesday, August 19, 2020

Managers: Please print for your non-desk workers.

Division of Aviation Updates: August 19, 2020

The following message and reminders are from the Division of Aviation’s Re-designing the Employee Work (Re-Work) Committee:

As of now the City’s policy is as follows:

Childcare – At present, Division of Aviation employees are not permitted to bring children to Airport facilities.

Be well and stay safe,

Re-Work Committee

[email protected]

COVID-19 Resources

City’s COVID-19 homepage: phila.gov/covid-19.
COVID-19 resources translated into multiple languages.
Greater Philadelphia Coronavirus Helpline: 1 (800) 722-7112.
Residents can text COVIDPHL to 888-777 to get updates sent to their phones.
Find out more about testing for COVID-19.
City service updates
Health and safety
Food access
Housing and utilities
Other resources

Re-Work Reminders

Managers and Supervisors,

Face Shields are available for Facilities staff only and can be ordered from Maximo. (Item number Z210299)

Disinfectant wipes can be ordered through Maximo. (Item number Z210298)

What the Green Phase means for Division of Aviation Employees:

Continue doing what we have been doing
1. Virtual meetings
2. Working remotely as much as possible (only come into the office when necessary)
3. Keep in contact with your supervisor for updates
Staggered or rotating shifts when possible
Alternative and flexible work schedules when possible
Employee health screenings including temperature checks, as needed
1. Stay home when you are sick (send sick employees’ home)
2. Thermometers should be requested by supervisors from CSS (warehouse)
Physical distancing (6 feet) in common areas
1. Vehicles – see the Division of Aviation Safe Work Playbook (link below) for updates to cleaning guidelines, vehicle occupancy and sign-in sheet procedures.
Always wear proper PPE (everyone MUST wear a mask)
Personal responsibility for keeping workspace clean
Wash your hands, do not touch your face and no shaking hands
Break rooms and pantries remain CLOSED for sit-down dining

If you have any additional questions please contact: Sheila Trueheart, Deputy CAO or Delicsha Wilds, Deputy of HR at [email protected] .

Thursday, August 13, 2020

Managers: Please print for your non-desk workers.

Division of Aviation Updates: August 13, 2020

The following message is from the Administrative Services Unit (ASU):

UPS Shipping*
Post Office
Airport Interior
International Plaza
Center City (Mondays Only)
Northeast Airport (Wednesday’s Only)

*Special Request

All additional special requests, questions and concerns can be directed to them as well.

The following message is from the Division of Aviation’s Re-designing the Employee Work (Re-Work) Committee:

Re-Work Reminders

Managers and Supervisors,

Face Shields are available for Facilities staff only and can be ordered from Maximo. (Item number Z210299)

Disinfectant wipes can be ordered through Maximo. (Item number Z210298)

What the Green Phase means for Division of Aviation Employees:

Continue doing what we have been doing
1. Virtual meetings
2. Working remotely as much as possible (only come into the office when necessary)
3. Keep in contact with your supervisor for updates
Staggered or rotating shifts when possible
Alternative and flexible work schedules when possible
Employee health screenings including temperature checks, as needed
1. Stay home when you are sick (send sick employees’ home)
2. Thermometers should be requested by supervisors from CSS (warehouse)
Physical distancing (6 feet) in common areas
1. Vehicles – see the Division of Aviation Safe Work Playbook (link below) for updates to cleaning guidelines, vehicle occupancy and sign-in sheet procedures.
Always wear proper PPE (everyone MUST wear a mask)
Personal responsibility for keeping workspace clean
Wash your hands, do not touch your face and no shaking hands
Break rooms and pantries remain CLOSED for sit-down dining

Testing Site Map

If you have any additional questions please contact: Sheila Trueheart, Deputy CAO or Delicsha Wilds, Deputy of HR at [email protected] .

Wednesday, August 5, 2020

Managers: Please print for your non-desk workers.

Division of Aviation Updates: August 5, 2020

The following message is from the Division of Aviation’s Re-designing the Employee Work (Re-Work) Committee:

Re-Work Reminders

Managers and Supervisors,

Face Shields are available for Facilities staff only and can be ordered from Maximo. (Item number Z210299)

Disinfectant wipes can be ordered through Maximo. (Item number Z210298)

What the Green Phase means for Division of Aviation Employees:

Continue doing what we have been doing
1. Virtual meetings
2. Working remotely as much as possible (only come into the office when necessary)
3. Keep in contact with your supervisor for updates
Staggered or rotating shifts when possible
Alternative and flexible work schedules when possible
Employee health screenings including temperature checks, as needed
1. Stay home when you are sick (send sick employees’ home)
2. Thermometers should be requested by supervisors from CSS (warehouse)
Physical distancing (6 feet) in common areas
1. Vehicles – see the Division of Aviation Safe Work Playbook (link below) for updates to cleaning guidelines, vehicle occupancy and sign-in sheet procedures.
Always wear proper PPE (everyone MUST wear a mask)
Personal responsibility for keeping workspace clean
Wash your hands, do not touch your face and no shaking hands
Break rooms and pantries remain CLOSED for sit-down dining

Testing Site Map

If you have any additional questions please contact: Sheila Trueheart, Deputy CAO or Delicsha Wilds, Deputy of HR at [email protected] .

The following message was sent to all employees from the City of Philadelphia on August 3, 2020:

August 3

PHLpreK is enrolling for 2020-2021

Office of Children and Families

GET MORE INFO ABOUT ENROLLMENT

Roosevelt Boulevard speed cameras

Office of Transportation, Infrastructure, and Sustainability

Limited services now available at the Free Library

Free Library of Philadelphia

Questions? Contact: [email protected]

LEARN MORE ABOUT SERVICES NOW AVAILABLE

Stay Updated: COVID-19 News and Information

COVID-19 website

We’re updating our website, phila.gov/COVID-19, daily. Use it to get the latest news, find out what the City is doing, learn how to prevent infection, and more.

Text alerts

TEXT COVIDPHL TO 888-777

Greater Philadelphia Coronavirus Helpline

Have questions about symptoms and risk of the COVID-19 coronavirus? Call the 24/7 helpline to talk to a medical professional.

CALL 800-722-7112

Employee Resources

City Learning Management System

ACCESS THE LMS

City Intranet

CHECK OUT THE INTRANET

Submit something to the citywide newsletter

Wednesday, July 29, 2020

Managers: Please print for your non-desk workers.

Division of Aviation Updates: July 29, 2020

REMINDER: The following message was sent from by Chellie Cameron, CEO on Friday July 24, 2020:

Dear Division of Aviation family,

As our city and country continues to fight systemic oppression that has been ignored for far too long, a range of feelings and emotions remain present amongst many of us.

On Thursday, July 30th, Greg El (Co-founder of Trizen Inc.) will facilitate three virtual town hall discussions on racial and social justice at the following times:

7 - 8 a.m.
3 - 4 p.m.
11 p.m. to 12 a.m.

These upcoming discussions are just one small step in improving how we promote and ensure inclusivity throughout the airport. If you have any questions, please contact [email protected].

Sincerely,

Chellie

Join the Conversation

By Computer:

Enter the following link in your browser: https://us02web.zoom.us/j/84325895824
Enter Meeting ID: 843 2589 5824

By Phone:

Call in using the following number: 1 (929) 205-6099
Enter Meeting ID: 843 2589 5824

Tuesday, July 28, 2020

Managers: Please print for your non-desk workers.

Division of Aviation Updates: July 28, 2020

The following message is from the Division of Aviation’s Re-designing the Employee Work (Re-Work) Committee:

The Division of Aviation will follow City Health Department recommendations as follows:

People should not travel from Philadelphia to any of the red states below if it can be avoided.
People traveling to Philadelphia from any of the red states below or from international travel should self-quarantine for 14 days. If self-quarantine is not practical, they should for 14 days after traveling to Philadelphia:
1. Wear masks at all times at the workplace or near other non-household members, and
2. Monitor closely for the development of new onset of cough, fever, or other COVID-19 symptoms; if these symptoms occur, follow our guidance for isolation (PDF) and get tested for COVID-19.

If you answer ‘Yes’ to any one of the questions below, immediately contact [email protected] and/or Tracey Smith.

In the last two (2) weeks, did you care for or have close contact with someone diagnosed with COVID -19? Yes / No (circle one)
Within the last two (2) weeks, have you travelled to a different state or country outside of the United States? Yes / No (circle one)
In the last 24 hours, did you have a measured temperature of 100.4 degrees or greater? Yes / No (circle one)
Do you currently have two or more of the following symptoms? Check all that apply.
- Feel feverish or chills
- New or worsening cough
- Shortness of breath or difficulty breathing
- Fatigue
- Muscle or body aches
- Headache
- New loss of taste or smell
- Sore throat
- Congestion or runny nose
- Nausea or vomiting
- Diarrhea

If you been diagnosed with, or tested positive for COVID-19 within the last 10 days, please contact [email protected].

The following message was sent to all employees from the City of Philadelphia on July 27, 2020:

July 27

Learn how the new fiscal year impacts your pay

Finance/Central Payroll

July 29, July 31, and August 3 | 10-11 a.m.

Session #1:

Wednesday, July 29 | 10-11 a.m.

Meeting ID: 960 4598 7211; Password: 123203

Session #2:

Friday, July 31 | 10-11 a.m.

Meeting ID: 990 4437 5562; Password: 043496

Session #3:

Monday, August 3 | 10–11 a.m.

Meeting ID: 934 3790 1809; Password: 393176

Questions? Contact: [email protected]

Overdose awareness and reversal training

Department of Public Health

Several times

Questions? Contact: [email protected]

REGISTER FOR WEBINAR

Workforce training and employment resources

Department of Commerce

SEE THE TRAININGS AND RESOURCES

CityGeo team received Special Achievement Award in GIS

Office of Innovation and Technology

Congratulations to our talented GIS team, CityGeo, for receiving a Special Achievement in GIS Award from Esri! The team earned the recognition for the Philly Vehicle Locator.

LEARN MORE ABOUT WHY WE WON

Stay Updated: COVID-19 News and Information

COVID-19 website

We’re updating our website, phila.gov/COVID-19, daily. Use it to get the latest news, find out what the City is doing, learn how to prevent infection, and more.

Text alerts

TEXT COVIDPHL TO 888-777

Greater Philadelphia Coronavirus Helpline

Have questions about symptoms and risk of the COVID-19 coronavirus? Call the 24/7 helpline to talk to a medical professional.

CALL 800-722-7112

Employee Resources

City Learning Management System

ACCESS THE LMS

City Intranet

CHECK OUT THE INTRANET

Submit something to the citywide newsletter

Friday, July 24, 2020

Managers: Please print for your non-desk workers.

Division of Aviation Updates: July 24, 2020

The following message is from the Division of Aviation’s Re-designing the Employee Work (Re-Work) Committee:

Questions regarding these guidelines may be forwarded to [email protected].

Tuesday, July 21, 2020

Division of Aviation Updates: July 21, 2020

The following message is from the Division of Aviation’s Re-designing the Employee Work (Re-Work) Committee:

Safe Work Playbook - COVID-19 Interactive Guide

Reminders

Employees must take personal responsibility to follow physical distancing guidelines for our safety per the Center for Disease Control and the City of Philadelphia.

What the Green Phase means for Division of Aviation Employees:

Continue doing what we have been doing
1. Virtual meetings
2. Working remotely as much as possible (only come in office when necessary)
3. Keep in contact with your supervisor for updates
Staggered or rotating shifts when possible
Alternative and flexible work schedules when possible
Employee health screenings including temperature checks, as needed
1. Stay home when you are sick (send sick employees’ home)
2. Thermometers should be requested by supervisors from the warehouse
Physical distancing (6 feet) in common areas
1. Vehicles – see attached Division of Aviation COVID-19 Vehicle policy for updates to cleaning guidelines, vehicle occupancy and sign-in sheet procedures
Always wear proper PPE (everyone MUST wear a mask)
Personal responsibility for keeping workspace clean
Wash your hands, do not touch your face and no shaking hands
Break rooms and pantries remain CLOSED for sit-down dining

Supervisors and Managers - PPE orders

Cloth/disposable face masks and thermometers can be ordered from Central Services and Supplies.

Re-Work Policies and Procedures can also be found at PHL.org/EmployeeUpdates and on the HR Intranet Page. Continue to follow CDC and City of Philadelphia guidelines!

If you have any additional questions please contact: Sheila Trueheart, Deputy CAO or Delicsha Wilds, Deputy of HR at [email protected] .

Tuesday, July 14, 2020

Division of Aviation Update: July 14, 2020

Pension Contribution Update

Attached is a copy of the Pension Contribution Rate changes effective July 1, 2020.

Performance Reports

Annual performance reports are due July 31, 2020.
Your help is needed to reach our goal of 100% return rate.
Completed reports should be submitted to Marjorie Howell.
Process summary and key points Performance Report Process Summary
Please contact HR at [email protected] if you require support.

PHL Food & Shops Update

As activity increases in the terminals, more PHL Food & Shops dining and retail merchants are reopening. Among the merchants operating at PHL again are Coach in the B/C Connector and Duty Free in A-East. Coach is currently offering up to 50% off select styles. Duty Free has an employee-only special of 20% off, plus up to 75% off select fragrances and candy.
For a list of all currently open PHL Food & Shops merchants and their hours of operation, visit phl.org/open.

The message below was shared with City of Philadelphia employees yesterday.

July 13

Financial disclosure forms due July 15

Chief Integrity Officer and the Board of Ethics

Due Wednesday, July 15

Questions? Contact: [email protected]

FILE ONLINE NOW

PHL Childcare Reopen Survey for Families

Office of Children and Families

Survey closes Thursday, July 23

Questions? Contact: [email protected]

TAKE THE SURVEY

News to Share With Your Friends, Family, and Neighbors

Trash and recycling collections are running on a one-day delay this week. Set out trash and recycling one day later than you normally do. See the press release.
Residents who need technology support or affordable internet can contact Digital Navigators by phone and email. Learn more about the program.
The City launched a marketing campaign to encourage residents to wear masks. The two taglines: “Love your neighbor. Wear a mask.” “Philly never backs down. Mask up.” Read more about the campaign.

Stay Updated: COVID-19 News and Information

COVID-19 website

We’re updating our website, phila.gov/COVID-19, daily. Use it to get the latest news, find out what the City is doing, learn how to prevent infection, and more.

Text alerts

TEXT COVIDPHL TO 888-777

Greater Philadelphia Coronavirus Helpline

Have questions about symptoms and risk of the COVID-19 coronavirus? Call the 24/7 helpline to talk to a medical professional.

CALL 800-722-7112

Employee Resources

City Learning Management System

ACCESS THE LMS

City Intranet

CHECK OUT THE INTRANET

Submit something to the citywide newsletter

Tuesday, July 7, 2020

City of Philadelphia Newsletter - July 7

School District virtual town halls

School District of Philadelphia

July 7-9

GET DETAILS ABOUT HOW TO WATCH AND PARTICIPATE

Ethics (virtual) Training Camp

Board of Ethics

Political activity sessions: July 13 and July 23 | 3-3:45 p.m.

General ethics session: July 28 | 10:30-11:30 a.m.

Questions? Contact: [email protected]

REGISTER FOR THE VIRTUAL TRAININGS

Serve Philadelphia VISTA Corps Lightning Talks

Mayor’s Office of Civic Engagement and Volunteer Service

July 13-16 | noon-1:30 p.m.

Questions? Contact: [email protected]

LEARN MORE AND RSVP FOR LIGHTNING TALKS

Transition from WebEx to Zoom

Office of Innovation & Technology

Consumer financial protection

Office of Community Empowerment and Opportunity

LEARN MORE ABOUT CONSUMER FINANCIAL PROTECTION

News to Share With Your Friends, Family, and Neighbors

The City’s 91 spraygrounds and spray features began opening yesterday. Find one near you.
Round 2 of the COVID-19 Emergency Rental Assistance program started accepting applications yesterday. Visit the website.
More than 2,000 businesses received grants from the City and PIDC as part of the COVID-19 Small Business Relief Fund. Read the report.
Weekly recycling collection resumes this week.

Stay Updated: COVID-19 News and Information

COVID-19 website

We’re updating our website, phila.gov/COVID-19, daily. Use it to get the latest news, find out what the City is doing, learn how to prevent infection, and more.

Text alerts

TEXT COVIDPHL TO 888-777

Greater Philadelphia Coronavirus Helpline

Have questions about symptoms and risk of the COVID-19 coronavirus? Call the 24/7 helpline to talk to a medical professional.

CALL 800-722-7112

Employee Resources

City Learning Management System

ACCESS THE LMS

City Intranet

CHECK OUT THE INTRANET

Submit something to the citywide newsletter

Wednesday, July 1, 2020

Green Phase Guidance and the City’s 5th Policy Statement for COVID-19

The message below was sent to all departments from James Engler, Chief of Staff with the Office of the Mayor on June 30, 2020.

Good Afternoon All,

I want to thank you and your employees for the tremendous work you’ve put in over the last several months in response to one of the most challenging times in our City’s history.

Take care and stay safe.

Jim

Friday, June 26, 2020

A Message from CEO Chellie Cameron:

To Our Division of Aviation Family:

- Chellie

Wednesday, June 24, 2020

The following message is from the Division of Aviation’s Re-designing the Employee Work (Re-Work) Committee:

What will Green Phase mean for Division of Aviation Employees?

1. Continue doing what we have been doing:

Virtual meetings
Working remotely as much as possible (only come in office when necessary
Keep in contact with your supervisor for updates
Staggered or rotating shifts when possible
Alternative and flexible work schedules when possible
Employee health screenings including temperature checks, as needed
- Stay home when you are sick (send sick employees’ home)
- Thermometers should be requested by supervisors from the warehouse
Physical distancing (6 feet) in common areas
- Vehicles – see Division of Aviation COVID-19 Vehicle policy here for updates to cleaning guidelines, vehicle occupancy and sign-in sheet procedures
Always wear proper PPE (everyone MUST wear a mask)
Personal responsibility for keeping the workspace clean
Wash your hands, do not touch your face and no shaking hands
Break rooms and pantries remain CLOSED for sit-down dining

Re-Work Policies and Procedures can also be found on this page and on the HR Intranet page. Continue to follow CDC and City of Philadelphia guidelines!

If you have any additional questions please contact Sheila Trueheart, Deputy CAO or Delicsha Wilds, Deputy of HR at [email protected].

The following message is from the Division of Aviation’s Human Resources office regarding the NEW Badge Renewal Process:

Good afternoon,

This is a reminder that all employees, including those working remotely, must make sure to renew their Airport badge before it expires. The process for renewing your badge is as follows:

Visit https://phl.acuityscheduling.com/schedule.php to schedule your appointment;
Click on Expiring Badge Renewal.
Select the date/time you are available.
Fill in all the requested information (Company you work for is DOA – your unit name) and Click Complete Appointment.

The forms that must be completed and brought with you to your appointment can be found here.

The list of acceptable ID documents can be found here.

Security personnel will sign the forms for you since Human Resources staff are not currently in the office. If there are any issues, please ask for Jason Sankey, Acting Security Manager.

All visitors to the ID/Badging Office are required to wear masks/facial coverings or they will be refused service.

The following message is a reminder from Human Resources regarding the NEW Outside Employment form & policy update:

Landlord
Rideshare driver (Uber, Lyft, etc.)
Mail order/arts & crafts sale (Avon, E-Bay, etc.)
Part-time/seasonal/sporadic retail or other activities that receive compensation, etc.

A working fillable Outside Employment form can be found here.

Only pages one (1) and two (2) are needed when submitting to HR. This form can also be found on the HR Intranet Home page under Service Catalog, HR Policy Documents.

Questions or concerns may be forwarded to [email protected] (Employee Relations) or [email protected] (Integrity Officer).

Monday, June 22, 2020

The following message is sent on behalf of Candice McCloud of Nationwide on behalf of the Deferred Compensation Plan:

We are also available to do virtual 1on1 appointments- please click here to book your meeting.

Any questions please do not hesitate to ask.

Thank you and be safe!

DateTimeWorkshop TitleWorkshop DescriptionRegistration

July 2nd12:00 PMManaging your MoneyA review of the basics of money management including Cash flows and Assets.Sign Up Here

July 7th12:00 PMWoman & RetirementThe special considerations impacting women as they move into and live in retirement.Sign Up Here

July 16th12:00 PMInvesting 101An overview of the basic building blocks of investing including investment concepts involved with Deferred Comp.Sign Up Here

July 21st12:00 PMYoung InvestorsUnique considerations for younger members of deferred comp and how to engage with your retirement goals.Sign Up Here

Thursday, June 4, 2020

The following message is sent on behalf of Deputy Director of Human Resources, Delicsha Wilds:

What the yellow phase means for Division of Aviation employees:

Continue doing what we have been doing (do NOT bring everyone back on June 5th)
Virtual meetings
Work remotely as much as possible (only come in office when necessary)
Keep in contact with your supervisor for updates

What this means for onsite employees:

Staggered or rotating shifts when possible
Alternative and flexible work schedules when possible
Physical distancing (6 feet) in common areas
Wear proper PPE at all times (everyone MUST wear a mask)
Stay home when you are sick (send sick employees home)
Personal responsibility for keeping workspace clean
Wash your hands, do not touch your face and no shaking hands

Continue to follow CDC and City of Philadelphia guidelines!

Friday, May 22, 2020

Temperature Screening: The airport has purchased thermometers for supervisors to have on hand. Employees who believe that they may have a fever can see a supervisor for assistance.
Social Distancing, frequent hand washing and heightened hygiene practices: These existing safety measures should continue. Disinfectant and wipes are available in all breakrooms, airport owned vehicles. Employees utilizing those areas or equipment should disinfect high touch throughout the day.
Face Coverings: In accordance with the Governor’s order and Airport policy, all employees will be required to wear masks while at work. You are not required to wear your mask while in your office/cubicle/workspace alone or in an Airport owned vehicle alone. Many of you that have been onsite should have received a mask. If you have a health condition that precludes your wearing of a mask, please contact Tracey Smith at [email protected].
Visitors: All visitors to the DOA office areas should be restricted to a legitimate business need with prior notification to the employee. Visitors are required to wear face masks and will not be admitted.
In Person Meetings and Common Areas: In person meetings, should be limited. Continue to use conference calls or video conferencing when possible. You may enter break rooms/kitchens to use vending machines, to retrieve or warm your lunch, however sitting in these areas are no longer permitted.

If you have any additional questions please contact: Sheila Trueheart, Deputy CAO or Delicsha Wilds, Deputy of HR at [email protected].

Friday, May 1, 2020

The May 2020 Employee Newsletter is out. Read it here.

The following email was sent today to City of Philadelphia employees on behalf of Mayor Jim Kenney.

From Mayor Kenney:

These past months have been some of the most challenging this city has ever faced.

I’m proud to be your colleague.

As our operational departments rushed to respond to the virus, we were forced to create a drastically revised spending plan.

To do this, we set clear priorities: We will keep all Philadelphians safe, healthy, and educated while maintaining core municipal services that our residents rely on every day.

This spending plan includes a combination of service reductions and revenue enhancements that get us part of the way to closing that deficit.

Read more about the revised budget and Five-Year Plan.

Truly the most painful part of this new bare-bones budget is the need to reduce our labor costs.

I wish those two measures were enough.

We will offer resources and support to the affected employees to help as much as we can during this difficult time.

One day, we’ll remember the loss and sacrifice of this time and know that we endured together. I look forward to that day.

Yours in service,
Jim

Friday, April 24, 2020

Thursday, April 23, 2020

The following email was sent today to City of Philadelphia employees on behalf of Chief of Staff Jim Engler.

A video message from CEO Chellie Cameron will be released within the next day to share insights on how the airport will use the CARES Act to support airport employees and operations.

Dear City Employees,

While the situation continues to change rapidly, we will do our best to keep you informed. Please expect another message next week when the Mayor submits a new budget to City Council.

Jim Engler
Chief of Staff
Mayor’s Office

Tuesday, April 14, 2020

CARES Act Relief Funding Announced

Cloth Masks Available

SEPTA Announces Refund Policy for March and April Passes

Condolences for the McCourt Family

Thursday, April 9, 2020

Please be aware that tomorrow, Friday, April 10 is Good Friday. City offices will be closed.

Guidance: Respiratory Protection for Essential Personnel

FAQs: COVID-19 Response for HR and Payroll

Printable Letter: Safe Passage Letter for DOA Employees

Wednesday, April 8, 2020

https://zoom.us/j/369205904
Use Meeting ID: 369 205 904

By Phone:

Use one of the listed dial in phone numbers:

Enter Meeting ID: 369 205 904

Virtual Grief Counseling Session - Friday, April 10, 2020, 1 p.m.
How to join session:

By Computer:

Copy and Paste the following link into your browser:

https://zoom.us/j/223198445
Enter Meeting ID: 223 198 445

By Phone:

Use one of the following dial in phone numbers:

Enter Meeting ID: 223 198 445

MarketPlace PHL Update

TSA Checkpoint Update

Help Us Spread the Word

Positive news is often overlooked in times of crisis, but we know there are good stories to be told. For example:

In Portland, a Southwest employee used his frequent flyer miles to help a customer visit his sick mother.
In Green Bay, TSA agents created a program to purchase lunches for other staff members whose pay has been reduced due to COVID-19 cutbacks.

How to Put On a Surgical Face Mask

Steps to Put on a Mask:

Clean your hands with soap and water (or hand sanitizer, if water is not available).
Remove a mask from the bag and inspect it to see that there are no obvious tears or holes in either side of the mask.
Determine which side of the mask is the top. The side with the stiff bendable edge is the top and is meant to mold to the shape of your nose.
Determine which side of the mask is the front. The colored side is usually the front and should face away from you, while the white side touches your face.
Hold the mask by the ear loops. Place a loop around each ear.
Squeeze the top band so it can conform to your nose.

Steps to Remove a Mask:

Clean your hands with soap and water (or hand sanitizer, if water is not available). Avoid touching the front of the mask, as it may be contaminated. Only touch the ear loops.
Hold both ear loops and gently lift and remove the mask.
Discard of mask in the trash. Once again, clean your hands with soap and water (or sanitizer, if water is not available).

For additional information, visit phila.gov/COVID or alleghenycounty.us/healthdepartment.

Friday, April 3, 2020

City of Philadelphia 4th Policy Statement on COVID-19

City of Philadelphia April 3, 2020

Thursday, April 2, 2020

Updated Guidelines for Payroll

COVID-19 Hours’ Types and Employee Definitions

Term

Description

Essential Onsite 1_5

DO NOT USE. Disabled as of 3/29/2020 at 11:59 pm.

Essential Offsite 1_5

DO NOT USE. Disabled as of 3/29/2020 at 11:59 pm.

Essential 1_0

DO NOT USE. Disabled as of 3/29/2020 at 11:59 pm.

COVID Onsite

For employees who are working onsite. This is for hours worked during a the normal, regularly scheduled shift.

COVID Offsite

For employees who are working offsite (remotely). This is for hours worked during a the normal, regularly scheduled shift.

COVID Excused Time

Note: CUC I and CUC P are an exception and will remain as such.

Overtime Hours

Overtime hours should be posted as usual.

Temporary Employees and Interns

Continue to post positive hours. Hours must be applied as applicable to their timecards.

If you have additional questions, please contact OnePhilly Help Desk at 215-988-8038 or [email protected].

OnePhilly ESS Tips & Reminders

Use Internet Explorer to access OnePhilly.
Log on to OnePhilly Employee Self Service (ESS) at https://ess-onephilly.phila.gov.If you forget your OnePhilly password:
- If your email is correct in your Personal Information in OnePhilly, you will be able to reset your password.
- If your email isn’t correct in OnePhilly, and you can’t reset your password, contact the OnePhilly Help Desk at 215-988-8038 or [email protected] to have it reset.

If you have other questions, contact your departmental HR representative.

Tuesday, March 31, 2020

Incentive Pay Notification

Updated policies regarding pandemic-related compensation and timekeeping will be distributed.

Friday, March 27, 2020

A Message from CEO Chellie Cameron

Hello Team PHL,

I hope you’re all staying safe and that your families are healthy and well during this challenging time.

Above all, stay safe, stay healthy, and thank you for your courage during this challenging time.

Thursday, March 26, 2020

SEPTA Service Adjustments

Beginning Sunday, March 29 and until further notice, SEPTA Regional Rail service will operate on a Reduced Service Schedule. The Airport Line will operate hourly.

Wednesday, March 25, 2020

Paycheck Update

EMPLOYEES USING DIRECT DEPOSIT: Your paycheck will be deposited into your bank account as usual on Friday. You will have to log into Oracle to view your paystub.

EMPLOYEES NOT USING DIRECT DEPOSIT: Your live paycheck will be mailed to your home on Friday. Please ensure your personal information is correct in OnePhilly.

Status of City of Philadelphia Closure

The Mayor has extended the closure until at least April 6. This includes schools and City operations. On your timesheets in One Philly, please continue to report time as “COVID Excused” unless instructed otherwise.
Please reach out to your supervisor as needed if you voluntarily decide to work on projects or to stay connected to what is currently happening with the COVID-19 relief efforts.

Security Checkpoint Consolidation

PHL’s Security Checkpoints at Terminals A-West, Terminal C and now Terminal A-East are now closed.

Resources for Employees

We understand that this is a challenging time for all employees and all Philadelphians. To help manage any stress you may be feeling, you have access to the following resources:

Employee Assistance Program
ComPsych Guidance Resources are available at 877-912-3226 or online at guidanceresources.com (WebID: CAPCares). There is also a mobile app “GuidanceNow”.
Tele-Behavioral Health is available at 1-800-688-1911 or online at ibx.com; use your login and select “Value Added Services” from the “Health & Well-being” menu; then select “On To Better Health”; you will need to complete the “SmartScreener” assessment on your initial visit.
For DC 47 represented employees, you can contact Health Advocate for similar services at 1-866-799-2728 or reach out to your Health & Welfare Fund at 215-893-3774.
Finally, the CDC is a great resource for information generally, and has excellent advice regarding managing stress and anxiety. Here are a few highlights:
Reducing stress in yourself and others
Information for parents
Information for responders
Information for people released from quarantine

Tuesday, March 24, 2020

Available Childcare Facilities

Security Checkpoint Consolidation

Tracking COVID-19 at the Airport

Parking & Concessions

Current Employee Discounts

Dunkin' Donuts - 20%
Smashburger - 20%
Hudson News - 20%
Jack Duggan's - 25%
Chickie's and Pete's - 25%
All other open merchants - 10%

For a list of open shopping and dining options, visit PHL.org/Open.

Monday, March 23, 2020

Friday, March 20, 2020

Employees with any questions about the City closure can contact the DOA's HR Department via email at [email protected].

Thursday, March 19, 2020

Important DOA Employee News:

Timekeeping and Tracking Guidance
Mayor Kenney's 3rd Policy Statement on COVID-19
New DOA Employee Timekeeping Form for March 2020

Timekeeping and Tracking Guidance

This guidance is based on information as of March 19, 2020. It may be updated as policies and/or circumstances may change.

All DOA employees will be paid during the shutdown, including temporary and part-time employees.
Employees determined essential are required to work either from home or on site.
Work time can be a full day or shift or part of the day or shift.
Staff and functions deemed essential may expand or contract depending on the length of the closure and services needed.
There are no guaranteed essential hours.
Employees who are able to work remotely, should work remotely.
To the extent possible, essential personnel who must report to work, should do so on a staggered basis (alternating shifts or days).
Meetings of more than 10 people should be cancelled or held virtually.

Employees who are actively working are paid 1.5x their normal pay for every hour worked whether they are working remotely or on site.

For example:

Jennifer is an essential employee who is at home. Her manager calls and asks her to complete a project that takes 2 hours. Jennifer will be paid 5.5 hours at her regular salary and 2 hours at 1.5x her regular salary
Frank is an essential employee who works at the airport. He clocks in and out as he would normally. Frank will be paid 1.5x his normal salary the entire time he is clocked in at the airport.
Susan is a non-essential employee who is at home. Circumstances have changed and her manager needs her to complete a project that takes 4 hours. Susan will be paid 3.5 hours at her regular salary and 4 hours at 1.5x her regular salary.
James is a non-essential employee who is called in to the airport. He clocks in and out as he would normally. James will be paid 1.5x his normal salary the entire time he is clocked in at the airport.

Timekeeping

Self service employees should enter their time into Oracle Time and Labor online.

For hours designated as essential work, use the following codes:

Essential Onsite 1_5 (for on-site work)
Essential Offsite 1_5 (for off-site (remote) work)

For the remainder of hours use the code:

COVID Excused Time

For all other employees, DOA timekeepers will enter time into Oracle or Kronos

For non-essential, at home, not working employees, no action needs to be taken.
Employees who are working onsite and normally clock in and out should continue to do so.
Employees who are working remotely should complete the timekeeping form and email it to their supervisor, their payroll clerk and Virna Mitchell at [email protected]

Wednesday, March 18, 2020

If you have not already done so, please email [email protected] to have your cell phone number added to the Everbridge text message notification system.

Check out the Safety Department's COVID-19 presentation for more information about how to protect yourself in the workplace.

Tuesday, March 17, 2020

PHL is considered essential infrastructure and will remain operational during the city closure.

Essential Personnel

Employees determined by their supervisors to be essential will be given instructions regarding their work assignments and whether they are working from home or need to come to the office.

The end date for the City’s closure is fluid and could be extended. At this time, the DOA offices will reopen for all staff on March 30.

Information Technology and Security

Employee Parking Reminder

Employee Concessions Discounts

The following Marketplace vendors are offering discounts to badged employees.

20%
- Dunkin Donuts
- Smashburger
- Hudson News
25%
- Chickie’s and Pete’s
- Jack Duggan’s

Out of Office Message

If your duties are non-essential, before leaving work today, please write/record an out-of-office message on your email and voice mail. For consistency, the message should say:

As a reminder for all staff, the reason for the halt in non-essential City services is to help reduce the spread of COVID-19 in Philadelphia. Please practice social distancing and do not travel.

Thank you for your patience during this rapidly evolving situation. If you have any questions, please contact your supervisor or DOA HR.

Monday, March 16, 2020

All employees are expected to report to work on Tuesday, March 17, unless they are at home sick or approved to work from home.

Please check your email for updates in the next 24 hours.

To ensure the safety of our passengers and employees, Philadelphia International Airport has launched a modified parking and concessions program beginning Tuesday, March 17:

Free Parking for Employees and Passengers

Modified Concessions Schedule

Starting Tuesday, March 17, visit PHL.org/Open to view current concessions and parking offerings.